Gregg College Keyboarding & Document Processing Word 2003 Manual [10 ed.] 0073045608, 9780073045603

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»

*

Microsoft®

Word 2003 Manual

for

GREGG

College Keyboarding

& Document

Processing OBER

HNSON

11

Keyboard Shortcut

Feature

Center align

CTRL + SHIFT + A CTRL + B CTRL + E

Change case

SHIFT + F3

Close a document

CTRL + CTRL + SHIFT + ENTER CTRL + C CTRL + X CTRL + SHIFT + < CTRL + SHIFT + M CTRL + SHIFT + T CTRL + 2 ALT + F4 CTRL + F CTRL + D CTRL + G CTRL + T CTRL + SHIFT + > CTRL + M ALT + SHIFT + D CTRL + CTRL + J CTRL + L SHIFT + ENTER CTRL + HOME

All capitals

Bold

W

Column break Copy Cut

Decrease font size Decrease indent Delete hanging indent

Double spacing Exit

Word

Find

Font dialog box

Go To Hanging indent Increase font size Indent Insert date Italic

Justify align Left align

Line break

Move Move Move Move

New

to beginning of

document

to beginning of line

document

to

end

of

to

end

of line

document

Non-breaking hyphen Non-breaking space

One and a half spacing Open a document Page break Paste Print

Remove character formatting Remove paragraph formatting Repeat

Replace Right align

Save Select All Single spacing

Small caps Spelling and

Grammar check

N L

HOME CTRL + END

END CTRL + N CTRL + SHIFT + HYPHEN CTRL + SHIFT + SPACEBAR CTRL + 5 CTRL + CTRL + ENTER CTRL + V CTRL + P CTRL + SPACEBAR CTRL + Q CTRL + Y CTRL + H CTRL + R CTRL + S CTRL + A CTRL + CTRL + SHIFT + K F7

Thesaurus

SHIFT + F7

Underline

CTRL + U CTRL + Z

Undo

u

*

a •

9 i i ™s v 9 «

•

t t

m McGraw-Hill m Irwin Boston Burr Ridge, IL Dubuque, IA Madison, Wl New York San Francisco St. Louis Bangkok Bogota Caracas Kuala Lumpur Lisbon London Madrid Mexico City Milan Montreal New Delhi Santiago Seoul Singapore Sydney Taipei Toronto

The

McGraw Hill Companies

McGraw-Hill Irwin MICROSOFT® WORD 2003 MANUAL FOR COLLEGE KEYBOARDING AND DOCUMENT PROCESSING Published by McGraw-Hill/lrwin, a business unit of The McGraw-Hill Companies,

1221 Avenue of the Americas,

New

York, NY, 10020. Copyright

© 2006,

Inc.,

2005, 2003, by The

Inc. All rights reserved. No part of this publication may be reproany form or by any means, or stored in a database or retrieval syswritten consent of The McGraw-Hill Companies, Inc., including, but

McGraw-Hill Companies,

duced or

distributed

in

tem, without the prior not limited

to, in

any network or other electronic storage or transmission, or broadcast

distance learning.

Some

ancillaries. including electronic

and

print

components, may not be available

customers outside the United States. This book

printed on acid-free paper.

is

Notes to user: Your screens may not be identical to the illustrations shown book. The dynamic capabilities of Word 2003 result in toolbars and/or keystrokes that change as options are used.

in

this

The

toolbars

available.

show

To look

only buttons used most recently;

for

many

other buttons are

a button not shown on the docked toolbars,

Buttons button at the end of the toolbars. displayed on the toolbars.

Word moves

When

click the More used that is not the docked toolbars.

a button

that button to

is

www.mhhe.com 1

234567890

WCT/WCT

9

ISBN 0-07-304560-8 Editorial director:

Publisher:

John

E.

Biernat

Linda Schreiber

Sponsoring editor: Doug Hughes Developmental editor: Tammy Higham Developmental editor: Megan Gates Marketing manager: Keari Bedford Lead project manager: Pat Frederickson Freelance project manager: Rich Wright Lead production supervisor: Michael R. McCormick Lead designer: Matthew Baldwin Developer, Media technology: Brian Nacik Cover design: Subtle Intensity Typeface: 1 1/12 Times Roman Compositor: Black Dot Group Printer: Quebecor World Taunton Inc.

8

7

6

5

4

to

for

B C A

CONTENT* Reference Manual

ri

Getting Started Introduction

1

Format of This Manual Windows Help

Lesson 21

Orientation to

1 1

Word

Processing

—

Start Your Word Processor Choose a Command

From From From

Open

6 9

the Toolbar

9

the

Menu

10

the

Keyboard

11

a File

11

Word

Quit Your

Lesson 22 Navigate

6

Processor

Orientation to

14

Word

Processing

—

16

16

in a File

Save a File

17

Close a File

19

New

20

Lesson 23

Orientation to

Word

Processing

—

22 22

Select Text

Bold

24

Command Undo a Command Redo a Command

Undo/Redo

26 26 26 27

a

Help

CONTENTS

Lesson 24

Orientation to

Word

Processing

—D

Preview Pages before Printing

31

Check Spelling and Grammar

33

Show Formatting

36 39

Print

Lesson 25

E-mail Basics

41

E-mail a Document

41

Lesson 26

43

One-Page Business Reports

Alignment

43 45

Font Size

Lesson 27

Multipage Business Reports

Page Numbering Page Break

Lesson 28 Bullets and

Bulleted and

Numbered

Lists

Numbering

Lesson 29

Academic Reports

52 52 52

56 56

Line Spacing

Lesson 30

47 47 49

Decrease Indent

Academic Reports with Displays

Increase Indent

Double Indent Cut, Copy, and Paste

CONTENTS

31

59

59 59 61

# m

^ i ^ ^

Lesson 31 Insert

Business Letters

66

Date

66

Lesson 33

Envelopes

68

Envelopes

68 70

Labels

•

Lesson 35 Italic

3 3

Correspondence Review

and Underline

Table

— — AutoFit

Table

75 75

Insert

to

Contents

Open Tables with

Lesson 37 Table

73

Boxed Tables

Lesson 36 Table

73

77

79

Titles

—Merge — Borders

79

Cells

Lesson 38

81

Open Tables with Column Headings

83

Center a Table Horizontally

83

Center Page

85

Lesson 39 Table

Ruled Tables with Number Columns

—Align Text

Lesson 41

in a

Column

87 87

Business Reports with Footnotes

Footnotes

89

89

CONTENTS

Lesson 42

Reports

in

APA

Style

93 93 95

Margins Headers and Footers

Lesson 44

2

Report Citations

100

1 Hanging Indent

Lesson 45

1

Preliminary Report Pages

103

V

Tab Set— Dot Leaders

103

Lesson 50

106

Letters in Modified-Block Style

Ruler Tabs Tab Set

Lesson 51 Fonts Table

106 106

Traditional

Resumes

—Change Column Width

Lesson 52 Saving

in

Electronic

Resumes

Text-Only Format

Lesson 67

Agendas and Minutes of Meetings

Hyphenation

Lesson 69

Reports Formatted in Columns

Columns

Lesson 72 Sort

vi

00

Special Letter Features

110 110 112

114

114

116

£ £ c

118

£

118

^

121

&

121

*

116

CONTENTS

IT

Lesson 73

More

Special Letter Features

Shading

123

123

Lesson 74

Multipage

Memos

with Tables

125

Find and Replace

1

Lesson 76

127

Table Table

Tables with Footnotes or Source Notes

—Text Direction or Delete Rows or Columns —

127

128

Insert

Lesson 78

25

Tables Formatted Sideways

131

Page Orientation

131

Lesson 79

133

Multipage Tables

Repeating Table Heading

Lesson 80 Table

Rows

133

Using Predesigned Table Formats

—AutoFormat

Lesson 81

135

Formal Report Project

137 137

Styles

Lesson 83 Insert Clip Art

Formal Report Project

140

and Files

140

Insert a File

Lesson 86

135

1

International Formatting (Canada)

Paper Size

43

145

145

CONTENTS

Lesson 87 Insert

International Formatting (Mexico)

147

Symbol

Lesson 96

1

Legal Office Applications

149

Line Numbering

Lesson 101

1

Using Correspondence Templates

49

L52

Correspondence Templates

152

Lesson 102

155

Using Report Templates

Report Templates

Lesson 103

155

Designing Letterheads

158

Small Caps

158

Text Boxes

159

Lesson 104

Designing Notepads

164

Print Options

Lesson 106

1

Designing Cover Pages

166

Lesson 107 Table

Designing Announcements and Flyers

169

—Move

Lesson 111 Web Web

Page Page

64

166

Word Art

viii

47

169

Creating, Saving, and Viewing

—Creating and Saving — Viewing

Web

Pages

.

.171

171

173

CONTENTS

i

I

Lesson 113

Creating

Web

Pages with Hyperlinks

Web Page— Hyperlinks

176

Navigating Between Open Files

Lesson 115 Web

Pase

176

Formatting

Web

178

Pages

180

—Design Themes

1

80

Appendix A Stan Quit

Word from Windows Word

Appendix B A Brief Introduction Overview

How

187

188

to the Internet

—What

the Internet

Internet

The

185

Is the

188

Internet?

Works

189

Elements

Internet

190

and You

191

CONTENTS

887 9967

86

AA

88

Reference Manual EMPLOYMENT DOCUMENTS

COMPUTER SYSTEM keyboard. R-2B parts of.

application

R-2A

resume.

letter.

R-12B

R-12A

letter.

R-12B

attachment notation.

R-4D

blind copy notation.

R-5B

block body.

style,

R-3A

apostrophes, R-1

R-4A. R-5B

enclosure notation. R-3B. R-5B envelope formatting. R-6A executive stationery,

half-page stationery. inside address,

R-4A R-4B

R-3A

international address, letter folding.

letterhead, lists.

R-3D

R-6B

to R-1 to

R-20

memo, R-4D modified-block style, multipage, R-5A-B

table of contents,

hyphens, R-1 italics (or underline). R-1 mechanics, R-21 to R-22 number expression, R-21 to R-22 periods, R-1 pronouns. R-20

R-3B

R-5A

open punctuation, R-3B page number, R-5B

italics),

R-3D R-5B reference initials, R-3A, R-5B return address, R-3D salutation. R-3A simplified style, R-3C

2-line

R-1

R-3D subject line, R-3C, table.

R-5A, R-7C

R-4D

window envelope, folding for, R-6B window envelope, formatted for. R-4C writers identification,

R-1

R-3A

REFERENCE

MANUAL

column heading. R-13B

capitalization in columns. R-1

3D

column headings. R-13A-D in correspondence, R-4D. R-5A

word usage. R-20

R-14C

dollar signs. R-1

3D

heading block, R-1 3D

R-13A

note.

postscript notation.

standard punctuation. R-3A,

page.

transmittal

body. R-13A boxed. R-1 3

PROOFREADERS' MARKS

personal-business,

R-7B memo. R-7C works-cited page, R-10D title

1

sentences, R-1

underline (or

R-7D

R-8A

title.

quotation marks, R-1 semicolons. R-1

R-3B-C. R-12C-D

on-arrival notation.

R-12A R-9D subtitle. R-8A table, R-8B spacing.

colons, R-1

grammar, R-1 9

R-8D

resume.

R-21

commas, R-1 5

R-7A

quotation, long. R-8B.

references page. R-1 OB

punctuation, R- 1 5 to R-

R-3A

R-20

agreement, R-1 capitalization.

R-5C-D

R-9D

MLA

complimentary closing. R-3A copy notation, R-3C. R-5B delivery notation,

R-8A.R-8C. R-1 2D

outline,

adjectives and adverbs.

e-mail.

lists,

minutes of a meeting. R-1 IB style, R-1 OC-D

LANGUAGE ARTS abbreviations, R-22

R-3A

document. R-1 ID

memo report. R-9C

R-3A company name. R-5B

date line,

R-9A

legal

margins.

R-14A

R-8A

R-1 1C

itinerary.

left-bound.

CORRESPONDENCE application

headings, paragraph. headings, side. R-8A

open. R-1 3B percent signs. R-1 3D

R-8C-D 1A APA style. R-10A-B author/year citations, R-10A bibliography, R-9B academic

style.

agenda. R-1

business style, R-8A-B,

R-8A R-9D date. R-8A endnotes. R-8C-D footnotes, R-8A-B headings, R-9D

R-9A

in reports.

R-8B. R-13C

R-1 3C subtitle. R-1 3 A. R-1 3D table number. R-13C ruled.

table source. title.

R-8B

R-1 3

R-1 3 A.

R13-D

byline.

total line.

citations.

vertical placement.

R-1 3D

U.S. POSTAL SERVICE STATE ABBREVIATIONS

R-14B

Reference Manual A.

MAJOR PARTS OF A MICROCOMPUTER SYSTEM CD/DVD

Drive

Monitor

Mouse

B.

THE COMPUTER KEYBOARD

Escape Key

i,

Shift

Backspace Key

Function Keys

FTTTimTIFFrT rrrrrrirrtn

i; i

i: i; i. i

1

I; t. i: i

Space Bar

fl-

{

i;

e

i~

j

Key

Numeric Keypad

Enter Key

Arrow Keys Control Keys

REFERENCE

MANUAL

R-2

Reference Manual A. BUSINESS LETTER IN

BLOCK STYLE

B.

(with

(with standard punctuation)

BUSINESS LETTER open punctuation,

IN

MODIFIED-BLOCK STYLE

multiline

list,

and enclosure notation)

Left tab: 3

i6X

16X Dale line

Inside address

September

S,

->tab to centerpoint

2"--

W-.

Joan R Hunter Bohmtef Associates

Mr

One Parklands Drive

One Pufclamb

Danen.

Ichiro Xic

Bolwater Associates

CT 06820

Danen.

(

Dmc

I

-2X

.2X Salulslion

Mr

Dear

Deal Ms. Hunter

Xic

:2X You will soon receive the signed contact to have your cfganizalion conduci a one-day workshop for our employee* on eliminating repetitive-motion injuries in the workplace. A we agreed, this workshop will apply to both our office will

oondud

for

revised Paragraph -lb to require (be instructor

of this workshop

to

be a

list

We

!

Paragraph 4b to require the instructor of this workshop employee of Bolwater Associates

We made

2

agenda

one copy of the look forward to this opportunity to enhance the know that all of us will enjpj this workshop

changes

for the

to

contract for our hies

We

health of our employees

|

Paragraph 10-C to require our pnor approval of the

workshop

If these revisions are satisfactory,

contract for our files.

.2/

We

health of our employees,

please sign and return one copv of the

look forward to this opportunity to enhance the I

know

that all

of us will enjoy

this

workshop

*2X

Sincei

->tab to

closing

centerpoint

Merritt

JoV\tr\. (_.

Sincerely

,y

'RzltnMlda CfKirrlro

Writers

identification

Reinalda Guerrero. Director

John L Merritt, Director

,2X

J.2X

C.

to be a

these revisions are satisfactory, please sign and return

It

I

one-day

injuries in ihc

rev ised

full-time

full-

time employee of Bolwater Associates in addilion. we made changes lo Paragraph 10-c lo require our prior approval of the agenda for the workshop

Complimentary

lucl a

our employees on eliminating repetitive-motion have made the following changes to the

We

separate sessions for each group Mulfiline

We

returning a signed conlract to have yoill

workplace

-

Body and factor) workers and you

am

I

workshop

1

BUSINESS LETTER

(with single-line

list,

IN SIMPLIFIED

STYLE

D.

enclosure notation, and copy notation)

PERSONAL-BUSINESS LETTER

IN

MODIFIED-

BLOCK STYLE (with international address and standard punctuation)

16X

16X October

Mr

5.

20-

->tab to centerpoint

Mr

Dale P Griffin

21

Parklands Drive

CT 06S20

Danen.

International

J-3X Sub/eel line

1

20-

5.

UX

Luis Fernandez. President

trVOTJ Industries. Inc.

Vssociatcs

One

July

Address

WORKSHOP CONTRACT

St.

Claire Avenue East

ON M4T \NADA v2X

Toronto, (.

IL9

Dear Mr. Fernandez.

-3X As I

am

Ms Hunter, to have your organization one-day workshop for our employees on eliminating repetitive-

a

motion injuries

in Ihc

workplace

We

have amended the following sections

former employee and present stockholder of Arvon Industries, Consumer Products Division-

I

wish

nationwide will outpace the general economy for the next five years.

jph 4b Table 3 i

am concerned about the effect that this planned sale w ill have on overall economy of Melbourne, where the two consumer-products plants are located. Please ask

nent 2

I

corporate profits, on cash dividends tor investors, and on the If

the^e re\ isions are satisfactory, please sign and return one copv of the iut files

We

your board of directors to reconsider

look forward to thif opportunity to enhance the (hat all

of us will

enjov, this

this matter.

workshop

i4X

*tab to centerpoint

SmcCTe,

>14X

KacWurM Haddad

.

R/jgerj. Micloa«Lson-

KACHINA HADDAD. DIRK OR 1

Return address

Roger

J

Michaelson

901 East Benson, Apt Fort Lauderdale.

Enclosure c

R-3

to

According to published reports, consumer products accounted for 19 percent of last years corporate profits, and the> are expected to account for even more this year. In addition. Dun & Bradstrcet predicts that consumer products

ol

the contract:

•

a

protest the planned sale of the

returning (he signed contract.

conduct

Legal Department

REFERENCE

MANUAL

3

FL 33301

Reference Manual A.

BUSINESS LETTER

(7.25" x 10.5";

1

"

ON EXECUTIVE STATIONERY

side margins; with delivery notation

and

B.

ON HALF-PAGE STATIONERY

BUSINESS LETTER

(5.5" x 8.5"; 0.75" side

margins and standard punctuation)

standard punctuation.)

Mr Ansteo

BBL BBL

era

Olivas

Resources

;m

Resources

FayerteMlle.

Ridge

Ridge

PA 17222

PA 17222

Favetteviile.

'

Dear Ansteo :\'i- R.yjrw.

We see no reason wh\

[

»c

should continue considering Geraldton for our new plant. Even though the desirability of this site from an economic wew is undeniable, there

should continue to consider the locality

arouad Geraldton for our new plant E*cn though the desirabilirv of this site from an economic \iew is undeniable, there is insufficient housing readil> available for our workers.

is

insufficient housing readily available.

nbnue the building permits for

restrictions

oo foreign

in\

mam

new housing or placing so

estment as to

make

it

too

to search out other areas

exploration where

control urban growth, the city has been turning

down

of new

we might someday form

a joint

partnershir

.

Sincere!;-.

Please continue to seek out other areas of exploration where

we

might form a joint partnership

Mieko Nakamura Vice President for Operations

Bfllit Dalit

CMav^At

Chande

Vice President tor Operanofls

C BUSINESS LETTER FORMATTED

FOR A

WINDOW ENVELOPE

(with table

and attachment notation)

(with standard punctuation)

Ms Reinalda Guerrero BBL Resources era Ridge C PA 1*

MEMOTOt

N icy Price. Executive Vice Prenfc

FROM:

Arlyn

DATE:

Juh.

SI BJECT:

"

Bunch. Operations «j

b

Ncvv Plant Site

tec

Ms

J

18.20-

from the attached

letter. I've

informed

BBL

Resources that

I

we should conunue to consider the locality around Geraldton for our new plant E\en though the desirability of this economic standpoint is undeniable, there is insufficient housing j\ai!jbie

economic view

sale within a 25-mile radius

Dear

Guerrero:

I

sec no reason \vh>

see no reason why we should continue to consider the locality around Geraldton for our new plant Even though the desirability of this site from an is undeniable, there is insufficient housing readily available

fact, as

of June 25. the number of appropriate singlc-familv houses of Geraldton was

In

listed for

for our workers.

Awnl In trying to control

urban growth, the city has been turning down the building

permits for new housing or placing so as to make it too expensrv e.

many

restrictions

Inils

Belle Real Estate

on foreign tm estment

Castleton

Homes

Red Carpet

;

:

u 9 -

Please continue to seek out other areas of exploration where

we might form

a In addition, in trying to control urban growth. Geraldton has

turning

Sincerek.

Arty»vJ. f^Kn^h

down

been either

building permits for new housing or placing c\cessi\e

on them

Because of this deficiency of housing

for

our employees,

we have no

choice

but to look elsew here.

Art™

J.

Bunch

Vice President for Operanor.-

REFERENCE

MANUAL

R-4

Reference Manual MULTIPAGE BUSINESS LETTER

A.

MULTIPAGE BUSINESS LETTER

B.

2; with company name; multiline list; enclosure, delivery, copy, postscript, blind copy notations; and standard punctuation)

(page

with on-arrival notation, international address, subject line, table, and standard punctuation)

(page

1;

1-6X Mas '---" On-arrival

touring their facilities, viewing recent broadcasts, and getting a firsthand view

of actual news operations Our tentative itinerary calls for us to arrive at Heathrow Airport at 7: 10 p.m. on Tuesday. July 27 Would it be possible for us to do the following

CONFIDI Mill

notation

4.2X Mi

Lester Thompson, Diiectoi

British Mutual Broadcasting :4 Portland Place

Meet with \anous members of your

1

am

be available from 8:30

until

staff

sometime on

ENGLAND

especially a minute-b) -minute listing of the

programming segments

Tour

would appreciate your contacting Barbara Azar. our liaison, know whether we ma\ sludv your operations on Julv

I

sL2X

to let us

stud> of television

news programming

m

European countries The

si\

at

202.555.3943

25.

»2X

have been imited by the Federal Communications Commission to participate

in a

for

your national news reporting

International Study

Subject

I

uld

Receive a eop\ of your programming log for the week of July 26-30 and

2

Dear Mr Thompson: Subject line

Wei

July 28

;30 p.m.

I

WIN 4BB

London

Sincerely,

,2X METRO BROADCASTING COMPAM '

enclosed report explains the purpose of the study

1

in detail

ha\e been assigned to lead a stud> group through six European countries to

gather firsthand information on this topic. In addition to me. our group will consist of the follow

niti

members:

.2X INTERNATIONAL STUDY TOl'R GROUP

14 pt

Deniae

J

Watterson

General Manager

.2X 12 pt

Name

.

Organization

WPOR-TV

Mrs Kamerine Granl Dt Manuel Cm; Mr Richard Logan

Ms

Miami Herald Cable Ni». Network

Brook*

Baifoarj

'.J Press

Reference

Location Los Armeies. CA Miami. FL Atlanta.

GA

hicaaci

IL

l

initials

Enclosure notation Delivery notation

Copy notation

FCC

Enclosures

Report. Biographical Sketches

By FedEx c:

Barbara Azar, Manuel Cruz

-2X PS: The Federal Communications

Our

initial

meeting

plans are to spend

win

the

at least

news programming

one slaff

omanizjtion

each ad the Countries, of one or two of the major networks. full

da>

in

for

C. E-MAIL MESSAGE IN MICROSOFT OUTLOOK/ INTERNET EXPLORER

DTP

Description for Insert

Fomtat

Position

-

D.

J

:i

•

b

reimburse youf

visit.

E-MAIL MESSAGE

* \WM*m-.l

Message

FCC

'•

YAHOO!

IN

V-

WH

B • -AW* ,

loots

V

•

will

.2X be: Public Relations Office.

P Job

Commission

anv expenses associated with our

j

m

[i

-

-

Frfg

J

-ifi

\

Qaoek

-

'

fjjhttp:

us tlO?

^XHoO?

To...

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Z iviot

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jaUocconvynv Compose ~

~£z

Mall«3?

Compose ta

F*rtntsi

SMTd)

Qui

-

cm

Attached is the draft ,ob description lor the new desktop publishing position we're going lo be advertising (or next month Would you please review it (or accuracy completeness and adherence to company policy Td appreciate your getting back that

I

can get

to

me with any suggested changes by Thursday so

this position publicized next

A .

week

i^

a a

*!

** ••*

Dear Ms Eason ]

Sandy

E-mail

sdiillatpi

com

0* -ycU,:.,^...

tor

aie available

Kill

Phone 269-555-0251

R-5

available to meet wrthmenext Monday Ji*y 10 for about snow me commercial lots available mat rreont oe suitable my planned U-Siote laatfy Ptease caJ me lo let me know wnen you

Would you be

three bouts to ;

Sandra R

-

.

REFERENCE

,

__

MANUAL

-

-t

-

-i

-

=- H

* J

.

i

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Reference Manual A.

FORMATTING ENVELOPES

A standard large (No. 10) envelope is 9.5 by 4.125 envelope is 6.5 by inches. A standard small (No. b 3.625 inches. Although either address format shown

Window envelopes are often used in a word processing environment because of the difficulty of aligning envelopes correctly in some printers. A window-

below is acceptable, the format shown for the large envelope (all caps and no punctuation) is recommended by the U.S. Postal Sen ice for mail that will be sorted by an electronic scanning de\ ice.

envelope requires no formatting, since the letter is formatted and folded so that the inside address is visible throuah the window.

)

Standard Large Envelope

unu GKxaura> soam

Standard Small Envelope

MS JOAN R HCVTER BOLW ATER ASSOCIATES ONE PARKLANDS DRIVE DARIEN. CT 06820-3:

Roger

J

Michaelson

901 Easi Benson. Apt Fern Lauderdale.

.

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FL 33301

1

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MR JOSEPH G JENSHAK rEWART AVENUE AUGUSTA. GA 30904

soam

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MS JOAN R HI NTER BOLWATER ASSOCIATES ONE P\RKLANDS DRIVE DARIEN. CT 06Sru-?;i4

Standard Window Envelope

B.

To 1.

2.

3.

To

FOLDING LETTERS

fold a letter for a large envelope:

Place the letter face up and fold up the bottom third. Fold the top third down to 0.5 inch from the bottom edge. Insert the last crease into the envelope first, with the flap facing up. fold a letter for a small envelope:

Place the letter face up and fold up the bottom half to 0.5 inch from the top. 2. Fold the right third over to the left. 3. Fold the left third over to 0.5 inch from the right edge. 1.

4. Insert the last

crease into the envelope

first,

with the

flap facing up.

To

fold a letter for a

window

envelope:

down with

1.

Place the letter face

2.

top and fold the bottom third of the letter up. Fold the top third dow n so that the address shows.

3. Insert the letter into the

shows through

the

the letterhead at the

envelope so that the address

window.

REFERENCE

MANUAL

R-6

Reference Manual A.

OUTLINE

B.

Right tab 0.3':

tabs:

left

TITLE

PAGE

•

center page.

I6X 14

14

AN ANALYSIS OF THE

pt

SI

OFOMIM

OH

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\\ analysis oi nit

12pti

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INDEFFEC ITVENESS

ADVERTISING

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1 Advertising Online A recent Association of National Advertwo main reasons cited for not advertising online: :

1:.

tisers survev t'ound

I.

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560 million

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lack of reliable tracking and

Rcv.-an.il Rep..n.

measurement data

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C.

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D.

with endnotes and multiline

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attnbuted to the different methodologies used by the research agencies to

ACADEMIC REPORT

(page

m estimates of total Web

differences

\lav 3,

Advertising ij.

page; with long quotation and endnotes)

-3DS advertising effectiveness, hut rather [be qualuv ol the banner and the attention

14

AN ANALYSIS OF THE SCOPE AND EFFECTIVENESS

pt

OF ONLINE ADVERTISING The Status of Point-and -Click Jonathan R. Evans

HDS

to us

indent

Selling

5"

—

>

The space

from an estimated

1

UDS

Mike Windsor,

then .ire had T\ .ids As important as using the

has huge potential

itself

Web offers

president ofOfdlvj bitcrac n

rust like

is

to

ami

surfing

at b site

and what

indent 0.5'

advertisers the opponunit) to

their interests

who

is

rt

ihe advertiser's perspective, the

most effective Internet ads do

5 million in 1996 to 45 million in 1999. Jupiter

that by the year 2003.

consumer and grab the

just deliver information to the

representing about 62 percent of

all

.

through

U.S. households, will be online.

11DS

GROWTH FACTORS -1DS in

c

70 million households. attention— thev also gather information about consumers teg

Online business has grown

•

Unlike

effectively.

it

reach a specific audience based on daia gathered about

quotation

more than Communications, predicts

to

bad banner ads.

number of American households online has

From tripled,

a case Of

broadcast media, the

Long

*1DS past three years, the

more

within the banner creative!)

Januarv 19.20--

Over the

placemeol According It's

1

"Cookies* and other methodologies).

type of interactivity

tandem with

the expanding

may

From

the consumer's perspective, this

represent an intrusion M'A an invasion of privacy.

number of There appears

to

be a

shift

awa) from the ad-supported model and toward the

Internet users. Forrester Research Inc. predicts that the total value of business-

transaction model, wherein users pav for the content thev want and the specific

to-business e -commerce will reach SI09 billion in I999.

1

transactions they perform.

Reasons for Nol Advertising Online. A Advertisers survey found 1.

The

recent Association of National

mo main reasons cited for not advertising online:

tGcorge Anders. "Huving Frenzy." The Wrbtt Sirrtt Jtmmai .'•i-ing Rc*cnuo andTr.

difficulty

of determining return on investment, especial l\

in

r

I?. 1999.

The

Some follow the

>

lack of reliable tracking and

measurement

data.

v

-x

8.

analysts argue (hat advertising on the Internet can and should

same

principles as advertising

on

television.

1

"

Other

\

i

'Niclscn.'NciR.iiingv Index

isual

media

R6

1999 p

II. 1999.

Jn An Hand,

Shows 41

Rise in

Wen Adv'

Wfcffl

is

. Awslanl Markeung Manager

DATE:

Januar\ 19,20-

SUBJECT:

An

Ma I

rt

.2X Analysis of the Scope and Effectiveness of Online

Adverttsii

According

to a Julv 12. 1999. Wall Street Journal article, over the past three .umber of American households online has tripled, from an

estimated IS million in 1996 to 45 million in 1999. Jupiter Communications.

70 million households, representing o2 percent will he online Online business ha* grown in tandem expanding Dumber of Internet users Forrester Research Inc. predicts thai the total value of bus -..nnmercc will reach SI 09 billion in 1999andislikelv to reach Si. 3 trillion by 2003. predicts that bj the vear 2003.

S households,

ol all I \\ itfa

the

.

UNCERTAINTY gad major impediments

to the

-

ertising

on the Internet remain one of the

expansion. Dating from

just 1994.

eHotwii

when

(he

first

Iniemet advertising

ate ol tlu\

Some same

anal> sts argue ihat advenising on the Internet can

and should follow the on television and other visual media. Others advertising on the Internet should reflect the unique

principles as advenising

contend

that all of the

character!-

,

.hum.

Elation of National Advertisers survev found two cited for not advenising online:

I

The

difficult) of t

determining return on investment

reliable tracking

and measurement data

n.

Headings. Center

title in 14-point font before switching to 12point font). Single-space multiline report titles in a sin-

(press

Enter

the report

to space

down

gle-spaced report and double-space multiline titles in a double-spaced report. Insert 1 blank line before and after all parts of a heading block (consisting of the title, subtitle, author, and/or date) and format all lines in bold. Insert 1 blank line before and after side headings

and format in bold, beginning at the left margin. Format paragraph headings in bold: begin at the left margin for single-spaced reports and indent for double-spaced reports. The text follows on the same line, preceded by a period and 1 space.

Citations. For business and academic reports, format citations using your word processor's footnote (or endnote) feature. For reports formatted in APA or style, use the format shown on page R-10.

R-9

REFERENCE

MANUAL

MLA

1

Reference Manual A. (page

REPORT 1;

IN

APA STYLE

B.

REFERENCES

APA STYLE

IN

with author/year citations) and side margins.

'torn,

Top. bottom, and side margins

1

Double-space throughout. JySiS oJ ihc

Book

—one author

of Online Advertising

-Warn

,

AdCo

i

Ander

.

Industries. (2006).

the post three >ears. the

number

1996 to 45 million

in

in 1999. Jupiter

70 million households, which

predicts that by the year 2003,

represent o2 percent of

authors

households, will be online (Napoli, 2003

G

W

Inc

(2003, July 12) Buying frenzv The Wall Street Journal,

& Stevens, S. (2003)

Ariens R..

MA:

Cambridge.

E-tailins>

R6.

p.

All-State.

I

—organization

Book

IS

all

article

I

Book— two Communications

I.

of American bousefaolds online has

Newspaper from an estimated 15 million

Brunswick Press

2005 annual report San Francisco:

R hvans \c

0\er tripled,

Internet advertising Boston

B. (2004|

J.

I

Annual report Jonathan

References

hanging indent

Scope and Effect r.

>.

Directory of business

and

financial services

New

(2003).

York: Corporate

as author Libraries Association.

Growth Online husinev. has grown

in

I

tandem with

the

WWW page

expanding number of

eStatS Advertising revenues and trends In d

New York

i

Retrieved August II. 2004. from the World

^Marketer

Wide Web:

Internet users. Forrester Research Inc. predicts that the total value of business-

www.emarketer.coni estatsad

http;

e-eommerce

to-Nisinevs

will reach

SI09

billion in

2003 (Ariens

&

Stevens,

Journal article—

2003).

ROl

Ivans. E. (2005). Typical

online advertising. Personnel Quarterly. 20.

paged continuously

804-816 Uncertainty

—

Journal article

The

uncertainties surrounding advertising on the Internet remain one of

lohnson.

B (2003,

July

19) Nielsen NetRatings Index

ads Advertising Age. 39.

impedimcnLs

the major

to the

expansion Dating from just 1994 when the

shows

nse

4°

in

Web

paged each issue 18.

first

Online database

Modern, advertising techniques

1

1

°ys. January

tdvertising Encyt

i

lopedm

banner ads appeared on the Hotwired home page, the Internet advertising Retrieved January industry

todav

is

Government

Some

analysis argue that advertising on the Internet can and should

same

principles as advertising on television

C.

(page

REPORT 1;

IN

www

advencv com

ads. html

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tab

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9 a.m. -5:30 p.m.

Portland Sale

1931 Executive Wav. Suite 10 Portland (503-555-7631)

On

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your

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R-11

to centerpoint

SIGNED

FR11MVM\R.

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20 underscores

5 unders

Airport Sacra

REFERENCE

MANUAL

j

and affirmed

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in the

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mv

hand and

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Reference Manual RESUME

A.

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APPLICATION LETTER

BLOCK STYLE

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(with standard punctuation)

l6X

M M\RIIS\

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Mich

Ma>»cll Venue. Boulder. CO S0J05 e-mail: lmartinaarcc.edu Phone: .«0.*-555-9M

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Mr Lou Mansfield. Director Human Resource* Departmenl

1 :

ORJH I1M

*hcre

Colorado

in

Rock) Resorts International

PO

Bo\ 1412

A. A in hotel

management to be awarded May 2005 Community College. Boulder. Colorado

Dear

Mr

Mansfield -

I

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Ml

tturgt-r

Please consider

Ami; Re^taunjni

Boulder. Colorado 2003-ftcStB. :

_;rade point

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manager

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in

Denver Ttmti. in hotel

administrauon from Edgewood

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my

enclosed resume.

opportunity to discuss with you personality to

Speak and write fluent Spanish Competent in Microsoft Office 2003.

Sincerely

employment

full-time

ser

in hospitality

Summer 2004

M

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you

a>

why

I

concierge

would appreciate having an

I

believe I

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have the

can be reached

right qualifications at

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dog owners?

their existing veterinarian to take

service?

The purpose of this study

Go To

from

to practice-28,

R

t.

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LESSON 28

were excluded

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to

Bullets

GDP.

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55

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29

Academic Reports Line Spacing Single spacing

is

Word's default

spacing from single to

setting.

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lines). The precise amount of space between determined by the size of the font you are using. To change line spacing:

blank line between typed lines

1.

is

Move

the insertion point into the paragraph

select the paragraphs 2.

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the

menu,

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you want

to

change (or

to change).

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tab.

down arrow

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Ctrl +2

for double spacing

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1

for 1.5 spacing

(continued on next page)

56

LESSON 29

Line Spacing

1

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animal drop-off service proposed by the Michigan Avenue Veterinary Clinic When clients use such a service, they drop their animals off before work. The >«H*w»k are treated,

and clients pick them up on their way home This service offers customers the convenience of extended office hours with no waiting and without placing an additional burden Btthe veterinarian

More specifically, this study determined the value of the service to dog owners, how many new clients couldbe expected if the service is offered, the drop-off and pick -up times clients would prefer, and what additional resources would be needed to maintain the service One hundred dog owners in the city of EastBrownsburg were surveyed by ;

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You make

decisions in order to solve problems

ot decisions

1

2

Go To j Textbook 7.

Save changes

are

problems o:cur

making as a result

two examples

You may decide

not to study mathematics and science because you think that they

are too difficult

Because of

You may

There just

you have made Here

On occasion,

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decide to smoke, but

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to practice-30,

and return

LESSON 30

to

do not

Moore

GDP.

Cut, Copy,

and Paste

65

Leffon Z1

Business Letters Insert Date Insert

(text) is the default

setting.

Date

You can have Word text or as a field.

insert the correct date into

your document either as

A field is a set of codes instructing Word to insert some-

document automatically. When you manually type the date as text, the date never changes. Thus, if you open the same document next week, it will still have the date you typed originally rather than the current date. (This is exactly what you want for most business documents.) If you want to update the date automatically each time you print a document (for example, in a form letter), you would insert the date as a thing (in this case, a date) into a

field.

To

This format

is

typical for

insert the date into a

document:

1.

Position the insertion point where you want the date to appear.

2.

Click Insert. Date and Time.

3.

Click the desired date format.

9/16/03

most

2003-09-16 16-Sep-03 9.16.2003

business documents.

Sep.

16,

03

16 5ept«Tfcer 2003

Septente 03 iSep-03 9/16/2003 12:03 PM 9/16/2003 12:03:56 PM 12:03:56 PM 12:03 12:03:56 '

S'-i'r *_-:-

Check update

this

box only

the

date

if

you want

-: :=:

to

automatically

whenever you open the document. 4.

Click

Or: Note:

OK.

On If

the keyboard, press

you

entered in

Alt + Shift + D.

insert the date using the shortcut keys, the date will

MM/DD/YY format

changed the format

in the

(for

example,

1

1/1 1/04)

be

unless you

Date and Time dialog box.

(continued on next page)

66

LESSON

31

Insert

Date

PRACTICE 1.

Place the insertion point

at the

beginning of the

letter

and press enter

6 times to position the date 2 inches from the top margin. 2.

command

Delete the existing date and use the Insert Date

to insert the

current date as text. 3.

Save changes

to practice-3 J.

and return to GDP.

Go To J Textbook

LESSON

31

Insert

Date

67

Leffon

22

Envelopes Envelopes Word makes it easy to format and print envelopes. In fact, if you type a letter first. Word can almost always identify the inside address and automatically insert it into the envelope window so that you don't have to retype

it.

To format an envelope:

On

1.

menu,

the

click Tools, Letters

and Mailings, Envelopes and

Labels.

Click the Envelopes tab

2.

Envelopes

-

jJ

what "looks like" an inside address and inserts it into the Delivery address window.

for

necessary.

L abets

Mr Aaron

Word searches your document

if

M

Strong Add

Human Resources Department

be

6201 Great Ring Boulevard Dallas. TX 75231 E-pos(age Propa BBS I

|

Add

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postage

^J

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*

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"

A

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setting.

is

the default

Choose Options

another envelope

Doonertf

_ Dallas International

-

[HI -^-

to select Venfy that an envelope

is

loaded before pmting.

size.

3. If

you already typed a

letter that

included an inside address, the Deliv-

ery address box will already have the inside address inserted. Edit the

address

if

necessary. If

you did not

first

type a letter with an inside

address, type the delivery address now. 4.

Type

a return address; or if

you are using an envelope with a printed box is empty or click the

return address, be sure the Return Address

Omit check box. 5. Insert

an envelope in the correct position into your printer and click

Print.

Note: If you want to save the envelope or if you need to change printers from the default printer, click Add to Document. Word adds (appends) the envelope to a blank document if you have not created a letter, or to the letter if you have one displayed on screen. Any time you print the letter, you will also print the envelope. You may need to make special adjustments to your printer in order to print an envelope. (continued on next page)

68

LESSON 33

Envelopes

PRACTICE 1.

From

the Tools

menu,

click Letters

and Mailings, Envelopes and

Labels.

Your screen should look

2. Insert a

like this:

No. 10 envelope into the printer and

printed envelope should look like

print the envelope.

Your

this:

Mr Aaron M Strong Human Resources Department Dallas International

6201 Great Ring Boulevard Dallas. TX 75231

Note: Check with your instructor before printing. As an alternative to printing, click Add to Document, and view the envelope at the top of the page. 3.

Close the document but do not return to GDP. changes, click No.

When prompted

to save

(continued on next page)

LESSON 33

Envelopes

69

Labels It is

easy to print labels to be used as a return address or a delivery You can print a full page of the same label or a single label. You

address.

can also choose from a variety of label

To 1.

2.

sizes.

print a single label:

Open From

a

new

the

fde.

menu,

click Tools, Letters

and Mailings, Envelopes and

Labels. 3.

Click the Labels

4.

Type the mailing address

tab.

in the

Address box.

Note: If you open the Envelopes and Labels dialog box with an active document, Word will search for an address and insert it automatically. 5.

Clear the check box for Use return address,

6.

Click Single label.

7.

Click the Options button.

if

necessary.

(continued on next page)

70

LESSON 33

Labels

r»

laser arc

«

.X«* trey ( IHi » «i

[cai

»«VSJ1W

.9M?JdUtK

Click the label format for the .

labels

you

will

«r Self

«r

r*

.«

-

y o"

be using. 9HG

r*XC

'.ar*

am -ouom

Note the details under Label rj

>

is

selected:

Color section. Auto-

pt. is

selected; in the

Preview section, the diagram displays borders applied to all cells: and in the Apply to box. Table is selected if you first select a cell or

—

several cells, the

4. In the Setting section, all

5.

6.

box would show Cell rather than Table. click None. Note that in the Preview diagram,

Apply

to

borders disappear.

Click

OK. Note

light,

nonprinting grid lines.

that the table

now

appears without borders, but with

Click the Print Preview button, note that grid lines do not appear, and click Close.

To apply

(or

remove) borders on any side of a

cell,

such as in a

ruled table or resume:

Note: For a ruled table or resume, remove all borders first by following steps 1-5 above. For a header, click inside the header and follow steps

2-6 on the next page.

(continued on next page

LESSON 37

— Borders

Table

81

)

.

1.

cell, or select the desired cells if you want to apply remove) borders for more than one cell. From the menu, click Format, Borders and Shading; then click the Borders tab.

Click in the desired (or

2. Outside Border button

3. In the Style 4. In the

box, click the desired line style.

Width box, click the down arrow, and

click the desired line

width.

Preview area on the diagram, click any side of the diagram; or diagram to apply or remove borders from the top, bottom, left, right, or inside of the selected

5. In the

click the desired buttons surrounding the

cell(s).

6.

When

the Preview

diagram displays the desired border choices, click

OK.

PRACTICE

(continued)

1.

Click inside Cell Al.

2.

Remove borders from this table by following steps 1-6 on page 81 Note the dimmed grid lines that remain. Click the Print Preview button and observe that borders have been removed and grid lines do not print. Your finished table should look

3.

similar to this:

MCE PRESIDENTIAL SEARCH SCHEDULE Harry Wesson. Cooi

Preliminary Decisions

September 23

New

October 4-7

Sherri Jordan Pedro Martin

Evaluation Conference

October 8

Sherri Jordan

Final Decision

October 10

Gerald J Pearson

York

Visits

4. Click Close

Go To j Textbook

LESSON 37

C Wmgett

September 13-16 September 14-15

Alan

On-Site Interviews

Site Visitation

82

dinatoi

Table

— Borders

Chad Spencer

I

.

Open

Column Headings

Tables with

Center a Table Horizontally When you

from margin to margin and is However, if you adjust column widths, the table width shrinks and you will need to change the horizontal alignment of insert a table, the table extends

left-aligned by default.

the entire table to center.

To change

the horizontal alignment of a table:

1.

Click inside the table.

2.

From

the menu, click Table. Table Properties, or right-click the table and click Table Properties. Click the Table tab. if necessary.

3.

EL

lul

jj K&t

Click Center to center a table

-

horizontally.

EL *cre

H AroL^d

_

4.

Click the alignment option desired

5. Click

(in this case. Center).

OK.

Or: 1.

Select the table by clicking the table

corner of Cell 2.

A

move handle just above

the top

1

Click the Center alignment button from the Formatting toolbar.

(

LESSON 38

continued on next page

Center a Table Horizontally

83

i

:

-

you click Center, shown below: If

I JJJij J*

Ffc

Men

the table

I

en lo*

Fgrmat

Insert

.J J.

7

wto

:**

A J

ii

rjt*

art- ;:.•:

."

;;T

i-rr

Sec

B :

H

-"-•-;-

1

:•

.-.

1

1

J

5

** D

S 8 9

Shopping Center I.-^rvH:'-: Apotaent! .' ~:.~ .-.:

t^JjM

1

B / U

Page

centered between the margins, as

is

btJ

-fo.coc

5.500.000

1

:..::::: •

"

a

1

Note: You must be

in Print

Layout View for the table

to appear centered.

PRACTICE 1.

Select

Row

and 2 and bold them. (Hint: To

1

select a cell or row. click

just to the left of the row.) 2.

Delete the space between Conventional and Mortgage, and press

3.

Click in front of Alternative Mortgages in Cell

Enter

1

time to create a 2-line column heading.

time to push

Row Row

down

so

it

B2 and

will align vertically at the

press

Enter

bottom of the

1

cell.

and merge the cells. and type the title TYPES OF MORTGAGES centered, in bold, with a 14-pt. font, and press Enter 1 time to insert a blank line below the title. Your table should now look like this:

4. Select 5.

it

Click in

1

(the blank row), 1

TYPES OF MORTGAGES Conventional

Mortgages -.

r

--;

i

all

Alternative Mortgages

-

.::;.: .e :

:

r.

Federal Housing Administration "':?:;-;.-.r..-:..:.. ;r:r: r. :

(continued on next page)

84

LESSON 38

Center a Table Horizontally

6.

From

the

should

menu, click Table, AutoFit, AutoFit

now

look like

to Contents.

Your

tabic

this:

TYPES OF MORTGAGES Conventional i

7.

Moitgages

Alternative Mortgages

Fixed

Graduated payment

Adjustable

Federal Housing Administration

Balloon

Veterans Administration

Change

the horizontal alignment of the table to center.

must be

in Print

Layout view

to

Remember, you

be able to see the table centered hori-

zontally.

Center Page Use

the Page Setup

command

to center text vertically

on a page (see the

illustration below).

After vertical centering, the table looks

balanced on the page.

Before table

is

vertical

centering,

the

TV PC oFUoF.TCAUE

too high on the page. V«n«nr»n« 1X» K?*?*

I

Abm»rr#ll»

rep

*-*

typeiofliof.tuaue: A fc» m * € r# I4» rrp fw

To center

text (such as a table) vertically

on a page:

1.

Position the insertion point anywhere on the page you want centered.

2.

On

the

menu,

click File,

Page Setup.

(continued on next page)

LESSON 38

Center Page

85

3.

Click the Layout

Manyis

J

tab.

Layout

Paper

Sectnn Section start:

i-toaders

G Off Q

r

and footers erent odd and even

Dffet ent frst page

Page jteiQcd atgnmeril '

The center option creates equal top and bottom margins.

:

^

Xsafed Bottom ~

m

it

...'

—

iert

= 1

Lnefjjrtes.

&jrders...

j j

~j

_E

Q-*-A-I •

Mote that the footnote references are positioned at the bot-

tom

of a

much

page regardless of how on the page.

text is

Go To j Textbook

92

LESSON 41

Footnotes

j

.

»

Leffon

Reports

in

APA

+2

Style

Margins Default margins

Margins represent the distance (blank space) between the edge of the paper and the text. Word's default margins are 1.25-inch left and right margins and 1-inch top and bottom margins. If you change margin settings, the changes affect the entire document not just the current page. Reports in APA style and MLA style use 1-inch left and right margins. To change margins:

—

1.

On

the

menu,

click File,

Page Setup.

The Page Setup dialog box

Note:

If

the Margins tab

active, click the

Margins

is

appears.

not

tab.

Vilwte document

Type

in

the

new margins.

For a report style,

and

type

in

in

APA

or

MLA

a "1" for the

left

right margins.

2.

Click the Margins tab

3.

Type the new margin

if

necessary.

settings or click the arrows to increase or

decrease the margins you want to change in the Top, Bottom, Left, or

Right boxes. 4.

Click

OK.

(continued on next page)

LESSON 42

Margins

93

.

\mmmm\m

TV. '

t«

fjr

!*"

f^mat

lrc»t

fnt»

TaUe

look

gete

4>

M Before

B

New Roi

Normal + Time! » Tries

/

J?»%

**

»i'

margins are changed,

the ruler indicates a 6-inch line of writing

Id order to determine the feasibility of providing a

toll-

free telephone service lo

(the default setting United Manufacturing domestic spare-parts customers, the management team evaluated

for 1.25-inch side margins). the costs and benefits Incoming telephone

call

time usage was recorded the week of

»[b]:

Qd

IP

i

J

wroF ^' &»

file

:

V*»

i'jj i'i

.um

format

Insert

Wndow

Tajte

loots

Mete

..i

hTffleij

After

Ttfnes

New Roman

-

12

-

I

B / U I

margins are changed, the (the

setting

after

1-inch

side

I

«>

OH

65*

- CL3"-

4

ruler indicates a 6.5-inch line of

writing

O

flEl^S

In order to determine the feasibility of providing a toll-free telephone service In Unrlal

Manufacturing domestic spare-parts customers, the management team evaluated the costs and

switching

to

benefits

margins).

« 3 [3j Page

Incoming telephone call time usage was recorded the week of November 12-17.409

:

oa

in

I

Word is preset to display the ruler. However, if the ruler is not visiyou should know how to redisplay it. To display (or hide) the ruler: On the menu, click View, Ruler. The menu command will have a check mark beside it when the ruler is displayed. Repeat these steps to ble,

Print

Layout view

will

display

the top margin on the vertical ruler.

hide the ruler.

Note: For a bound report, increase the the left margin at 1.75 inches.

left

margin by 0.5 inch by setting

PRACTICE 1.

Note the

2.

Change

3.

Note the

line

endings

at the

bottom of the

the left and right margins to line

endings

now

as

1

first

page.

inch.

compared with

step

1

(continued on next page)

94

LESSON 42

Margins

1

b L«w^£uu*t*fr*ti*r 'Hi Hfcifcinc tint

i-[rifrti

*;x*ilr< itlt** i^«Ar«

ii*»ir

-m-v

:

ta»gi^—t>tim — A*»1

_

t

-

:;.-

-iln

tttMntAtfaaBlNBamt DManl

«njti^giJfl»a>aMiwiliat«rUaUdt»gi±j:c^ "t^jr

?«T Ad JWww,p 86 FetocE A,ft Catvr.E.CXOiMpBijVriJ^wijjiinc^RjwVJW^i" NwYcfc:

N«5vYc*Pres

Go

To

j Textbook 3.

102

LESSON 44

Save changes

Hanging Indent

to practice-44.

and return

to

GDP.

Preliminary Report Pages

—Dot Leaders

Tab Set Word

has default tab stops set every 0.5 inch starting

When you tab the

Tab

at the left

margin.

document to indent a paragraph, these default settings are the reason you move in by 0.5 inch. You can see them on ruler as tick marks every 0.5 inch. press

in a

0.5-inch default tab top marks

You can

custom tabs in any location as needed. For example, for you will need to set a 0.5-inch left tab and a 6-inch right dot leader tab as shown below. In this lesson, you will set tabs by using the menu. When custom tabs are set, all default 0.5-inch tabs are deleted to the left of the new custom tabs, and the tick marks are therefore removed. A set

a table of contents,

table of contents requires a 0.5-inch left tab to indent the subsections of a

When you type a major heading and press Tab, the dot leader tab you move to fills the space between the heading and the page number with consecutive periods (called dot leaders) to lead the reader's eye across the page to the page number. When you type a minor heading, you will press Tab to indent the subheading by 0.5 inch, and press Tab again to insert the dot leaders. report and a 6-inch right dot leader tab.

0. 5-inch left

tab

mark

6-inch right tab mark for dot leaders

(continued on next page)

LESSON 45

Tab Set— Dot Leaders

103

To 1.

set a

custom tab using

the

menu:

Position the insertion point on the line where you want the new tab to

paragraphs where you want to change the tabs). the menu, click Format. Tabs.

start (or select the

2.

On

The Tabs dialog box appears.

Tab stop Type the position

of

Default tab stops:

position:

I

each Tab

stop position.

0.5"

0.5" 6"

Tab stops to be cleared:

Alignment Click the desired alignment.

-0^entet-

-Ofceft-

O

-0 Right

OBar

Decimal

Leader Click Leader option 2.

—04.Wone

03-

-02...

Oi Set

Clear

Clear

OK

3. In the

Tab

4. In the

Alignment

All

Cancel

stop position box. type the position of the tab you want section, click the desired alignment.

set.

(You would typ-

ically set a right tab for dot leaders.) 5. In the 6.

Leader section, click Option

2.

Click Set.

Note: You can change from a dot-leader tab to hyphens or an underline by clicking option 3 or 4. Note: When you set a custom tab. default tabs to the left of the new setting will be deleted. Therefore, if you are typing a table of contents with subheadings, you should also set a left tab at 0.5 inch. {Hint: Type .5 in the Tab stop position box. click Left in the Alignment section, and click None in the Leader section.) 7.

Click

OK.

(continued on next page)

104

LESSON 45

Tab Set

— Dot Leaders


*3 TatK&iKJe 1 rao*Soox2

latlelhEK Fat*

iz

-

Table

Web

2

e;

I

'ire

.

*d*...

|

Feb

Mar

Total

East

7

7

5

19

West

6

4

Sotfh

8

7

9

24

Total

21

18

21

60

Jan

-j-j

&

|

Dtfa*...

;rer; fanaota

Headngrpws

"

17

In

r

Ifflstrow

**

1

:^:t

(continued on next page)

LESSON 80

Table

— AutoFormat

135

5.

Click Apply.

Note: You might need to center the table horizontally and change alignment after applying a table style.

cell

PRACTICE 1.

Apply

the Table List 7 style to this table.

Your

table should appear

similar to the one below:

AVERAGE SELLING PRICE Northeast

1

Southeast

Northwest

Southwest

$456,789

S246.890

$598,034

S354.035

$410,239

$356,871

$673,090

$491,444

$555397

$478,231

2.

$369,135

$275,678

Center the table horizontally.

column headings and column entries. Your table should appear similar to the one below:

3. Right-align all

AVERAGE SELLING PRICE

Go To j Textbook

136

LESSON 80

4.

Northeast

Southeast

Northwest

Southwest

$456,789

$246,890

$369,135

$275,678

$598,034

$354,035

S410.239

$356,871

$673,090

$491 444

$555 397

$478,231

Save

Table

all

;

:

changes to practice-80, and return to GDP.

— AutoFormat

Letton

Formal Report Project Styles A style is

commands

(fonts, indents, etc.) with

an

name such

with

formatting to the text in one step. Later, if you modify the of the text to which that style has been assigned will automati-

as

Heading

1

or Title.

You can

easily apply any style

all its

style, all

Normal

a set of formatting

assigned

cally reflect the changes.

Even paragraph 7

The Normal style displayed in the Style box on the Formatting

The default style To apply a style:

in a

Word document

called the

Normal

has a paragraph style applied

to

it.

1.

Position the insertion point where you want the style formatting to

is

style.

toolbar.

take effect, or select the text to I'.". '.!.!' «• .

6* -

«

!

which you want

to

apply a

style.

1

s» .-

.

-'.

Select the

want

text

to

which you

to apply a style.

When you

are warring, a vacafton lo any

oot

-

-

-looftant ic

-