Excel 2010 Visual Quick Tips 0470577762, 9780470577769

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Table of Contents

1

chapter

Making Excel More Efficient

Customize the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Customize the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Export Ribbon Customizations to a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Configure Excel to Use the Mouse Wheel for Zooming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Move in a Different Direction When You Press Enter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Automatically Insert a Decimal Point . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Configure When Excel Warns You About Long Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Pin Excel to the Windows 7 Taskbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Make a Workbook Faster by Saving it as Binary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Open a New Window for a Workbook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Allow Only Certain Values in a Cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Apply Text or Formatting to Multiple Worksheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Quickly Display the Office Clipboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Use Dialog Box Controls to Input Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Check for Accessibility Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2

chapter

Making It Easier to Manage Workbooks

Increase the Number of Recent Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Open Workbooks Automatically at Startup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Create a Workspace of Workbooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Specify a New Default File Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Set the Default Font and Font Size for New Workbooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Set the Default Number of Worksheets for New Workbooks . . . . . . . . . . . . . . . . . . . . . . . . . 50 Repair a Corrupted Workbook File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Convert a Workbook to a PDF File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Create a Workbook Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Create a New Workbook from an Existing File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Compare Two Workbooks Side by Side. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Check for Features Not Supported by Earlier Excel Versions . . . . . . . . . . . . . . . . . . . . . . . . . . 62

3

chapter

Customizing Worksheet Presentation

Create Custom Numeric Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Create Custom Date and Time Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Set the Default Width for All Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Hide Columns and Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Create a Custom Fill List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Maximize Work Space by Turning Off Window Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Create a Custom Cell Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Build a Custom Table Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Create a Custom Color Scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Create a Custom Font Scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Save a Custom Workbook Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Build a Custom Header and Footer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Customize the Excel Status Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Minimize the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

chapter

4

Getting More Out of Formulas

Paste a Formula’s Result . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Show Formulas Instead of Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Use a Watch Window to Monitor a Cell Value . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Use Absolute Cell References in a Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Create an Array Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Apply Range Names to Formulas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Create a Link to Another Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Combine Two Ranges Arithmetically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Troubleshoot a Formula by Stepping Through Each Part. . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Skip Data Tables When Calculating Workbooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Turn On Iterative Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Display Text Rather than Error Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Check for Formula Errors in a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Audit a Formula to Locate Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Table of Contents

5

chapter

Analyzing Excel Data

Highlight Cells That Meet Some Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Highlight the Top or Bottom Values in a Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Analyze Cell Values with Data Bars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Analyze Cell Values with Color Scales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Analyze Cell Values with Icon Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Create a Custom Conditional Formatting Rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Calculate Multiple Solutions to a Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Plug Multiple Input Values into a Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Calculate the Break-Even Point . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Consolidate Data from Multiple Worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Filter Table Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Remove Duplicate Values from a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Create an Outline Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Enable the Analysis ToolPak Add-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

6

chapter

Analyzing Data with PivotTables

Build a PivotTable from an Excel Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Create a PivotTable from External Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Refresh PivotTable Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 Add Multiple Fields to the Row or Column Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Add Multiple Fields to the Data Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Move a Field to a Different Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Apply a Report Filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Apply a PivotTable Quick Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Change the PivotTable Summary Calculation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Customize the PivotTable Field List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Create a PivotChart from a PivotTable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

7

chapter

Importing Data into Excel

Understanding External Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Import Data from a Data Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Import Data from an Access Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 Import Data from a Word Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Import Data from a Text File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Import Data from a Web Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Import Data from an XML File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Refresh Imported Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198 Separate Cell Text into Columns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

8

chapter

Querying Data Sources

Understanding Microsoft Query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 Define a Data Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Start Microsoft Query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210 Tour the Microsoft Query Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 Add a Table to the Query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 Add Fields to the Query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Filter the Records with Query Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 Sort the Query Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 Return the Query Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Table of Contents

9

chapter

Protecting Excel Data

Open a Read-Only Version of a Workbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Mark a Workbook as Final to Avoid Accidental Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226 Protect Workbooks by Shortening the AutoRecover Interval . . . . . . . . . . . . . . . . . . . . . . . . . 228 Specify the Cells that Users Can Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230 Hide a Formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232 Protect a Range with a Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Protect the Data in a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 Protect a Workbook’s Windows and Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238 Restore a Previous Version of a Workbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240 Hide a Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Track Workbook Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

10

chapter

Maximizing Excel Security and Privacy

Open a Workbook in Protected View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248 Block Dangerous Excel File Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250 Set the Macro Security Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252 Digitally Sign Your Excel Macros. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254 Create a Trusted Location for Opening Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 Inspect a Workbook for Private Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258 Assign a Password to a Workbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260 Turn On Parental Control in Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262 Disable External Data Connections and Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264 Apply a Digital Signature to a Workbook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

11

chapter

Learning VBA Basics

Record a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270 Open the VBA Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272 Explore the Excel Object Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274 Add a Macro to a Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276 Run a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Assign a Shortcut Key to a Macro. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280 Assign a Macro to the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282 Assign a Macro to the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Customize the Quick Access Toolbar .................................................................................. 4 Customize the Ribbon............................................................................................................ 6 Export Ribbon Customizations to a File ............................................................................ 10 Configure Excel to Use the Mouse Wheel for Zooming ................................................. 12 Move in a Different Direction When You Press Enter..................................................... 14 Automatically Insert a Decimal Point ................................................................................ 16 Configure When Excel Warns You About Long Operations........................................... 18 Pin Excel to the Windows 7 Taskbar.................................................................................. 20 Make a Workbook Faster by Saving it as Binary ............................................................. 22 Open a New Window for a Workbook ............................................................................. 24 Allow Only Certain Values in a Cell ................................................................................... 26 Apply Text or Formatting to Multiple Worksheets .......................................................... 28 Quickly Display the Office Clipboard ................................................................................ 30 Use Dialog Box Controls to Input Data ............................................................................. 32 Check for Accessibility Problems ....................................................................................... 36

Increase the Number of Recent Documents .................................................................... 40 Open Workbooks Automatically at Startup ...................................................................... 42 Create a Workspace of Workbooks ................................................................................... 44 Specify a New Default File Location .................................................................................. 46 Set the Default Font and Font Size for New Workbooks ............................................... 48 Set the Default Number of Worksheets for New Workbooks ....................................... 50 Repair a Corrupted Workbook File .................................................................................... 52 Convert a Workbook to a PDF File .................................................................................... 54 Create a Workbook Template ............................................................................................ 56 Create a New Workbook from an Existing File ................................................................ 58 Compare Two Workbooks Side by Side ........................................................................... 60 Check for Features Not Supported by Earlier Excel Versions ........................................ 62

Create Custom Numeric Formats ...................................................................................... 66 Create Custom Date and Time Formats............................................................................ 68 Set the Default Width for All Columns .............................................................................. 70 Hide Columns and Rows ..................................................................................................... 72 Create a Custom Fill List...................................................................................................... 74 Maximize Work Space by Turning Off Window Elements ............................................. 76 Create a Custom Cell Style.................................................................................................. 78 Build a Custom Table Style ................................................................................................. 80 Create a Custom Color Scheme ......................................................................................... 82 Create a Custom Font Scheme ........................................................................................... 84 Save a Custom Workbook Theme ..................................................................................... 86 Build a Custom Header and Footer ................................................................................... 88 Customize the Excel Status Bar .......................................................................................... 90 Minimize the Ribbon ............................................................................................................ 91

Paste a Formula’s Result ..................................................................................................... 94 Show Formulas Instead of Results ..................................................................................... 96 Use a Watch Window to Monitor a Cell Value ................................................................ 98 Use Absolute Cell References in a Formula ...................................................................100 Create an Array Formula...................................................................................................102 Apply Range Names to Formulas ....................................................................................104 Create a Link to Another Worksheet ...............................................................................106 Combine Two Ranges Arithmetically...............................................................................108 Troubleshoot a Formula by Stepping Through Each Part ............................................110 Skip Data Tables When Calculating Workbooks............................................................112 Turn On Iterative Calculations ..........................................................................................114 Display Text Rather than Error Values.............................................................................116 Check for Formula Errors in a Worksheet ......................................................................118 Audit a Formula to Locate Errors .....................................................................................120

Highlight Cells That Meet Some Criteria .........................................................................124 Highlight the Top or Bottom Values in a Range ............................................................126 Analyze Cell Values with Data Bars .................................................................................128 Analyze Cell Values with Color Scales.............................................................................130 Analyze Cell Values with Icon Sets ..................................................................................132 Create a Custom Conditional Formatting Rule ..............................................................134 Calculate Multiple Solutions to a Formula .....................................................................136 Plug Multiple Input Values into a Formula .....................................................................138 Calculate the Break-Even Point ........................................................................................142 Consolidate Data from Multiple Worksheets .................................................................144 Filter Table Data..................................................................................................................148 Remove Duplicate Values from a Table ..........................................................................150 Create an Outline Automatically ......................................................................................152 Enable the Analysis ToolPak Add-In ................................................................................154

Build a PivotTable from an Excel Table...........................................................................158 Create a PivotTable from External Data ..........................................................................160 Refresh PivotTable Data ....................................................................................................164 Add Multiple Fields to the Row or Column Area...........................................................166 Add Multiple Fields to the Data Area ..............................................................................168 Move a Field to a Different Area ......................................................................................170 Apply a Report Filter ..........................................................................................................172 Apply a PivotTable Quick Style .........................................................................................174 Change the PivotTable Summary Calculation ................................................................176 Customize the PivotTable Field List .................................................................................178 Create a PivotChart from a PivotTable ............................................................................179

Understanding External Data ............................................................................................182 Import Data from a Data Source .....................................................................................184 Import Data from an Access Table ..................................................................................186 Import Data from a Word Table ......................................................................................188 Import Data from a Text File ............................................................................................190 Import Data from a Web Page .........................................................................................194 Import Data from an XML File..........................................................................................196 Refresh Imported Data ......................................................................................................198 Separate Cell Text into Columns ......................................................................................200

Understanding Microsoft Query.......................................................................................204 Define a Data Source .........................................................................................................206 Start Microsoft Query.........................................................................................................210 Tour the Microsoft Query Window ..................................................................................211 Add a Table to the Query..................................................................................................212 Add Fields to the Query ....................................................................................................214 Filter the Records with Query Criteria .............................................................................216 Sort the Query Records .....................................................................................................218 Return the Query Results ..................................................................................................220

Open a Read-Only Version of a Workbook ....................................................................224 Mark a Workbook as Final to Avoid Accidental Editing ...............................................226 Protect Workbooks by Shortening the AutoRecover Interval ......................................228 Specify the Cells that Users Can Edit ...............................................................................230 Hide a Formula ...................................................................................................................232 Protect a Range with a Password .....................................................................................234 Protect the Data in a Worksheet ......................................................................................236 Protect a Workbook’s Windows and Structure ..............................................................238 Restore a Previous Version of a Workbook....................................................................240 Hide a Worksheet ...............................................................................................................242 Track Workbook Changes .................................................................................................244

Open a Workbook in Protected View ..............................................................................248 Block Dangerous Excel File Types ....................................................................................250 Set the Macro Security Level ............................................................................................252 Digitally Sign Your Excel Macros ......................................................................................254 Create a Trusted Location for Opening Files .................................................................256 Inspect a Workbook for Private Data ..............................................................................258 Assign a Password to a Workbook ..................................................................................260 Turn On Parental Control in Excel ...................................................................................262 Disable External Data Connections and Links................................................................264 Apply a Digital Signature to a Workbook .......................................................................266

Record a Macro ..................................................................................................................270 Open the VBA Editor ..........................................................................................................272 Explore the Excel Object Model........................................................................................274 Add a Macro to a Module .................................................................................................276 Run a Macro ........................................................................................................................278 Assign a Shortcut Key to a Macro ....................................................................................280 Assign a Macro to the Quick Access Toolbar .................................................................282 Assign a Macro to the Ribbon ..........................................................................................284