Show Me QuickBooks 2004 [illustrated edition] 9780789730787, 0789730782

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

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Show Ack Menowledgem Qu ickBook ent s s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Ack nowledgmen ts qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenAbout th e Aut h or by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day We Wan t t o Hear f rom You ! t ask s quick and sim ple. I n tr oduct ion What You'll Lear n The Best Place t o St art How This Book Work s Cha pter 1. Set t ing Up Your Com pany with t h e Easy St ep I n terv iew I n tr oduct ion En t er in g Co mpan y Dat a The Get t ing St ar ted Checklist St opping and Rest art in g t h e I n terv iew Set t ing Up I n come Account s Set t ing Up Ex pense Accoun ts Set t ing Up I t em s Set t ing Up Custom ers Set t ing Up Ven dors Cha pter 2. Set t ing Up and Usin g Payroll Feat u res I n tr oduct ion Set t ing Pay roll a nd Em ployee Pr ef erences Set t ing Up Em ploy ees Set t ing Up Em ployee Pay roll I n for mat ion Set t ing Up Em ploy ee Pay roll Tax es Set t ing Up Sick and Vacat ion Ben ef it s En t er in g Year -t o-Dat e Payroll Am ou nt s Set t ing Up Payroll Deduct ion s Preparin g Pay ch ecks Creat ing Em ployer Payroll Repor ts Paying Payroll Taxes wit h Form 9 41 Paying Federal Un em ployment Com pen sat ion Taxes wit h Fo rm 94 0 Preparin g W- 2 For ms I ssu ing W-3 Form s Em ploy ees v s. I nd epen den t Con tr act ors

Set t ing 10 99 Pref er en ces I ssu ing 109 9 Forms Out sou rcing Payroll Cha pter 3. Adding or Ch angin g I n for mat ion Aft er t h e I n terv iew I s Com plet ed I n tr oduct ion Set t ing Gen eral Pr ef eren ces Set t ing Deskt op View Preferences

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Sort ing List s

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Adding Accoun ts Show Me Q uick Book s® 2 0 0 4 Usin g Accou nt Num bers By Gail Per r y Adding Cust om ers Adding Ven dors Pub lish er: Que Adding I t ems in th e List Window Pub Dat e: February 19, 200 4 Ty pes of I tem s I SBN: 0- 78 97- 30 78 -2 Adding I nf orm at io n On -t he- Fly Pages: 32 0 Creat ing Su bit em s Hidin g Ent ries on List s Delet ing En tr ies on a List Mergin g Ent ries on a List Prin tin g List s

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Set t ing Accoun accou nt ing soft w ar et ing f orPreferences sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Cha pter 4. I nvoicin ing I-ncom e qu ick ly and v isu ally wgitanhdtCollect his user f riendly m et hod of t r aining . Each t ask includes a scr eenI n tr oduct ion by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim Set t ing Sales anple. d Cu st omers Preferences Creat ing an I nvoice Prin tin g a Sin gle I n voice Prin tin g a Batch of I nvoices Em ailing an I nvoice Cha rging Expenses to a Cust om er Set t ing Finan ce Char ge Pref eren ces Creat ing a Mont hly St at emen t Set t ing Send For ms Preferences Tracking Accou nt s Receivable Receivin g Pay m en t s f or I nvoices I ssu ing a Credit or Ref und Receivin g Cash Making Dep osits Receivin g Adv ances and Down Paym ent s I ssu ing Disco unt s Viewin g Unpaid I nvoices Creat ing a Collect ion Let t er Recordin g Bad Debt s Cha pter 5. Mak ing Pur chases and Recording Pay men ts I n tr oduct ion Set t ing Pu rchases and Ven dors Preferences Usin g Pu rch ase Orders Viewin g I t em s on Pu rchase Orders Viewin g Vendor I n form at ion Receivin g Goods Paying Bills Tak ing Discount s Set t ing Check ing Pref eren ces Writ ing Checks Prin tin g Ch ecks

Usin g t h e Check Regist er Creat ing Purchase Repor ts Cha pter 6. Collectin g an d Pa yin g Sales Tax I n tr oduct ion Set t ing Sales Tax Preferences Creat ing a Sales Tax I t em Cha rging Sales Tax t o Cust om er s

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Sellin g Tax Ex em pt I t em s

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Sellin g I t ems t o Tax Ex em pt Custom ers Show Me Q uick Book s® 2 0 0 4 Produ cing Mon th ly Sales Tax Repor ts By Gail Per r y Paying Sales Tax Taking a Discou nt f or Early Paym ent Pub lish er: Que Cha pter 7. Usin g Tim esavin g Feat ures Pub Dat e: February 19, 200 4 I n tr oduct ion I SBN: 0- 78 97- 30 78 -2 Mem orizing Tran sact ions Pages: 32 0 Mem orizing a Grou p of Transact ion s Usin g Mem orized Transa ct ion s Schedulin g Recu rring Transact ions Add a Mem orized Tr ansact ion t o Your I con Bar Cha nging Mem orized an d Schedu led Tran sact ions

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Removin Tr ansact ion s accou nt ing softgwMem ar eorized f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Set t ing Remin ders Pr ef erences qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenUsinvgisual Rem inders by - screen accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Cha pter 8. Job Cost Est ima tin g an d Tr ackin g I n tr oduct ion Set t ing Jobs an d Est imat e Pref erences Jo b Cost Est im at in g Set t ing Up a Job Creat ing an Est im at e I n voicin g Against an Est im at e Rev isin g Est imat es Creat ing a Wor k in Progress Rep ort Cha pter 9. Track ing Time I n tr oduct ion Set t ing Tim e Track ing Preferen ces I n st allin g t he Timer Ex port in g I n for mat ion t o t h e Timer Creat ing New Tim er File Keepin g Tra ck of Tim e Creat ing a Tim ed Act iv it y Usin g t h e Timer Sen ding Timer Data t o Qu ickBook s Opening Timer Da ta in Qu ick Boo ks Billin g Tim e f rom t he Tim er t o t he Cu st om er Cha pter 10 . Miscellan eo us Qu ickBooks Feat u res I n tr oduct ion Set t ing Spellin g Pref eren ces Creat ing a Bud get Produ cing Budget Report s Set t ing Up Classes Usin g Mult iple Classes on On e Form Creat ing Payment Terms Custom izing Form s Voiding Checks

Making Journ al En t ries Usin g t h e Audit Tr ail Usin g t h e Quick Bo oks Remot e Access Feat ure Creat ing Mailing Labels Cha pter 11 . Using Qu ickBooks On line I n tr oduct ion Set t ing Service Conn ection Pref eren ces

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Act ivat in g You r Onlin e Bank Accou nt

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Why Ban k Online? Show Me Q uick Book s® 2 0 0 4 Ret riev ing Quick Sta tem ent s By Gail Per r y Mat ch ing Transa ct ion s Making Online Paym ent s Pub lish er: Que Sen ding Online Messages Pub Dat e: February 19, 200 4 Tran sferrin g Money Between Accoun t s I SBN: 0- 78 97- 30 78 -2 Get t ing Report s of On line Tra nsact ions Pages: 32 0 Usin g t h e Quick Bo oks Web Sit e Usin g t h e I nt ern et Version of Qu ickBook s Cha pter 12 . Prepar in g I ncom e Tax Ret u rns I n tr oduct ion Cho osing th e Corr ect I nco me Tax Form

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Whichsoft I n com Form You Use? accou nt ing w are eTaxf or smSh allould businesses. They ar e able t o fin d an sw er s t o t heir quest ions Assignin g Tax Lines qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenAccessing Reportpanied s by - screen v isualTax accom by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Paying Est im at ed Taxes Creat ing a Ta x Retu rn Usin g Quick Books wit h Tu rboTax Cha pter 13 . Securit y I n tr oduct ion Backing Up Your Qu ickBooks Com pany File Rest oring Backed- Up I nf orm at ion Organize Qu ickBooks Tran sact ions with a Daily Checklist Usin g t h e Quick Bo oks Online Back u p Serv ice Set t ing Up t he Adm inist rat or Adding Users Removin g User s Closing Finan cial Records at Year- En d Cha pter 14 . Using I nv ent ory Feat ures I n tr oduct ion Act ivat in g I n ven to ry Set t ing Up I n vent or y I t ems Recordin g Ma nuf act urin g I n ven t ory in QuickBooks Adding t o You r I nv ent ory Edit ing I n ven tor y I t ems Met hods of Valuin g I n ven t ory Creat ing an I nvent ory Gro up Set t ing Up Remin ders t o Replen ish Your I nv ent ory Preparin g I n v en t ory Report s Cou nt ing Your I nvent ory Adju st ing I nv ent ory Qua nt it ies Adju st ing th e Price of I nv ent ory Cha pter 15 . Recordin g Yo ur Asset s I n tr oduct ion Reconcilin g t o Your Bank St at ement Recordin g Aut om at ic Teller Wit hdr awals

Tracking Pet t y Cash Receivin g Credit Card Pa ym ent s Recordin g Deposit s As Asset s Pur chasin g Fixed Asset s Calcu lat in g Depreciat io n En t er in g Depreciat ion Sellin g Fixed Assets

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Cha pter 16 . Recordin g Owners' Equit y

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I n tr oduct ion Show Me Q uick Book s® 2 0 0 4 Un derst andin g t he Open in g Balan ce Eq uit y Accoun t By Gail Per r y Recordin g Owners' Draws En t er in g Prior Period Adju st ment s Pub lish er: Que Man aging Reta in ed Earnin gs Pub Dat e: February 19, 200 4 Cha pter 17 . Recordin g Liabilit ies I SBN: 0- 78 97- 30 78 -2 Man aging Accoun t s Payable Pages: 32 0 Recordin g Payroll Tax Accru als Recordin g Credit Ca rds Accoun t ing for Deposit s or Ret ain er s Recordin g Loans Recordin g Loan Pay ment s

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Usin gsoft the w Quick oks sm Lo an accou nt ing ar eBof or allManager businesses. They ar e able t o fin d an sw er s t o t heir quest ions Cha pter 18 . Prepar in g t h e Top Ten Qu s qu ick ly and v isu ally w it h t his user - f ickBook riendlys Repo m etrthod of t r aining . Each t ask includes a scr eenI n tr oduct ion by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sims ple. Set t ing Report & Grap hs Preferences Preparin g an I n com e Stat em en t Preparin g a Bala nce Sheet Preparin g a Trial Balan ce Preparin g a Gen er al Ledger Report Preparin g a Budget Report Preparin g a Sales Tax Liabilit y Repo rt Preparin g a Payroll Liabilit y Repor t Preparin g an Accou nt s Receivable Aging Sum mary Rep ort Preparin g a Job Progr ess Report Preparin g Accou nt s Paya ble Ag in g Det ail Custom izing Report s Sav e Time by Placing Fav orit e Report s on th e Short cu t List Mem orizing a Cu st omized Report I n dex

Copyright Copyright © 2004 by Que Publishing •

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All r ight s reserv ed. No par t of t h is book shall b e r ep rod uced , st or ed in a r et r iev al sy st em , or • I ndex tShow r ansm it t ed b y any elect r onic, m ech anical, phot ocopy ing, r ecor ding, or ot her w ise, Me Q uick Book s® m 2 0eans, 04 w it hout w r it t en p er m ission fr om t h e pu blish er . No pat ent liab ilit y is assum ed wit h r esp ect t o By Gail Per r y t he use of t he in for m at ion cont ain ed her ein . Alt hou gh ev ery pr ecaut ion h as been t ak en in t h e pr epar at ion of t his book , t h e pu blish er and aut hor assum e n o r esp onsibilit y for er r ors or Pub lish er: Nor Que is an y liabilit y assum ed for d am ages r esult ing f rom t he u se of t he inf orm at ion om issions. Dat e:her February contPub ained ein. 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Lib rar yPages: of Con gr ess Cat alog Car d Nu mb er : 200 311 478 3 32 0 Pr int ed in t h e Un it ed St at es of Am erica First Prin t in g: Mar ch 20 04 07 06 Me 05 0 4 ickBook 4 3 2 1 s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Show Qu accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. All t er ms ment ion ed in t his b ook t hat ar e kn ow n t o be t rad em ar k s or serv ice mar k s hav e been ap pr opr iat ely cap it alized. Que Pu blish ing can not at t est t o t he accu r acy of t his inf orm at ion. Use of a t er m in t h is book should not be regar ded as af fect in g t he v alid it y of any t r adem ark or ser v ice m ar k .

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Warning and Disclaimer Ev ery ef for t has been mad e t o m ak e t h is book as com plet e and as accur at e as p ossible, bu t no w arr an t y or f it n ess is im plied. Th e infor m at ion pr ov id ed is on an " as is" b asis. The aut hor and t h e pub lisher shall hav e neit her liabilit y nor r esp onsibilit y t o an y per son or ent it y wit h r espect t o any loss or dam ages ar ising f rom t he inf or mat ion cont ain ed in t his book .

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Credits Publ ishe r

Paul Boger Associ at e Pub li sh er Gr eg W iegan d Acqui sit i ons Edi t or • •

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Michelle New com b I ndex

Show Me Q uick Book s® 2 0 0 4

D e ve lop m e nt Edit or

By Gail Per r y

Kevin How ar d Pub lish er: Que

Ma na gi ng Edi t or

Pub Dat e: February 19, 200 4 I SBN: 30 78 -2 Ch arlot0-t 78 e 97Clapp Pages: 32 0

Proj e ct Ed it or Tr icia Liebig Produ ct i on Ed it or Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accouMegan nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Wade qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day I nd ex er t ask s quick and sim ple. Ch ris Bar r ick P roofr ea de r Leslie Joseph Te ch nica l Edit or Gr eg Per r y Publ ishi ng Coor din at or Shar r y Lee Gr egor y I nt e ri or D esig ne r Ann e Jones Cove r D esig ne rs Ann e Jones Sand ra Schr oed er Pag e La yout St acey Rich w ine- DeRom e

Dedication This b ook is dedicat ed t o m y t w o shin in g st ar s, Kat h er ine an d Geor gia. Thank y ou bot h f or br igh t en ing my lif e.

Acknowledgements Ackn ow ledg m en t s • •

Abou t tTable h e Aut h or of Content s I ndex

We Wan t t o Hear fr om You !

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Acknowledgments A b ook like Show Me Qu ickBook s 2 004 cou ld n' t possibly be a one- per son j ob. Th e gr oup behind t h is pr oject at Que Publishing for m s a t eam in t he v er y b est meanin g of t h e w or d. Ev ery one wor k ed t oget her t o f or m a com plet ed w h ole, an d t he r esu lt is t h e book y ou hold in s a special t han k you t o Michelle New comb , w ho or ganized t he y• our h ands. Table Let mofeContent ju st say • odu ct ion ofI ndex pr t h is book ever y st ep of t h e w ay . I n ad dit ion, m y h at is of f t o Greg Perr y , w ho Me Q uick 04 rShow ode shot g unBook on ts® he2 t0echnical edit ing end of t his b ook t o mak e sur e ever y t hing y ou r ead is easy o un By Gail tPer r y der st an d and act u ally w ork s t h e w ay it is sup posed t o. Thank s also t o Megan Wade, Kezia Endsley, Tricia Liebig , Kev in How ard , and Shar r y Gr egor y, all par t of t he t eam at Qu e. Thank s also t o t he k ind and pat ient t ech nical supp ort t eam at I n t uit , p ar t icu lar ly Pub lish er: Que Jonat han Gr aham , w ho helped m e w or k t h rou gh som e ar eas of t he QuickBook s 2 004 Pub Dat e: February 19, 200 4 pr ogr am t hat w er e st ill in p r oduct ion w hen t h is pr oject b eg an. Finally, t her e ar en 't en ough 78 97- 30 78 -2 w or ds IISBN: can0-say t o t hank m y d ev ot ed husban d, Rick , w ho en t husiast ically sup por t s m y Pages: 32 endless st rin g0 of f r eelance pr oject s an d w h o k eeps my com pu t er s h um m ing.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

About the Author Gai l Pe rr y is a CPA and a g rad uat e of I nd iana Univ er sit y . She h as w ork ed in p ublic accou nt ing f or m ore t han 20 y ear s an d h as spent t hat t ime help ing her client s mak e t h e best use of t h e t ax law s and account ing r ules t hat benef it t hem m ost . Gail is a f orm er senior t ax • of Content s ion al CPA fir m Deloit t e, w here sh e sp ecialized in pr ov id ing t ax consult ant wTable it h t he int er nat • plann ing ser Ivndex ices and adv ice t o sm all bu sin esses. Sh e has w r it t en hun dr ed s of new sp aper Showm Me Q uick Book 2 0 0and 4 and agazine arts® icles is t he aut hor of sev er al b ooks, includ ing The Com plet e I diot 's GuGail idePer t or yDoing You r I n com e Tax es, Special Ed it ion Usin g Qu ick Books 2002 , an d Sur v iv in g By Fin ancial Dow nsizing: A Pr act ical Gu id e t o Liv in g Well on Less I ncom e . Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

We Want to Hear from You! As t h e r ead er of t his book , y ou ar e ou r m ost im por t ant crit ic an d com m en t at or . We v alue y our op in ion an d w an t t o k now w hat w e'r e doin g r igh t , w hat w e could d o b et t er , w hat ar eas y ou' d lik e t o see us publish in, and an y ot her w or ds of w isdom y ou' r e w illing t o pass our w ay . •

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Em ail: feedback @qu ep ublishing. com Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou They arde able t o fin d an sw er s t o t heir quest ions Mail: nt ing soft w ar e f or sm all businesses. Gr eg W iegan qu ick ly and v isu ally w it h t his user - f riendly meetPu hod of er t r aining . Each t ask includes a scr eenAssociat blish by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Qu e Publishing t ask s quick and sim ple. 80 0 East 96 t h St reet I ndian apolis, I N 462 40 USA

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Introduction H ow You'l l Le ar n • •

The Best Place t o St ar t Table of Content s I ndex

How Th is Book Wor ks

Show Me Q uick Book s® 2 0 0 4 By Gail St Perepr y by - St ep

I nst ru ct ion s

Or gan iz at ion of t h e Book

Pub lish er: Que

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

What You'll Learn Welcom e t o Show Me Qu ickBook s 2 004 , a visual quick r ef erence g uide t h at show s y ou how y ou can t ak e adv ant ag e of t he n at ion' s best - selling sm all b usiness accoun t ing pr ogr am . •

Table of Content s

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I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

The Best Place to Start The b est place t o st ar t is w it h a quest ion. W hat d o y ou w ant t o k now ? What ' s not w ork ing t he w ay y ou ex pect it t o w or k ? Wh at Qu ick Book s feat ur es do you t h ink should pr ov ide y ou wit h m or e valu e? What kin d of in for m at ion ar e y ou t r ying t o get f r om y our Qu ick Book s pr ogr am ? •Ask t he q uest Table of Content ion an d t h en sg o t o t he t ab le of con t ent s or t he index , or t ak e a look at t he •t r oub leshootIing ndexgu ide t o find t h e ar ea of t he b ook t hat con t ains t h e answ er . Show Me Q uick Book s® 2 0 0 4

ChGail ances By Per r yare, y ou' ll begin by f inding t h e answ er t o y our quest ion, and t h en y ou' ll st art pag ing t hr ou gh t he b ook, discov er ing n ew feat ur es and lear n in g t ip s for mak ing y our Quick Book s exp er ience m ore wor t h w hile and ef ficient . Pub lish er: Que

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

How This Book Works Each t ask is pr esent ed on no mor e t h an t w o facing pag es, w it h st ep- by - st ep in st r u ct ion s in t he lef t colum n and scr een illust r at ions on t he r igh t . This ar r ang em ent let s you f ocu s on a single t ask w it hou t h aving t o t ur n t he p age. •

Table of Content s

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I ndex

Show Me Q uick Book s® 2 0 0 4

Step-by-Step Instructions By Gail Per r y

This b ook pr ov id es con cise st ep- by - st ep in st r u ct ion s t hat sh ow y ou how t o accom plish a t ask . Pub lish er: Que Each set of inst r uct ions includes illust r at ions t h at d ir ect ly cor r esp ond t o t he easy - t o- f ollow Pub Also Dat e: included February 19,in200 st eps. t h4e t ext ar e t im esav er s, checklist s, and sidebar s t o h elp y ou wor k I SBN: 0- t78 m or e ef ficien ly97or30t 78 o -2 pr ovid e you w it h m ore in - dept h inf or mat ion . A " D id You Know ?" feat ur e pr ov ides t ips Pages: 32 an 0 d t echn iq ues t o help y ou w ork sm ar t er, and a " See Also" f eat u re dir ect s y ou t o ot her par t s of t h e book cont ain ing relat ed in for m at ion about t he t ask .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Organization of the Book Show Me Qu ickBook s is arr ang ed in chapt er s t hat corr espond w it h var ious f eat ur es of t he pr ogr am . Alt hou gh ever y chapt er m igh t not app ly t o y our business, t here' s am ple inf orm at ion abou t t h e Quick Books p r ogr am t hr oug hout t he book , along w it h cr oss- r efer ences t o ot her ar eas of t he b ook, so aft er y ou find t h e answ er t o one quest ion, y ou w ill lik ely be led t o r elat ed inf orm at ion. By chapt er , t h ese ar e t h e t opics cover ed in t his b ook:

Cha pt e r 1 , " Se t t i ng Up You r Com pa ny w i t h t h e Easy St e p I nt e rv ie w "—Ch apt er 1 pr ov ides infor m at ion about w or king y our way t hr ough t h e Easy St ep I nt er view , w hat inf orm at ion y ou n eed t o hav e on h and befor e y ou begin t he in t er v iew , w h at ar eas of t he int er view y ou can sk ip n ow and com plet e aft er st ar t ing t he pr ogr am , and how you can leave t h e int er view an d r et ur n lat er . •

Content Cha pt eTable r 2 , of " Se t t i ngs Up a nd Usin g Pa yr oll Fea t ur es" — Learn how t o set u p y our I ndex act iv at e p ayr oll d ed uct ions, r ecor d vacat ion and sick p ay, pr ep are emp loyees, Show Me uick Book s® 2 0p0ay 4 pay roll t axes. Wh et h er you use Quick Book s for you r pay r oll or not , payQcheck s, and ou' By Gail y Per r yll find usefu l inf orm at ion in t his chapt er ab out accoun t ing for pay roll t axes, dist ingu ish ing bet w een em p loy ees and independ en t cont r act or s, and issuin g 1 099 for m s. •

Pub lish er: Que

Pub Dat e: February 19, 200 4

Cha pt e r 3 , " Add in g or Cha ngi ng I nfor m at i on Aft e r t he I n t er vi ew I s I SBN:p 097-"— 30 78W -2 het her y ou u sed t he EasySt ep I nt erv iew or n ot , t her e's b ound t o be Com le78 t ed Pages: 32 0 m at ion you need t o ent er in y our Qu ick Book s comp any f ile as t ime goes by . m or e infor This chap t er sh ow s y ou h ow t o set up new account s, cust om ers, v endor s, an d it em s and exp lain s how t o m anag e t he list s t h e QuickBook s u ses t o or ganize all t his inf orm at ion.

Cha pt e r 4 , " I nv oici ng and Coll ect i ng I ncom e " — Learn how t o r ecord y our com pany 's rev en ue- pr oducing act iv it ies an d k eep t r ack of cust om er s. Use in voices, t rack Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt s r eceiv able, m ake deposit s, give discoun t s, and com mu nicat e w it h y our accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions cust om er s. Tips f or all t h ese t ask s ar e pr ov ided h er e. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Cha pt e r 5 , " Ma k i ng Pur chase s a nd Recor din g Pa ym e nt s"— QuickBook s pr ov ides a t ask s quick and sim ple. place t o recor d n ames an d in for m at ion ab out all y our v en dor s and sup plier s. Lear n how t o recor d p ur ch ase ord er s, ent er b ills, r ecor d r eceip t s of it ems you 'v e or der ed , w rit e check s, and u se t he check regist er . Cha pt e r 6 , " Colle ct in g a nd Pay in g Sal e s Tax " — I f y our com pan y sells it ems t hat are subj ect t o sales t ax , y ou n eed t o keep t r ack of t h e t ax y ou collect and t he t axab le sales y ou m ak e, and y ou need t o pay t h at t ax t o t he gov er nm ent . I n add it ion, y ou need t o k now h ow t o accoun t f or sales t o t ax ex em p t ent it ies. Lear n h ow t o find t he in for m at ion y ou n eed t o pr ep are you r sales t ax ret ur ns and pick up t ips on r ecor din g sales t ax discount s. Cha pt e r 7 , " U si ng Tim e sa v ing Fea t ur es" — QuickBook s has som e g reat t imesav in g t ools, such as rem inder s, m em or ized t r ansact ions, an d scheduled t r ansact ion s. Learn how t o u se t hese f eat ur es and y ou'll be r ead y t o leav e w or k ear ly . Cha pt e r 8 , " Est im a t ing a nd Tra cki ng Job Cost s" — Th is chapt er is f or users of Qu ick Books Pro, Prem ier , or Ent er pr ise Solut ions. These v er sions of Qu ick Book s pr ov id e y ou w it h t h e abilit y t o cr eat e est im at es, t r ack jobs, an d in voice based on t he por t ion of t he job t hat is comp let ed. Cha pt e r 9 , " Tra ck ing Ti m e " — Her e's an ot her chapt er f or user s of QuickBook s Pr o, Pr em ier , and En t er pr ise Solut ions. Th ese v ersions of t h e pr ogr am ar e p ack ed wit h a sep arat e t im er p r ogr am t hat enables y ou t o t ur n y our com put er in t o a t ime clock and t hen exp ort t he t ime t o Qu ick Book s w here it flow s r igh t int o t he pay roll com pon en t of t he pr ogr am and also can be b illed direct ly t o cu st om er s. Cha pt e r 1 0 , " U si ng Mi sce ll an eous Qui ck Book s Fea t ur es" — Her e's a cat ch - all chapt er t hat cont ain s a lit t le b it of ever y t hing. Look h er e f or inf orm at ion on spellcheck in g, cr eat in g and using bud get s, w ork ing w it h classes, set t ing pay m en t t er m s, cust om izin g for m s, mak ing jou r nal ent r ies, and using Quick Book s t o pr odu ce inf orm at ion t hat w ill m ake an au dit or hap py . Cha pt e r 1 1 , " U si ng Qui ck Book s On li ne "— Tak e ad van t age of t h e online f eat ur es in Qu ick Books, in clud ing online b ank in g, sav ing you r comp any inf or mat ion on lin e, an d using Qu ick Books fr om r emot e locat ion s.

Cha pt e r 1 2 , " Pre pa rin g I n com e Ta x Re t ur ns"— You m igh t not enj oy t he d ru dger y of pr epar ing income t ax r et u r ns f or you r com pany , bu t QuickBook s m ak es t he pr ocess a w hole lot easier by p rov iding r epor t s t hat det ail all t he inf orm at ion y ou need for you r qu art er ly and ann ual t ax for m s. Whet her y our com pan y is a cor por at ion, p art nership , not - for - pr ofit , or pr opr iet orship , y ou'll find t he t ax inf orm at ion y ou can pr odu ce w ill save you a lot of t im e w hen it comes t o pr epar ing infor m at ion for t he I RS. s Ad va nt a ge of Se curi t y Fea t ur es" — Let 's f ace it ; ev er y one Cha pt eTable r 1 3of , "Content Ta k ing needs tIondex be car ef ul in t h is er a of hacking , ident it y t heft , an d veng ef ul em ploy ees. Tak e advQant e of Show Me uickag Book s® t he 2 0 0h 4 igh lev el of secur it y of fer ed by QuickBook s t o pr ot ect y our p recious By Gail com Per r ypany f inancial inf or mat ion . • •

Cha pt e r 1 4 , " U si ng I nv en t ory Fea t ur es" — QuickBook s of fer s m any feat u res t o help y ou t rack y our in vent or y an d p r oduce inv ent or y r ep ort s. Learn h ow t he in vent or y Pub Datue:res February 4 feat w or k19, in 200 QuickBook s an d w h at f eat ur es ar e g oing t o h elp y ou k eep t r ack of I SBN: 0- 78 -2 es in and out of you r com p any . inv ent or y 97as 30 it 78 mov

Pub lish er: Que

Pages: 32 0

Cha pt e r 1 5 , " Re cor di ng You r A sse t s" — Ever y com pany h as asset s. Fr om ban k accou nt s, inv ent or y , and r eceivab les, t o buildin gs, comp ut er s, and fu rn it ur e, t her e' s plent y t o k eep t r ack of. QuickBook s pr ov ides a com plet e asset recor d- k eepin g sy st em t hat enables y ou t o k eep t r ack of all t he asset s ow ned by y our com pany . Show Cha Me pt QueickBook elp sdir ng eadOw er s ne lear n vEqui isually how to h per t ask using t he any leadin g t h? r 1 6 , " sReh cor rs' t y" — Just owfor mm uch is syou r comp w or accouLear nt ingn soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions how Quick Book s t r acks t he v alue of y our com pany and figu re out w h at y ou need qu ick ly allyt w - f riendly m et hod of tyr aining . Each askick includes a scrseent o and kn owv isu abou t hitath pt his esk user y Openin g Balance Equit account t h at tQu Book s insist on by - screen usingv. isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Cha pt e r 1 7 , " Re cor di ng Lia bi li t ie s"— Keep t rack of w h at y ou owe and t o w h om. Man age y our p ayab les, and learn h ow Qu ick Books recor ds loans an d t rack s t he por t ion of y our loan pay m en t s t hat r ep r esent s int er est . Cha pt e r 1 8 , " Pre pa rin g t he Top Ten Qui ck Book s Rep ort s"— Ever y one uses r ep or t s in QuickBook s. The repor t s sum m ar ize all t he t ran sact ion s you 'v e ent er ed in you r Qu ick Books com pan y file an d p rov ide t he inf orm at ion y ou need t o jud ge y our per for m ance, at t r act inv est or s, p repar e f or t he fut u r e, pay y our t ax es, collect r evenu e, and pay you r bills. Learn w hich r ep ort s are used f requ en t ly and how you can cu st om ize t he QuickBook s r epor t s so t h ey pr ovide you w it h ju st t he in for m at ion y ou w ant .

Chapter 1. Setting Up Your Company with the EasyStep Interview • ha t You' llTable W D o of Content s •

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En tQeruick Com pany Show Me Book s® 2 0Dat 04 a By Gail Per r y

St op and Rest ar t t h e I nt erv iew

PubSet lish er: UpQue I n com e

Account s

Pub Dat e: February 19, 200 4

Set Up0-Ex pense Accou nt s I SBN: 78 9730 78 -2 Pages: 32 0

Set Up I t em s Set Up Ven dor s Set Up Cust om ers Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction For m any , t he bane of ow n in g a sm all business is t he n ecessit y of d ealing w it h accou nt ing issu es. Wh en y our sk ill is in pr ovidin g ser vices or pr odu cin g inv ent or y , fin ding t he t im e or inclinat ion t o set u p an d m aint ain a book keeping syst em is d if ficult . An d yet , it is only w it h a •qu alit y book Table of Content s t h at y ou w ill kn ow how mu ch m oney y our com pan y is m aking keeping syst em •and t h us how I ndex su ccessf ul y ou ar e. Many y ears ago, I nt u it cam e t o t he r escue of m an y sm all Show uickner Book s®it 2h0 it 0 4s Quick Books sof t w are, a book keeping pr og ram t hat is so bu sinMe essQow sw sophist icat By Gail Per r y ed it pr ovid es all t he r ecor d k eeping an d r epor t ing opp ort u nit ies you n eed t o k eep abr east of y our com pany ' s pr ogr ess wh ile sim ult an eou sly b eing so easy t o use t hat someone w it hPub litlish t leer:orQue no accoun t ing backg r ound can st ar t using t he p rog ram r ig ht out of t he box . Dat e: February 19, 200 4 For Pub m any , t he biggest h ur dle of using Qu ick Book s is t he in it ial set up p rocess. Th e r ew ar d is I 0- 78 97-up 30 78 -2 b een comp let ed, you nev er hav e t o d o it again. Alt h ough it ' s not a t hat af tSBN: er t he set has Pages: 32 0 dif ficult p r ocess, t he set up can b e t edious an d—depend ing on fact or s such as t he nu m ber of accou nt s y our com pan y uses, t he q uant it y of cust om er s and v en dor s w it h w h om y ou d o bu sin ess, and t he num ber of p eop le you em ploy—t he pr ocess can be ver y t im e- consum ing . Don 't feel y ou h ave t o com plet e t he set up all at once. Assign y our self t ask s and check of f each it em as it is accom plished. Wh en t h e set u p pr ocess is fin ished, you 'll h ave a pr ogr am in place hatQu w ill st ay ws ithhelp you or ter hes flear or eseeab le fu how t ur e, t and r com 's recor k eepging Show tMe ickBook s r fead n v isually o peryou for m t askpany s using t he dleadin needs w ill be gr eat ly sim plified. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions

qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Entering Company Data St ep one of being able t o use Qu ick Book s t o t r ack y our com pany ' s fin ancial t r ansact ion s and pr odu ce repor t s ab out t hose t r ansact ions is t o en t er infor m at ion about y our com pany in t o y our Qu ick Book s pr ogr am . This p r ocess of ent erin g com pan y dat a has t h e ef fect of •cust om izin g Table of Content QuickBook s sos t h e pr ogr am b ecom es a u nique finan cial in for m at ion r esour ce f or •y our com pany I ndex . Use t he check list t hat follow s t his sect ion t o help g at her t h e infor m at ion you Show 2 0up 0 4 pr ocess sm oot h and eff icient . Wh en y ou open QuickBook s t h e fir st need Me to Q muick ak eBook t hes®set t im e, Per you By Gail r y ar e giv en a choice of cr eat ing a n ew com p any f ile, openin g an ex it in g com pan y file, r est or ing an ex ist ing comp any f ile f r om back up, and opening a sam ple com pany file. Select t he Pub optlish ion t o cr eat e a n ew com pan y and y ou' ll be r eady t o begin en t er ing y our com pan y er: Que dat a. Pub Dat e: February 19, 200 4

97-is 30t78 The comI SBN: pany0- 78 f ile he-2 t er m Qu ick Books gives t o t he place on y our com pu t er w here you r Pages: 32 0 cial in for m at ion is st or ed. Wh en y ou select t o open a new com pany f ile, t he com pany 's finan Easy St ep I nt er v iew b eg ins. Follow along, an sw er ing each qu est ion as w ell as y ou can. You can alw ay s m ak e cor r ect ion s lat er.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick lyYou and vKnow? isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenDid by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Y o u ca n ch a n g e t h e co m p an y d a t a y o u e n t e re d d u r in g t h e in t er vi ew . Aft er y ou ar e r un ning y our Quick Book s pr ogr am , select Com pan y, Com pany I n for m at ion f rom t he Quick Books m enu an d m ak e any necessar y chan ges.

Open a New Company File and Follow the Interview Questions Select t he Cr eat e A New Com pan y opt ion. Select ing t his opt ion op en s t he Easy St ep I nt er view . Click t h e Next but t on, or pr ess Alt + N, t o adv ance t hr ou gh t he int er v iew . Pr oceed t hr ou gh t he int rod uct or y scr een s, acq uaint ing y our self w it h t he v ar ious f eat u r es of Qu ick Books. Ent er t h e nam e un der w hich y our com p any does b usin ess an d t he legal n ame of y our com pany . Cont inu e click in g t he Next bu t t on as y ou ent er t he r est of t he r equir ed in for m at ion abou t y our com pan y. You w ill be ask ed t o giv e y our com pan y a f ilenam e. All y our com pan y dat a w ill be st or ed in t his f ile. Fr om t his point for w ard , y ou can exit t he in t er v iew at an y t im e ( see " St opp ing and Rest art in g t he I nt er view , " lat er in t his chap t er) and y our d at a w ill be saved.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

The Getting Started Checklist You can sav e y our self a lot of t ime and fr ust r at ion w hen set t ing up y our com pany in Qu ick Books by using t h is ch eck list t o or gan ize you r dat a befor e y ou begin t he set up pr ocess. Gat h er all t his inf or mat ion in adv ance. When all t he docum en t s hav e been assem bled , y ou' re •r ead y t o st arTable Content s s Easy St ep I nt er v iew . t t heofQuick Book •

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Show Q uick Book 4 s m ight not apply t o y our com pany : Not e:Me Som e of t h s® ese2 0it0em By Gail Per r y

Com p le t e com p an y na m e — I n clud ing d/ b/ a nam e, add ress, and t y pe of b usin ess. t h e t y pe of t ax r et ur n you r com pany f iles ( p ar t nership , C cor por at ion , S Pub Dat e: 19, 4 or sh ip, and so on ) . corp orFebruary at ion, pr op200 riet

PubNot lish er: Que e also

I SBN: 0- 78 97- 30 78 -2

Fed er 32 al0I d ent ifi cat i on N um be r. Pages: St a rt da t e — D et er m ine t h e dat e on w hich you w ant y our f ir st com pan y inf orm at ion t o be t rack ed in Quick Books. Comp let e com pan y infor m at ion, in clu ding all balan ce sheet am ount s, sh ould be ent er ed as of t h e st art dat e. Show Ba Menk QustickBook s r ead s ll lear v isually t ask t he sen leadin a t em esnthselp a nd canerce e d nche ck s frhow om t o heper stfor a rtmdat e st ousing t h e pre t. g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu it hs— t his - f riendly hod of t ruse aining . Each a scr Cha rt of a ally ccouwnt I f user it ' s av ailab le; motether wise, a list ing oft ask t he includes cat egor ies inteeno by - screen a y' con cise t ext descr ipt at sact m akions. es perf or min g ev er y day w hichv isual you graccom oup ypanied our comby pan s incom e and exp enion se tthran t ask s quick and sim ple. Cust om e r li st — Th is includes all t h e people and com panies w it h w hom y ou r eg ularly do business and w hom you w ant t o t rack in Quick Books. I nclud e as m uch of t he follow ing inf orm at ion as possible: nam e, ad dr ess, t elep hone n um ber , fax num ber , per son al cont act , ship - t o ad dr ess, sales t ax st at us, pay m ent t er m s y ou t yp ically app ly t o each cust omer , an d cur r ent j obs on w hich y ou ar e w or k in g for each cust om er . I nv e nt ory l ist — Th is includes all t h e it em s y ou sell, includ ing a descript ion of each inv ent or y it em, you r cost of each it em, t he st an dar d sales pr ice of each it em , t he pr efer red supp lier f or each it em , t he q uant it y of each it em cu r rent ly on h and, an d t he nu mb er of each it em at w h ich a r eor der r eq uest needs t o be issu ed . D e t ai ls of a ll a m ount s y ou ow e as of t h e st ar t d at e — Th is includes t h e person or com pany t o w hom t he m oney is ow ed an d t he am oun t ow ed. D e t ai ls of a ll a m ount s ow e d t o y ou as of t h e st a rt da t e — Th is includes t h e person or com pany wh o ow es y ou m on ey an d t he am oun t ow ed. Sa le s t a x i nfor m a t i on— I n clud e t he rat e at w hich you char ge sales t ax , t he nam e and add ress of t he t axin g ag en cy , an d t he am ount of sales t ax ow ed as of t h e st art dat e. Ve ndor li st — Th is includes all y our r egu lar su ppliers and cr edit or s, including t h e nam e, t he addr ess, t he t elep hone an d fax n um bers, t he per son al cont act , y our accoun t n um ber w it h each v en dor , and w het her t h e v en dor s r eq uire a 10 99 for m . An y ex ist i ng bud get in for m a t i on f or your com pa ny . Em ploy e es list — Use t his if y ou plan t o u se QuickBook s f or y our pay r oll. I nclu de nam es and add r esses, Social Secur it y num ber s, r at es of pay , w it hhold in g allow ances and ot h er d ed uct ions, and y ear- t o- dat e inf or mat ion if y our st ar t d at e is lat er t han Janu ary 1 or t he f irst day on w hich you r com p any does b usin ess. Pay rol l t ax inf orm at ion— Th is includes t h e st at e unem ploy m en t com pensat ion r at e, local t ax r at es, and am ount s of pay roll t axes du e as of t h e st art dat e. I nf orm a t ion ab out al l asset s ow n ed by t h e com pa ny — Th is includes t h e orig in al

cost and dat e pur chased. I f y ou h ave access t o t h is infor m at ion, y ou should also not e t he met h ods used for calculat ing depr eciat ion on you r asset s an d t he accum ulat ed depr eciat ion t o dat e. Cre dit car d st a t e m e nt s y ou ha ve re ce iv e d si nce t he st a rt d at e .

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D e t ai ls of a ll f in anci al t r an sa ct ions si nce t he st a rt da t e— Th is includes checks w r it t en , am ount s deposit ed , cr ed it card t r ansact ions, and so on . Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Stopping and Restarting the Interview Fort unat ely , you d on't hav e t o comp let e t he Easy St ep I nt er v iew in one session . I f you need t o t ak e a b r eak or gat her ad dit ional in for m at ion, y ou can exit fr om t he Easy St ep I nt er v iew w it hout losin g you r place. When you 'r e r ead y t o ret ur n t o t he int er v iew , y ou' ll st ar t r ight •w her e you left Table offof . Content s •

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Show Me Q uick Book s® 2 0 0 4

Stop the EasyStep Interview By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Click t h e Leav e but t on in t h e EasySt ep I nt er view w ind ow.

Pages: 32 0

Pr essing Alt + L accom plish es t he sam e t hin g. The I n t er v iew w indow closes, b ut t he p lace w her e you left off is r em em ber ed.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Restart the EasyStep Interview

Select File, Easy St ep I n t er v iew fr om t h e m en u. Th e int erv iew w indow displays t he screen on w h ich y ou left of f. Ev en if y ou' ve been gon e for day s or w eek s, t he EasySt ep I nt er view alw ays ret u rn s t o t he last scr een y ou v iew ed.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? You ca n st a rt a ne w com p an y in Qu ick Book s w i t hout usin g t he Ea sy St e p I nt e rv i ew . Ear ly in t h e Easy St ep I nt er view , y ou are g iven an opt ion t o sk ip t h e int er view . I f you choose t o skip t he in t er v iew , you can go r igh t t o t he Quick Book s Com pan y m en u, select Com pany I nf or m at ion , and f ill in t h e blank s t o ent er t he inf orm at ion abou t y our com pan y. Not e t hat skipp ing t he Easy St ep I n t er v iew is not r ecom m en ded. You r un t he risk of om it t ing necessar y dat a en t ry if y ou do.

Setting Up Income Accounts When y ou u se t he Easy St ep I n t er v iew , QuickBook s st ar t s w it h a list of account s com m on t o y our t y pe of b usiness. Unless all t hese accou nt s ar e inap pr opr iat e for you , y ou' ll pr obably save t ime b y accept in g t his list of accou nt s an d ad ding m or e accou nt n am es af t er t he •int er view if necessar Table of Content s ask in g sev er al q uest ion s about y our com pany , t he Easy St ep y. Aft er •I nt er view t akI ndex es y ou t o a scr een w here you can set up income accoun t s. You hav e t he op t ion Show s® 2 0accoun 04 of setMe t in Q g uick up Book income t s now or addin g m or e account s aft er com plet in g t he int er v iew . By Gail Per r y lish er: Que SetPubUp Income Accounts Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Click Yes w hen y ou ar e ask ed w het her y ou w ant add an in com e accoun t ; t h en click Next t o p r oceed.

Pages: 32 0

Ent er a nam e for you r accou nt . You ar e lim it ed t o 31 ch ar act er s for you r accou nt nam e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingSelect soft w ar f orlinsm all businesses. a teax e for t his account .They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know?

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T a x li n e s ar e o p t i o n a l. Tax lin es ar e n ecessar y if you plan t o u se Qu ickBook s in con jun ct ion w it h a t ax soft w ar e pr ogr am t o pr epar e com p any t ax r et ur nsofor you plan t o t ake ad van t age of t he t ax r ep ort ing feat ur es Table Content s av ailable in Qu ick Book s. I f you don 't in t en d t o use t h ese f eat ur es, y ou can I ndex leav e t his f ield b lank . Me Q uick Book s® 2 0 0 4

By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 SBN: 0- 78 97- 30 78 -2 See IAlso Pages: 32 0

See Ch apt er 12 , " Pr epar in g I ncom e Tax Ret ur ns, " on page 201 , for inf or m at ion abou t u sing Quick Book s for pr ep aring you r com pany 's incom e t ax r et ur ns.

Cont inu e answ ersing Yes hen nask ed wh et hert oy ou anmt ttoask add anot hter com eg Show Me Qu ickBook s h elp r ead er swlear v isually how perwfor s using he inleadin accou nt unt incom e accou ntThey s h ave een ent ered. accou nt ing soft w aril eall f oryou smr all businesses. ar eb able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Expense Accounts Ex pense account s ar e u sed t o cat egor ize y our com pan y' s cash ou t lay s. I n addit ion t o t he exp en se accoun t s t hat Qu ick Books pr ovid es w it h it s st and ard char t of accoun t s, y ou w ill n o dou bt need t o add accou nt s t h at ar e un ique t o y our b usin ess. You can w ait unt il t he Easy St ep of Content s ad d y our ow n ex pense accou nt s lat er , or y ou can ent er ad dit ional I• nt er view is Table com plet ed an d • I ndex exp en se accoun t s w hile y ou ar e st ill in t he in t er v iew . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Up Expense Accounts Pub lish er: Que Pub Dat e: February 19, 200 4

Scr oll t h rou gh t he list of ex pense accou nt s p rov ided by Qu ick Book s, com par ing t h e I SBN: 0- 78 97- 30 78 -2 accou nt s on t h at list t o t hose y ou need f or y our bu sin ess. Mak e a not e of any ex pense Pages: 32 0 accou nt s y ou need t o add . Click Yes w hen y ou ar e ask ed w het her y ou w ant add an ex pense account ; t hen click Nex t t o pr oceed. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft e f ore sm They e able fin dchar an sw t heir in quest erwaarnam for all t hebusinesses. account . You arearlim it ed tt oo 31 actererss,t oinclud g sp ions aces, qu ick lyforand v isu ally w it h t his user f riendly m et hod of t r aining . Each t ask includes a scr eenyou r accou nt nam e. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I n dicat e w het her t his accoun t is t o be a su baccount of anot her account . I f t his is a subaccount , ent er t he n am e of t he p arent accou nt . I f y ou plan t o u se QuickBook s f or or ganizing y our t ax in for m at ion, assign a t ax line t o t his account . Click Nex t t o add t he new accou nt t o y our Char t of Account s. Cont inu e answ er ing Yes w hen ask ed wh et her y ou w an t t o add anot h er ex pense accou nt unt il all you r exp en se accoun t s hav e been en t er ed.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Add ing Accou nt s " on p age 52 for in for m at ion on changing accoun t infor m at ion af t er y ou h ave com plet ed t h e EasySt ep I n t erv iew .

Setting Up Items I t em s ar e t he t hin gs y our com pan y sells. They include ser vices you p rov ide, pr odu ct s y ou m anuf act ur e or p ur ch ase for r esale, an d ot h er ch ar ges su ch as sh ip ping and sales t ax. Any t hin g y ou list on an in voice is considered an it em . Ju st as w it h t he in com e an d ex pense • Table Content st o en t er you r it ems dur ing t he EasySt ep I nt er view pr ocess or en t er accou nt s, y ou canofchoose • ems aft er t Ihndex it e int erv iew is com plet ed . Any it em s ent ered in t he int er v iew can be edit ed lat er Show Q uick s®e 2chang 004 if youMe n eed t oBook m ak es. Th e t y pes of it em s y ou ar e asked t o ent er d ur ing t he int er v iew include By Gail Perser r y vice it em s, noninv ent or y par t it em s, ot h er ch arg e it em s, an d in vent or y p art it ems. The st eps here show how t o ent er inv ent or y par t it em s, w hich are t he it em s y our com pany k eeps on h and in in vent or y . The set up p rocess is sim ilar for t he ot h er t yp es of it em s. Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Set Up Inventory Part Items Pages: 32 0 Ent er a nam e for t he inv ent or y par t it em you w ant t o set up. This is t he nam e you use w hen descr ibing t h is it em in y our in vent or y . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g erwaarsales ion f or t hisThey in vent y it em This is sw t heernam t h at quest ap pears accou nt ingEnt soft e f or descript sm all businesses. aror e able t o. fin d an s t o et heir ionson an inv oice w h en som eon e pur chases t his it em . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and ple. pr ice for t his it em . This is t h e pr ice at w hich t he it em is n orm ally sold er asim sales t o a cust om er . I n dicat e w het her t his it em is sub ject t o sales t ax .

Did You Know?

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En t e ri n g a sal es p ri ce is o p t io n a l. I f t his pr ice v aries fr om on e cust om er t o t he n ex t , y ou m ight w ant t o leave t he sales pr ice field blan k and ent er t h e corr ect p rice on t hes cust om er in voice each t im e y ou sell t his it em . Table of Content

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y Pub lish er: Que See Also Pub Dat e: February 19, 200 4 30 78 -2 ing and Paying Sales Tax ," on page 1 17, for inf orm at ion on See ChI SBN: apt er0- 78 6 , 97" Collect Pages: 32 0 how sales t ax is applied t o inv ent or y it em s an d wh ich cust om er s ar e af fect ed by t his char ge.

I n dicat e t he incom e account y our com pany u ses t o r ef lect t he r evenu e fr om t he ofickBook t his invsent or ys it em.er s lear n v isually how t o per for m t ask s using t he leadin g Show sale Me Qu h elp r ead accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it h tipt hision user - f riendly t r aining ask aincludes Ent er ally t h e descr y ou u se wh m enetphod ur chof asin g t h is .itEach em frtom su ppliera. scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e cost you p ay w hen y ou pu rchase t h is it em fr om a su pplier. I f t he cost v aries each t im e y ou pur chase t h e it em , y ou can leav e t he cost ar ea b lan k. I f y ou w ant QuickBook s t o rem ind y ou w h en t o reor der t h is in vent ory it em , ent er t he num ber at w hich y ou w ant t o r eceiv e a r em in der. Ent er t h e num b er of p ieces of t his it em y ou hav e on hand as of t h e st art dat e for y our com pany . Th e v alu e of t his st ar t ing inv ent or y is calcu lat ed aut om at ically.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Under st anding t he Op en ing Balan ce Equ it y Account " on p age 258 f or infor m at ion on how you r Qu ick Book s p rogr am calcu lat es t h is accoun t and h ow y ou can con t rol t he am ount s in t h is account .

Setting Up Customers Your com pan y' s cust om er s ar e t he people an d com pan ies w h o pay y ou for you r good s and ser v ices. I f you k eep t r ack of w ho you r cu st omer s ar e and w hat t hey p ur ch ase fr om y ou, y ou should ent er y our cust om er inf orm at ion in y our Quick Book s f ile. I f cust om ers are an ony m ous • you r bu siness Table or of Content s e no reason t o k eep t r ack of indiv idual cu st om er s, you can en t er a in y ou hav • I ndex n am e, su ch as " Cash Cu st omer " or " Mail Or der Cust om er , " an d cr edit all gener ic cust omer Show Me uick tBook 0 0st 4 omer . I f y ou sell it ems on cr edit an d k eep t r ack of accou nt s sales t o Qt his yp e s® of 2cu rByeceivab Gail Per rle y in y our business, y ou m ust ent er t he balan ces ow ed t o y ou by y our cust om ers on y our st ar t d at e. Pub lish er: Que Pub Dat e: February 19, 200 4

Set Up a0-Customer I SBN: 78 97- 30 78 -2 Pages: 32 0

Ent er t h e nam e of a cu st om er . Cust om er list s in QuickBook s ar e sort ed alphab et ically by t he f ir st let t er of t h e nam e y ou ent er . Ent er t h e sam ount if an t hatn t vhis cust om er t ow ed for to m you r com panyt he as of t he gst ar t Show Me Qu ickBook h elp s r, ead ery, s lear isually how o per t ask s using leadin dat e. soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions accou nt ing qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n t r a ck in d iv id u al j o b s f o r ea ch cu st o m er w i t h Q u ick Bo o k s P ro . The Pr o v ersion of t h is pr ogram has m any f eat ur es for t rack in g job s, pr epar ing est im at es, and par t ial inv oicing befor e a j ob is com plet e.

Setting Up Vendors Vendor s ar e p eop le and comp anies fr om w hom you m ak e pur chases. Your com pany ' s vend or s include you r sou r ces f or supp lies, pr ofession al ser v ices, and inv ent or y it em s, as w ell as you r landlor d and t he com pan ies t hat pr ovide you r ut ilit ies. Each v endor sh ould be ent er ed •indiv idually . Table s St ep I nt er v iew y ou should ent er each v endor t o w hom you ow e Du rinofgContent t he Easy •m oney as of I y ndex our com pan y' s st ar t dat e. You can ent er ot her v endor s as w ell, or y ou can w ait Show 0 4u re w h en y ou do b usiness wit h t h em . t o en tMe er Qt uick hemBook in ts® he2f0ut By Gail Per r y lish er: SetPubUp aQue Vendor Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Ent er t h e nam e of t he vend or. Ven dor list s in QuickBook s ar e sor t ed alph abet ically by t he f ir st let t er of t h e nam e y ou ent er .

Pages: 32 0

Ent er t h e am ount , if an y, t hat you ow e t h is vend or as of y our com pan y' s st ar t dat e. Th is am ount is added t o you r comp any 's Account s Payab le accoun t . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Add ing Vendor s" on p age 57 for in for m at ion on how t o add or edit vend or infor m at ion af t er y ou'v e f in ished t he Easy St ep I nt er view . QuickBook s enables y ou t o keep t rack of m uch m ore t han ju st a v endor nam e and am ount ow ed. You can r ecor d addr ess and phon e in for m at ion , an em ail add ress, a cr ed it lim it , and m u ch m or e.

Chapter 2. Setting Up and Using Payroll Features • ha t You' llTable W D o of Content s •

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SetQPay r oll and Show Me uick Book s® 2 0Em 0 4 ploy ee

Pr ef er ences

By Gail Per r y

Set Up Em ploy ees

PubSet lish er: UpQue Em ploy ee

Pay r oll I nf orm at ion

Pub Dat e: February 19, 200 4

Set Up0-Em ploy ee-2Pay r oll Tax es I SBN: 78 9730 78 Pages: 32 0

Set Up Sick an d Vacat ion Benefit s Set Up Payr oll Dedu ct ion s En t er Year - t o- D at e Pay roll Am ou nt s Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g e Paychecks accouPr ntep ingarsoft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenCr eatveisual Em ploy er Pay roll Rep t s cise t ext descr ipt ion t h at m ak es perf or min g ev er y day by - screen accom panied by aorcon t ask s quick and sim ple. Pay Pay r oll Taxes w it h Form 941 Pay Federal Un em ploy m en t Tax es w it h For m 94 0 I ssu e W- 2 For m s I ssu e W- 3 For m s Dist ingu ish Bet w een Em ploy ees an d I n dependent Cont ract or s Set Tax 1 099 Pr efer en ces I ssu e 109 9 For m s Ou t sou rce Pay r oll

Introduction As an emp loyer , it is y our job t o keep t rack of and p ay salar ies and w ages t o you r emp loy ees and subcon t ract or s. Alt hou gh pay ing pay roll and con t r act or fees can b e t ime- consum ing and t edious w h en don e on paper an d w it h a calculat or , y ou' ll find t h at w it h Qu ick Books t he •pr ocess is q uick Tableand of Content s t he record k eep in g is ex cellent . •

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Show uick 2 0uce 0 4 all t h e feder al pay r oll t ax f orm s y ou need, r ight in QuickBook s, You' llMe beQab leBook t o ps® rod includin By Gail Pergr y

PubForm lish er: Que 9 41—

Em ployer 's Quar t erly Feder al Tax Ret ur n

Pub Dat e: February 19, 200 4

Form 94 —30 Em ployer 's Annu al Fed er al Unem ploy ment ( FUTA) Tax Ret ur n I SBN: 07809778 -2 Pages: 32 0

Form W - 2 — W age and Tax St at em ent Form W - 3 — Tr an sm it t al of W age and Tax St at em ent s Form 1 0 9 9 — I n for m at ion Ret u r ns Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g 1 0 9w6ar —eAn Sum m ary and They Tran sm al of tU. I nfan orsw mat u rnquest s accouForm nt ing soft f ornual sm all businesses. ar it e table o S. fin d erion s t oRet t heir ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenI n -addit ion,v isual QuickBook p rov ides abilit o set u p ipt p ayr edm uct f or or 40min 1( kg) ev p lan by screen accomspanied by tahe con cisey t text descr ionollt hdat akions es perf er ys,day insur and ance,sim emple. p loy ee r eim bu rsem en t s, flexib le sp en ding plans, an d d ozen s of ot her thealt ask shquick dedu ct ion s. Finally, y ou can p r oduce pay r oll r ep or t s t hat sum m arize all y our em p loy ee pay r oll act iv it y and com pany p ayr oll ex penses and liab ilit ies.

Setting Payroll and Employee Preferences I f you u se QuickBook s t o pr oduce y our p ayr oll, y ou can m ak e sev eral set t ing s befor e u sin g t he pay roll feat ur es, t he m ost ob vious of wh ich is t u rn ing on y our access t o t h e pay r oll feat u res. On t h is pr ef er ences scr een y ou can also ind icat e pr in t ing opt ions and r ep ort in g •opt ion s, andTable Content you of can cr eatse som e defau lt set t ings f or y our em ploy ees. •

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Show Me Q uick Book s® 2 0 0 4

Set Up Payroll Preferences By Gail Per r y

Pub lish er: Que

Pr 19, ef erences Pub Dat e:Select February 200 4

fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e Pay roll & Em ploy ees icon.

Click t h e Com pan y Pr ef er ences t ab. Show Me Qu Click ickBook t h e Full s h elp Pays rroll eadopt er ion s lear if nyou v isually w ill use how Qutick o per Book forsmt ot ask issue s using y our tphe aychecks. leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenYou can select t o sor t you r emp loyee list ( av ailable fr om t he List s m enu) by f irst by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day nam e or last nam e. t ask s quick and sim ple. You can select t o hide t h e pay r at e f or y our em ploy ees in t he Select Em ploy ees To Pay w ind ow. Depending on w ho w ill see y our Quick Book s file, t h is opt ion mig ht hav e app eal. Check here if y ou w ant t o h ave QuickBook s car ry f or w ard inf or mat ion f rom pr ior pay check s r elat ing t o am oun t s based on q uant it ies. Check t his box if y ou w ant t o h ave t he opt ion of pr int in g separ at e pag es for each emp loyee w hen y ou choose t o display y our em ploy ee list . Check t his box if y ou w ant em ploy ee Social Secur it y n um bers t o ap pear in r epor t header s. I f y ou need t o k eep t his in for m at ion conf ident ial, leave t he box unchecked. Check t his box if y ou need t o r ep ort pay r oll t ax es by cust om er job or t y pe of ser v ice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? You ca n ca rr y forw a rd e m p loy ee qua nt i t y in form a t ion . Th e qu ant it y car ry for w ar d feat ur e is u sefu l f or sit u at ions in w hich an em ploy ee's pay is b ased on t he nu mb er of hour s w or k ed in each pay p er iod and an em ploy ee t y pically w or k s t he sam e num ber of h our s in each pay p er iod.

Set Up Employee Preferences Set up emp loy ee pr efer en ces if y ou use Quick Books t o calcu lat e you r pay r oll. Wit h t he Payr oll & Emp loyees pr eferences w indow st ill open, click t he Em p loy ee Defau lt s bu t t on t o set u p em ploy ee pr ef er ences. Ent er t h e nam e of t he ear nin gs it em ( such as Salary or Regular Pay ) t hat nor m ally should app ear on each pay ch eck . I f ev er y em ployee ear ns t h e same amou nt , ent er an am oun t h er e. Ot h er w ise, leav e t his f ield blan k becau se you w ill f ill in t h e am ount on each indiv idual pay ch eck . Check t his box if y ou use inf orm at ion f rom t he Qu ick Book s Timer or t ime sh eet s t o calcu lat e pay ch eck s. Ent er it em s t hat appear on all or most pay ch eck s, such as deduct ions f or healt h insur ance. Ent er am oun t s her e only if t he deduct ion amou nt s ar e t h e same for each em ploy ee or m ost em ploy ees. Ot h er w ise, leav e t he amou nt field b lan k and ent er am ount s on

indiv idual pay check s. Click OK. Click OK on t he m ain pr efer en ces w indow . •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Employees For each em ployee in y our or gan izat ion , cer t ain pieces of inf or m at ion m ust be ent er ed . To pr ocess p aycheck s and pr epar e t ax docum ent s for y our em ploy ees, y ou need t o r ecor d t he corr ect n ame, ad dr ess, and Social Secu r it y num ber of each em ploy ee. I n add it ion , •Qu ick Books gives Table ofy ou Content s an oppor t un it y t o keep t r ack of per sonal em ploy ee in for m at ion such as •t elep hone anI ndex d fax n um bers, an em ail addr ess, and t he d at e of hir e. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Enter Employee Personal Information Pub lish er: Que Pub Dat e: February 19, 200 4

Select Em ploy ee List f r om t he List s menu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Pr ess Ct r l+ N t o open t he New Em p loy ee w indow . Make su re t he Per son al t ab is select ed . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f orp sm They ar e able t o fin d an sw er s t o t heir quest ions erwt ar h eeem loy all ee' sbusinesses. t it le. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er t h e em p loy ee' s f ir st nam e. t ask s quick and sim ple. Ent er t h e em p loy ee' s m iddle in it ial. Ent er t h e em p loy ee' s last n ame. Ent er t h e w ay in w h ich t he em ploy ee' s nam e shou ld ap pear on pay ch eck s. Ent er t h e em p loy ee' s Social Secu rit y num ber . Ent er t h e em p loy ee' s gend er . Ent er t h e em p loy ee' s dat e of bir t h.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Enter Employee Address Information Click t h e Add ress And Con t act t ab in t he New Em p loy ee w indow . Ent er t h e em p loy ee' s st r eet addr ess. Ent er t h e em p loy ee' s cit y . Ent er t h e em p loy ee' s st at e. Ent er t h e em p loy ee' s ZI P Code. Ent er t h e em p loy ee' s t elep hone num ber . Ent er any ot her cont act in for m at ion y ou hav e f or t his em ploy ee. Click t h e Add it ion al I nf o t ab. Ent er an emp loyee nu m ber, if ap plicab le. Ent er ot h er in for m at ion f or t h is em ploy ee.

Click OK. Click Leav e As I s if y ou are not y et r eady t o set up pay r oll inf orm at ion. Ot her w ise, click Set Up Now an d cont in ue t o t he n ex t t ask .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Employee Payroll Information Aft er y ou' v e ent ered t he sp ecific p er sonal in for m at ion ab out an em ploy ee, it ' s t im e t o en t er t he pay roll in for m at ion f or t h e em p loy ee. Her e y ou' ll ent er t he amou nt of salar y or h our ly w age t h e emp loyee ear ns as w ell as an y deduct ions, ot h er t han t ax es, t hat y ou w ill w it hhold •fr om t he em Table of Content ployee's pay chs eck . •

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Show Me Q uick Book s® 2 0 0 4

Set Up Employee Payroll Information By Gail Per r y

Pub lish er: Que

y ou clicked Pub Dat e:I f February 19, 200Set 4

Up Now in t he pr ev iou s t ask, you can sk ip t o st ep 6. I f y ou closed tIhe New Em ploy ee w ind ow af t er t he p rev iou s t ask , select Em ploy ee List f r om t he List s SBN: 0- 78 97- 30 78 -2 m en u.

Pages: 32 0

Click t h e nam e of t h e em p loy ee for w hom y ou wan t t o set up pay r oll inf orm at ion . Pr ess Ct r l+ E t o edit t he em ployee inf or m at ion . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isut ally it h dt his f riendly m et hod t r aining Click h e drwopow nuser ar r -ow t o display t h e of Tabs list . . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Select Pay roll And Com pensat ion I n fo. Ent er t h e annu al salary or hour ly r at e t h is em ploy ee r eceives. I n dicat e t he p ay per iod u sed by y our com pan y. Ent er any deduct ions t hat are r egu lar ly t ak en f r om t his em ploy ee' s pay . Cont inu e t o t he nex t t ask t o ent er pay r oll t ax inf or mat ion f or t his em ploy ee.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Employee Payroll Taxes Aft er y ou' v e set up t he basic personal and pay r oll infor m at ion for an em ploy ee, y ou need t o ent er inf orm at ion abou t p ayr oll t ax es. Your em ploy ees w ill each f ill out a W- 4 f orm ( Em p loy ee' s Wit h holding Allowan ce Cert if icat e) pr ov id ing in for m at ion about m arit al st at us, •depend en t s, Table Content s and of m ore. •

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Show Me Q uick Book s® 2 0 0 4

Set Up Federal Payroll Tax Information By Gail Per r y

Pub lish er: Que

t h e Edit ee Pub Dat e:I f February 19,Em 200ploy 4

or New Em ploy ee w in dow is st ill op en on y our screen, y ou can skip t o st ep 7. Ot her w ise, select Emp loyee List fr om t h e List s m en u. I SBN: 0- 78 97- 30 78 -2

Pages: 32 0

Click t h e nam e of t h e em p loy ee for w hom y ou wan t t o set up pay r oll t ax inf orm at ion. Pr ess Ct r l+ E t o edit t he em ployee inf or m at ion . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isut ally it h dt his f riendly m et hod t r aining Click h e drwopow nuser ar r -ow t o display t h e of Tabs list . . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Select Pay roll And Com pensat ion I n fo. Click t h e Tax es b ut t on . Make su re t he Fed er al t ab is select ed. Ent er t h e Filing St at u s for t his emp loyee, based on W- 4 inf or mat ion . Ent er t h e num b er of allow ances t he em ploy ee is claim ing, based on W- 4 inf orm at ion. I n dicat e any ex t ra w it hhold in g t he em ployee h as r eq uest ed on t he W- 4 f or m. Check all feder al w it hh old ing opt ions t hat ap ply t o t his em ploy ee.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? You ca n g et a copy of t he W - 4 f orm on t he I nt e rne t . Th e I nt er nal Rev enue Serv ice m akes t h e W- 4 for m av ailable for pr int ing . Go t o ht t p: / / w w w . ir s. gov / pub / irs- p df/ fw 4.pd f f or a cop y of t he cur r ent year For m W- 4, Em ploy ee' s Wit hh olding Allowan ce Cert if icat e. Keep in m ind t hat t he I RS doesn' t m ake for m s for t he n ex t y ear av ailab le online u nt il t h e for m s ar e act ually av ailab le for d ist r ibu t ion.

Set Up State and Local Payroll Tax Information Click t h e St at e t ab . Ent er t h e st at e in wh ich t h e em ploy ee w ork s. Ent er t h e st at e for wh ich y ou w ill wit h hold t axes. Ty pically , t h e emp loyee f ills ou t a for m sim ilar t o t he feder al W- 4 f orm for t he st at e in w hich h e w or ks. Ent er t h e num b er of allow ances t he em ploy ee is claim ing, based on inf orm at ion supp lied by t h e emp loyee. Ent er any addit ional requ ired st at e inf orm at ion for t his em ployee. I f t h e em p loy ee is subj ect t o local t ax es, click t h e Ot her t ab an d f ill out any r eq uir ed inf or mat ion . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Ot h er t a x in fo rm a t io n m ig h t b e re q u ire d . I f Quick Book s is aw ar e of an y st at e or local t ax issues per t ain ing t o t he st at e in wh ich t his em p loy ee w ork s, y ou m ight see a r em inder w indow t hat t ells y ou h ow t o en t er ot her r eq uired in for m at ion .

Setting Up Sick and Vacation Benefits Qu ick Books en ables you t o t r ack allow able sick t im e and v acat ion t im e for you r emp loyees. You can k eep t r ack of t he am ou nt of t im e t o w hich each em p loy ee is ent it led, t h e am ount of t im e each em ployee act ually u ses, and t h e ex pir at ion or carr y ov er of t hat t im e. •

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Show Me Q uick Book s® 2 0 0 4

Set Up Sick and Vacation Benefits By Gail Per r y

Pub lish er:Follow Que

st eps 1 –5 of t he p rev ious t ask .

Pub Dat e: February 19, 200 4 I SBN:Click 0- 78 97-2 / Vacat ion t h30 e 78 Sick

but t on.

Pages: 32 0

Ent er t h e num b er of h our s of sick t im e av ailable t o t his em ployee as of t he beginn ing of t he cur r ent y ear . Show Me Qu EntickBook er t h e num s h elp b er s rof ead h our er s slear of sick n v isually t im e t how h e emp t o per loyee for m hast ask used s using so f art he t his leadin yearg. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er t h e m et h od y our com p any uses for accr uing sick t ime—is it an an nual by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day accr u al, a per p aycheck accr ual, or a p er pay hou r accr ual? t ask s quick and sim ple. Based on y our ch oice in t h e pr ev ious st ep, en t er t he am oun t of sick t ime accr ued for each accr ual per iod . Ent er t h e m axim um n um ber of hou r s of sick t im e t hat can be m ade av ailable t o t his emp loyee. Check t his box if t he sick t im e accr ual is t o be r eset t o zer o at t he beginning of each y ear.

Ent er t h e num b er of v acat ion hour s av ailable t o t his emp loyee at t he b eg in ning of t he cu rr ent year . Ent er t h e num b er of v acat ion hour s t h is em ploy ee has u sed so f ar t his y ear.

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Ent er t h e m et h od y our com p any uses for accr uing v acat ion t im e. Table of Content s I ndex

Show Me Q uick Based Bookon s® y 20 our 04

accr By Gail Per r y u ed

ch oice in t h e pr ev ious st ep, en t er t he am oun t of v acat ion t im e for each accr ual per iod .

Pub lish er:Ent Que er

t h e m axim um n um ber of v acat ion h our s y our com pany allow s an emp loyee t o

Pubaccr Dat e:u e. February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages:Check 32 0

t his box if t he v acat ion t im e accru al is t o be r eset t o zer o at t he b eg in ning of

each y ear. Click OK. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Entering Year-to-Date Payroll Amounts Becau se gov er nm ent agencies ex pect y ou t o p repar e an nual t ax r ep ort s t hat inclu de d at a f or t he en t ire y ear , y ou m igh t n eed t o ent er y ear- t o- dat e am oun t s f or y our pay r oll r ecor ds. Th is app lies t o you on ly if y ou st art ed using Qu ick Book s at som e t im e aft er t he st ar t of t h e •calen dar y ear Table Content . Byofen t er ings y our y ear - t o- dat e am ou nt s, y ou ensur e t hat y our year - end t ax •for m s, includin I ndex g y our em ploy ees' W- 2 Wage & Tax Repor t s, w ill be accur at e. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Enter Employee Year-to-Date Payroll Amounts Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pay roll Ser v ices f rom t he Emp loy ees m en u; t hen select Set Up Pay r oll.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click Set Up Year- To- Dat e Am ount s. I f t h at op t ion is n ot av ailable, y ou m igh t h ave t o perf or m ot her p ayr oll st eps. Depend in g on t y pe of ser vice y ou select , t hese st eps dif fer . Ret ur n t o t his t ask w hen you hav e ent er ed all t he pay r oll inf orm at ion necessary t o mak e t h e Set Up Year - To- Dat e Amou nt s op t ion av ailable. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w f orUp smYTD all businesses. t har e eSet Am oun t s buThey t t on.ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickRead and tsim ple. m at ion pr esent ed and t hen click t h e Nex t but t on w h en y ou are r eady h e infor t o pr oceed.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Ent er t h e dat e on w hich you r y ear - t o- d at e am ount s sh ould aff ect you r liabilit y and exp en se accoun t s. I f y ou hav e up dat ed you r accou nt s f or pay r oll exp en ses w it h jou rn al ent r ies or hav e ent er ed up - t o- dat e opening balances for t hese accoun t s, ent er t he cur r en t dat e. I f y ou plan t o g o back an d ent er p aych eck s t hat hav e alr ead y been issu ed , ent er t he dat e f or w hich y ou w ill st art ent er in g p aych eck s. Ent er t h e dat e on w hich t he am oun t s y ou en t er sh ould aff ect you r bank accoun t . See t he d escr ip t ion in t h e pr evious st ep. Click Nex t . Ent er t h e dat e on w hich you p lan t o st art using Qu ick Books t o r egular ly issue pay check s. Click Nex t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Click t h e nam e of an emp loyee f or w hom y ou w ill en t er year - t o- dat e infor m at ion. Click t h e En t er Sum mar y b ut t on . Ent er t h e dat es t h at encom pass t he y ear - t o- dat e p ayr oll in for m at ion y ou w ill en t er for t his em ploy ee. Ent er t h e t ot al salar y or w ages y ou hav e paid t his em ploy ee f or t h e dat es specif ied . Ent er all t ax es and w it hh old ings t hat ap ply t o t his em ploy ee f or t h e dat es specif ied . Click OK. Rep eat st eps 10 –14 f or each em ployee. W hen all t he y ear- t o- dat e em ployee inf or m at ion h as been ent er ed, click t he Next bu t t on.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Enter Payroll Tax Payments Made This Year Click Creat e Pay m en t . Ent er t h e dat e on w hich you m ade a t ax p aym ent . You w ill ent er each t ax pay ment indiv idually . Ent er t h e en ding dat e for t h e pay p er iod for wh ich y ou are mak ing ent r ies. Ent er t h e am ount s of t axes y ou paid wit h t h is pay m en t . Click Nex t Pay m en t t o ent er anot h er t ax pay m en t . Click D one w hen all t he p aym ent s t o d at e hav e been ent er ed. Select how you w ant Quick Books t o af fect y our com pan y accoun t s w it h t his ent r y . I f y our cash b alance is already cor r ect ly ent er ed in Qu ick Book s, you need t o af fect only y our liabilit y accou nt s w it h t h is in for m at ion.

Click OK. Click Finish t o close t he Set Up YTD Am ou nt s w ind ow.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Payroll Deductions Em ploy ers deduct a v ariet y of am oun t s fr om em ploy ee pay . I n addit ion t o p ayr oll t ax es, t her e can be dedu ct ion s for con t r ib ut ions t o a disab ilit y plan, h ealt h insur ance p lan , 40 1( k ) plan, fu ndr aisin g or g anizat ion su ch as Unit ed Way, caf et er ia b en ef it p lan, and m or e. The •pr ocess f or set Table of up Content t ing eachs of t hese it ems is sim ilar. For t his ex amp le, w e' ll look at t h e •pr oced ur e f or I ndex set t in g u p a pay r oll dedu ct ion for con t r ib ut ions t o a 401 ( k) plan. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Up Payroll Deductions Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pay roll I t em List fr om t he List s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Pay roll I t em b ut t on and select New , or p ress Ct r l+ N. Select Easy Set up . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w ar et .f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Nex qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Click t h e Con t in ue b ut t on at t he bot t om of t he win dow u nt il t h e list cont aining

40 1( k ) ap pears. Check t he b ox next t o 401 ( k) . Not e: You can check ot her p ayr oll dedu ct ion it em s at t his t im e as well. Click Creat e. •

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I ndex Click Cont inu e.

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Click Finish.

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing Paychecks You en t ered emp loy ee inf orm at ion, salar y an d w ag e infor m at ion, t ax infor m at ion, sick and v acat ion pay ru les, an d special dedu ct ion s. You'v e set u p all t he inf or mat ion necessar y for pr odu cin g p aycheck s. Now you 'r e r eady t o pr oduce som e act ual pay ch eck s! •

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Show Me Q uick Book s® 2 0 0 4

Prepare Paychecks By Gail Per r y

Pub lish er:Select Que

Pay Em p loy ees fr om t h e Em ploy ees m enu.

Pub Dat e: February 19, 200 4 I SBN:Ent 0- 78 -2 er97-t h30e78 cash

accou nt on w h ich t he pay ch eck s ar e t o b e dr aw n.

Pages: 32 0

I n dicat e w het her check s ar e t o be eit her pr int ed , or han dw r it t en or d irect deposit ed. Show Me Qu EntickBook er t h e dat s h elp e on s rwead hich er st he lear checks n v isually w ill be howissu t o ed per . for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er t h e en ding dat e for t h is pay p er iod. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click t o check each em p loy ee w ho will b e paid. Select t his op t ion if y ou need t o pr eview checks and possib ly en t er addit ional inf orm at ion such as num ber of h our s w or ked or am ount of dedu ct ion s. Select t his op t ion if y ou' r e cer t ain t he inf or mat ion f or each check is corr ect . Click t h e Cr eat e bu t t on. I f y ou ch ose t o pr ev iew t he check s, each check app ear s f or y our ap pr oval. On t he ind iv idu al check su mm ar ies, m ak e any necessar y chan ges. You can m ake ent r ies or chang es on ly in w h it e areas. Click Creat e w h en y ou' ve f inished ent er ing chang es.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Check off each em ploy ee w h o is t o r eceiv e a pay ch eck . You can u se t he Mar k All bu t t on t o sav e t im e. I f y ou' re ready t o pr int pay check s n ow , click t h e Prin t Pay check s b ut t on. I f y ou plan t o p rint checks lat er , click t h e To Be Print ed opt ion ; t h en click t he Leav e bu t t on. Lat er, w hen y ou' r e r ead y t o p rin t checks, select Print Form s f r om t he File m enu and select Pay check s. I n t he w in dow t h at ap pears, click Select All or ch eck of f each pay check y ou w ant t o pr int . Click t h e OK but t on .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating Employer Payroll Reports Pay roll repor t s ar e av ailable in QuickBook s t o m eet a v ar iet y of n eeds. You can generat e a pay r oll r ep ort on each em ployee, creat e a sum m ary of y our pay roll deduct ions, sum m ar iz e y our ent ir e pay r oll, show y ear- t o- dat e t ax liab ilit ies, and m ore. Her e w e' ll cr eat e a pay r oll •sum m ary repor Table of Content s t o- dat e p ayr oll t ax r epor t . t and a y ear•

I ndex

Show Me Q uick Book s® 2 0 0 4

View a Payroll Summary Report By Gail Per r y

Pub lish er: Que

Em19, ploy Pub Dat e:Select February 200ee 4

List f r om t he Em ployees m en u.

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e Repor t s b ut t on; t hen select Repor t s On All Em ploy ees, Pay roll, Pay r oll Sum m ar y. Select t he ran ge of dat es y ou w ant t o cov er in y our r epor t .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI fsoft w ar e fy, or click sm allt he businesses. fin dr epor an sw n ecessar Refr esh buThey t t on ar t o eu able pdat et ot he t .er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day I f n ecessar y, use t he bot t om scr ollb ar t o v iew pay r oll inf orm at ion for all you r t ask s quick and sim ple. emp loyees.

View Year-to-Date Payroll Liabilities Select Pay roll I t em List fr om t he List s m enu. • •

Tablet hofe Content Click Repor tss b ut t on; t hen select Repor t s On All Payr oll I t em s, Payr oll Liab ilit y Balances. I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y Ver ify

t h e dat es y ou w ant t he r epor t t o cover .

Pub lish er: Que

D ouble- click an y am ount for an ot her r epor t show ing t h e det ail t hat m ak es u p t hat am ount .

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Paying Payroll Taxes with Form 941 Form 941 is a quar t er ly pay roll t ax for m on w hich you r epor t f ed er al in com e t ax w it hheld, as w ell as Social Secur it y an d Med icar e t ax . Because t hese t ax es ar e b ased on t he t ot al w ages y ou p aid y our em ploy ees, an d b ecau se all t his inf orm at ion is alr ead y available if y ou use •Qu ick Books for Table of Content s y our p ayr oll, t h e creat ion of t his f orm is easy . p rocessing •

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Show Me Q uick Book s® 2 0 0 4

Pay Payroll Taxes with Form 941 By Gail Per r y

Pub lish er: Que

Pr 19, ocess Pub Dat e:Select February 200 4Pay roll

For m s f rom t he Emp loy ees m en u.

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

Form 941 and Schedu le B.

Click OK. Show Me Qu VerickBook ify t h ats t hhe elpstsatr ead e inerwshich learynou v isually m ake how y our t toaxper deposit for m tsask is scor using rect . t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenVer ify t h at t he dat e of t he pay r oll qu art er is cor r ect . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click Nex t . Chances ar e good t hat t h ese opt ion s w on' t ap ply t o y ou, but check t he box and ent er t he dat e of y our last t ax r et u r n if y ou no lon ger plan t o p ay pay r oll t ax es. Check t he b ox if you ar e a seasonal em ployer . Click Nex t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Ent er t h e num b er of em ploy ees on y our p ayr oll on Mar ch 12 of t he cur r en t y ear. I t doesn' t m at t er in w hich q uar t er you 'r e f ilin g t h is t ax r et ur n; t he Mar ch 12 dat e is t he sam e on ev ery For m 94 1. Click Nex t . On t he nex t scr eens, v erif y t hat t he num ber s calcu lat ed by QuickBook s ar e corr ect . Click t he Yes b ut t on on any screen t o m ak e adj ust m en t s t o t he calcu lat ed am oun t s. Click Nex t t o p roceed t o each screen. On t he screen f or lines 15 an d 1 6, check t he ap pr opr iat e box t o ind icat e h ow y ou w ant an over pay m en t t r eat ed . Check t he ap pr opr iat e box t o show h ow fr equ en t ly you r comp any m ak es pay roll t ax deposit s. Click Nex t . Click t h e opt ion t o pr ev iew Form 941 bef ore p r in t ing.

W hen sat isfied, click t he Pr int but t on t o pr int t he for m .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Paying Federal Unemployment Compensation Taxes with Form 940 Thr oug hout t he year , y ou m igh t b e r eq uired t o mak e d ep osit s of f ederal unem ploy ment •com pensat ion Table Content t axof . Once a sy ear y ou ar e r equir ed t o f ile a feder al For m 940 r epor t ing y our •ann ual u nemp I ndex loym ent com pensat ion t ax liabilit y . Quick Books can pr epar e t his f or m for you . Show Mee Qt he uickFor Book 4 Qu ick Book s and t hen pr int a copy , r eady t o be signed and m ailed. Pr ep ar ms®94200 0in By Gail Per r y

Pay Unemployment Compensation Taxes with Form 940 PubFederal lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Pr ocess Pay roll For m s f rom t he Emp loy ees m en u.

Pages: 32 0

Click t h e Form 940 opt ion . Click OK. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Ent er tally h e year hich- fyou ar e m pret epar 940 . qu ick ly and v isu w it h ftor hiswuser riendly hoding of Form t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click Nex t . On t he nex t scr een, ch eck box es t o answ er q uest ion s t hat app ly t o y our com pan y; t hen click Next . Ver ify t h at t he calcu lat ion s ar e corr ect on t he n ex t scr een s. Click Yes if y ou need t o adj ust an y calcu lat ion s. Click Nex t ( y ou don 't need t o click No) t o cont inu e. I f t h er e is an ov er p aym ent , in dicat e how y ou w ant t he ov erp aid am oun t t reat ed. Click Nex t . Click t h e opt ion t o pr ev iew t he For m 9 40 befor e pr int in g. W hen sat isfied, click t he Pr int but t on t o pr int t he for m .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing W-2 Forms All em ployer s ar e r eq uir ed t o pr ov id e emp loy ees w it h a Form W- 2, Wag e & Tax Repor t , each Janu ary su mm ar izing t he p r ior year 's w ag es and w it hholding . You can p repar e t he W- 2 Form in QuickBook s an d p rin t f rom Quick Books d irect ly ont o gov er n ment - su pplied W- 2 f or ms. •

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Show Me Q uick Book s® 2 0 0 4

Prepare W-2 Forms By Gail Per r y

Pub lish er:Select Que

Pr ocess Pay roll For m s on t he Em ployees m en u.

Pub Dat e: February 19, 200 4 I SBN:Click 0- 78 97-2 t h30 e 78 Form

W- 2 opt ion.

Pages: 32 0

Click OK. Click a check m ar k t o t he left of each em ployee w ho is t o receiv e a W- 2 for m , or Show click Me Qu h elp r ead s lear n v isually t o per for m t ask s using t he leadin g t hickBook e Mar k sAll bu st t on t oercheck ever yon e' show n ame. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick t h e Rev iew W - 2 b ut t on . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Rev iew each W- 2 f orm , clicking Nex t af t er each r ev iew is comp let ed. D ouble- click an y am ount t hat need s t o be adj ust ed, m ak ing t he ap pr opr iat e adj ust m en t in t he dialog b ox t hat app ear s. Click OK w hen all for m s hav e b een rev iew ed.

Click Pr int W- 2s wh en all W - 2 f or ms hav e been r eview ed . Click OK t o pr oceed wit h Pr int ing ; t h en click Pr int w hen t he Pr int W- 2s dialog b ox app ear s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Issuing W-3 Forms The W - 3 f or m is a su mm ar y pag e t hat show s t he t ot als of salar ies and w it hh old ings f r om all y our W- 2 f orm s. You can pr oduce t h is for m in Quick Books on ly aft er y ou' v e com p let ed you r com pany 's W- 2 for m s. I f y ou ar e su bm it t ing y our W- 2 f orm s t o t he feder al gov ern ment by •m ail, you n eed Table Content s W- 3 as a cover sheet . The W- 3 and accom pan ying W- 2 f orm s ar e t oofinclud ea •subm it t ed t oI ndex t h e Social Secur it y Ad min ist r at ion, wh ich t h en pr ov ides infor m at ion t o t he Show Me QRev uickenue Book s® 2 0vice. 04 I nt er nal Ser By Gail Per r y Pub lisha er:W-3 Que Form Issue Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Pr ocess Pay roll For m s on t he Em ployees m en u.

Pages: 32 0

Select Form W- 2. Click OK. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w ityou h t his user et hod of t red aining t ask a scran eenRem em ber, n eed t o- fhriendly ave alr m eady p repar you .r Each W- 2 for m sincludes t o pr ep are by - screen isual panied con cise accu vr at e W-accom 3 for m . Click by t hea Print W- t3ext optdescr ion . ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK. I n t he Prin t W- 3 s w indow t hat appear s, click t he Prin t bu t t on.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Employees vs. Independent Contractors Par t of t h e pr ocess of set t ing up y our com pany in Qu ick Book s is choosin g how t o pay t h e people w h o w or k for you . Not ev er y one w ho w or ks f or y ou is an em ploy ee. QuickBook s defin es em ploy ees as people w ho you pay for serv ices and fr om w hom you dedu ct t ax es, •sen ding t hat Table of Content s m oney on behalf of t he em ploy ee t o st at e an d f ederal t ax agencies. I n dependent •cont r act or s, Ion ndex t h e ot her h and, are p eop le you h ir e t o do a p art icular j ob and ar e not you r Show Me Q uickYou Bookds® 0 4it hh old t ax es f rom t heir pay ch eck s. emp loyees. on'2t0 w By Gail Per r y

Som et im es det er min in g wh et her someone w h o w or ks for y ou is an em p loy ee or an independ en t cont ract or is d iff icult , so t he I RS has at t em p t ed t o sim plif y t he p rocess of Pub lish er: Que dist ingu ish ing one f rom t he ot h er . Th e I RS h as pu blish ed a list of 2 0 quest ions t o help Pub Dat e: February 19, 200 4 det er min e w het her a w or k er is an em ploy ee or a cont ract or . Ther e's n o set nu m ber of r ig ht or SBN: 0w r ong Iansw er78s 97t h 30 at 78 d -2 et er m ines how t o classify t he w or ker . Gener ally, t he m or e posit ive Pages: 0 e t o t hese quest ions, t he mor e lik ely t h e per son is an em ployee r at her t h an answ ers you32giv an independ en t cont act or :

1 . Do you ( as t he per son p ayin g t h e w or ker ) g iv e t h e w ork er inst r uct ions t h at h e is Show exp Meect Qued ickBook t o ob seyh?elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu2ick andy vour isu com ally w it hy t pr hisovid user riendly m et hod t r aining . ly Does pan e -t fhe w or k er wit h t rofaining ? . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask quick 3 . s Ar e t heand w orsim k erple. ' s ser v ices int eg rat ed int o t he r egular b usiness operat ion of y our com pany ? 4 . I s it a r eq uir em ent t hat t he w or k er , p er sonally, pr ov id e t he ser vices? 5 . I s t he wor k er pr ohibit ed fr om sub con t r act in g t he w or k? 6 . I s t he business relat ionship bet w een y our com pany and t he w or k er an on going one? 7 . Do you set t h e hour s f or t h e w ork er? 8 . I s t he wor k er ex pect ed t o w or k fu ll t im e for y our org anizat ion? 9 . I s t he wor k p er f orm ed on y our com p any 's p rem ises? 1 0 . Do you inst r uct t he w or k er r egar ding t h e or der in w h ich t o perf or m his t ask s? 1 1 . I s t he wor k er ex pect ed t o subm it repor t s ( oral or w r it t en ) t h at sum m ar iz e his w or k pr ogr ess? 1 2 . Does t h e w ork er r eceive p aym ent s at r egular in t er v als, su ch as w eekly or mon t hly ? 1 3 . Does t h e w ork er get reim bur sed f or bu siness and t r av el ex penses? 1 4 . Does y our com pan y su pply t h e t ools and sup plies f or t h is w ork er? 1 5 . Does t h e w ork er hav e lit t le or n o signif icant inv est m ent in t he t ools u sed t o p er f orm t he job ? 1 6 . I s t he com pan y r espon sib le for ab sor bin g an y loss result ing fr om t he w or k per for m ed ? 1 7 . I s t he wor k er pr ohibit ed fr om w or k in g for m or e t han on e com p any or p er son at a t ime? 1 8 . I s t he wor k er pr ohibit ed fr om m ak ing his serv ices av ailable t o t he g en er al p ublic? 1 9 . I s it t he com pany 's responsibilit y if t he w or k er does not per for m t o t he specificat ions of

19 . t he pr oject ? 2 0 . I s t he com pan y r espon sib le if t h e w or ker causes any d amag e?

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting 1099 Preferences You ar e requ ired t o issue 1 099 for m s t o cer t ain con t r act ors an d vend ors. To t r ack 109 9 inf orm at ion for t he cont r act or s y ou p ay, and t o h ave QuickBook s d et er m in e w ho qualifies f or a 1 099 f orm , you m ust t ur n on t h e pr efer en ces f or 10 99s. •

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Set 1099 Preferences By Gail Per r y

Pub lish er:Select Que

Pr ef erences fr om t he Ed it m enu.

Pub Dat e: February 19, 200 4 I SBN:Click 0- 78 97-2 t h30 e 78 Tax

10 99 icon .

Pages: 32 0

Click t h e Com pan y Pr ef er ences t ab. Click Yes t o t ur n on you r access t o t he Qu ick Book s 109 9 f eat ur es. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions QuickBook s has list ed 109 9 p aym ent t hr esh olds based on f ederal regu lat ions. I f qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eeny ou w an t t o chang e any of t h ese am oun t s, do so in t h e w hit e colum ns. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK.

Did You Know? Y o u ca n g iv e 1 0 9 9 s t o co n t ra ct or s u n d e r t h e $ 6 0 0 t h re sh o ld . Alt hough t he I RS r equir es t hat y ou pr ov id e con t r act or s w it h 109 9s if you pay t hem $6 00 or , yofou ar e allow ed t o giv e 109 9s f or less t han $ 600 . I f y ou pr ef er t o • m or e in a year Table Content s issue 1 099 f orm s f or a lesser am oun t , change t he t h reshold t o t he am ou nt at • I ndex w hich y ou w ant t o st ar t issu ing for m s. Don' t , how ev er , m ak e t he t hr esh old h igher . Show Me Q uick Book s® 2 0 0 4 You can f ace penalt ies f rom t he I RS if you f ail t o issue 1 099 f orm s t o cont r act ors By Gail Per r y w ho m ak e at least $ 600 . Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Issuing 1099 Forms You ar e requ ired t o su pply cert ain ind ep en dent con t ract or s an d b usinesses w it h 1 099 f orm s. When y ou set u p you r pr eferences f or 109 9 for m s, you saw t h e t hr esh old s for 109 9 r eq uir em ent s f or v ar iou s t y pes of cont r act ors and ot her s. I f y our com pan y needs t o issue •10 99 for m s, Table t hey ofmContent ust be sm ailed t o recipien t s by Januar y 31 of t h e follow ing y ear . •Qu ick Books pr I ndex int s t h e 109 9 in for m at ion on y our gov er nm ent - sup plied 10 99 for m s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Issue 1099 Forms Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pr int 1 099 s fr om t he Vendor s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er t h e dat es t h at cov er t he per iod f or w hich you w ant t o issue 1 099 f orm s. Click OK. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingVer soft arheich f orv sm all sbusinesses. Theyf or arms. e able t o fin dany an sw er s t os ttheir ifyww en dor should r eceive Uncheck v endor hat dquest on' t ions r equir e qu ick ly10and v isu 99 for mally s. w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Pr ev iew 1 099 f orm s b ef or e pr int ing . Click Close in t he Pr eview w indow w hen y ou' r e fin ish ed . Click h er e t o pr int t he select ed 1099 f or ms. Click Pr int w hen t h e Pr int 1 099 s w indow appear s. Click h er e t o pr int t he 1 096 cover sheet t h at n eeds t o accomp any y our 1 099 f orm s w hen t hey ar e sen t t o t he I RS.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? I ssu e 1 0 9 9 s j u st o n ce a y ea r . I ssue y our com pan y' s 10 99 for m s in Januar y aft er t he y ear en ds, not aft er ev ery j ob is com plet ed . The 1 099 f orm s y ou sen d t o y our v endor s m ust be post m ar k ed by Januar y 31 .

Outsourcing Payroll I f you u se QuickBook s t o pr ocess y our p ayr oll, all t h e pay r oll ex penses and pay r oll t ax liabilit ies ar e alr eady ent er ed in you r comp any 's financial r ecord s. I f , inst ead, y ou hir e an out side ser vice t o pr oduce y our p ayr oll, t h e pay r oll ex pense an d t he liabilit y am ount s mu st •be ent er ed inTable Content s y ourof QuickBook s f ile. •

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Show Me Q uick Book s® 2 0 0 4

Record Payroll Expense and Payroll Liabilities By Gail Per r y

Pub lish er: Que

Mak Gener al Pub Dat e:Select February 19,e200 4

Jour nal Ent ries f rom t he Com p any m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Ent 32 0er

t h e dat e of t h e pay r oll.

Ent er t h e nam e of t he pay roll ex pense account . Show Me Qu EntickBook er as asdebit h elp st he r ead ameroun s lear t ofn tvhisually e gr osshow pay tr oollper ( t ot foralmsalar t askies s using an d wag t he es, leadin b efgor e accou nt being ing soft r edwuced ar e fbor y tsm ax all w itbusinesses. hhold in gs) . They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er one of you r pay r oll t ax liabilit y accou nt s—for ex am ple, ent er Federal Taxes. t ask s quick and sim ple. Ent er as a credit t he am oun t of t ax w it h held f r om t he em ploy ee for t his t y pe of pay r oll t ax . Rep eat st eps 5 and 6 for all you r pay r oll t ax liabilit ies af fect ed b y t his p ayr oll. Ent er t h e cash accou nt t hat w ill be af fect ed by t his pay r oll. Ent er as a credit t he n et am ount of t he pay roll. Click on e of t he sav e opt ion s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 3. Adding or Changing Information After the Interview Is Completed •

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W ha t You' ll D o By Gail Per r y

Set Gener al Pr efer en ces Pub lish er: Que

Set Desk t op View Pr efer en ces

Pub Dat e: February 19, 200 4 I SBN: 78 97- 30 78 -2 Sor t a 0-List Pages: 32 0

Add Accou nt s Use Accoun t Num ber s Add Cu st omer s Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accouAdd nt ingVendor soft w ar s e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen isual inaccom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Add I vt ems t h e List W in dow t ask s quick and sim ple. Add I nf orm at ion On - t he- Fly Cr eat e Sub it em s Hide Ent r ies on List s Delet e Ent r ies on a List Mer ge En t r ies on a List Pr int List s Set Account in g Pr efer en ces

Introduction I n t he f ir st ch apt er, you lear ned h ow t o set up you r comp any u sing t h e Easy St ep I nt er view . The in t er v iew cov er s t he b asic st ar t - u p m echanism s you n eed t o com plet e befor e y ou can u se y our Qu ick Book s pr ogr am . Af t er you get over t h e hu rd le of en t er ing all t h e necessary •inf orm at ion in Table Content s , y ou can u se QuickBook s on a d aily basis in a st yle t h at f it s y our t heofint er v iew •bu sin ess needs, I ndexw it hou t t h e cont r ollin g aspect s of goin g on e scr een at a t im e t h rou gh t he Show Me Q uick Book s® 2 0 0 4 int er view p rocess. By Gail Per r y

That said , y ou mig ht st ill f ind you n eed t o ent er m or e st ar t - up t y pe inf or mat ion int o y our Qu ick Books com pan y file af t er t he in t er v iew is com p let ed. W it h t h e inf orm at ion pr esent ed in Pub lish er: Que t his ch apt er, you 'll lear n t o f amiliar ize you rself wit h t h e Quick Books p r ogr am it self , lear nin g e: February 19, 200 4 all tPub h e Dat w ays you can use t he v ar ious f eat u res of t h e pr ogr am t o cust om iz e you r Quick Books I SBN: 0- 78t 97exp er ience so hat30t78 h e-2pr ogr am pr od uces ex act ly t he r esu lt s y our com pany r equ ir es. Pages: 32 0

You w ill lear n t hat Quick Books u ses list s t o keep t rack of ev er y t hing , including y our ch art of accou nt s; y our com p any 's v endor s an d cust om ers; em p loy ees; job s on wh ich y ou' re wor k ing; dif fer en t opt ion s for t er m s of p aym ent ; pay roll it em s t h at ar e d ed uct ed f rom pay ch eck s; and m or e. An yt hing t hat ' s ent er ed on a f or m is st or ed in a list . I n t his chapt er , y ou' ll lear n how t o add listQu s, chan ge sinfhorm alrsead ing on listts, chang e t the list ent Showt oMe ickBook elp satr ion ead er leary nexv ist isually how o per for m askplacem s usingent t heofleadin g ries, sort list s, rem ov e en t r ies f r om list s, an d com bine list en t ries. When y ou chan ge an it em on a accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions list , t hose chang es car r y t h rou gh t o t h e for m s y ou use in QuickBook s and t h e r ep ort s you qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eencreat e. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting General Preferences When y ou b eg in u sin g Quick Book s, t her e ar e pr oced ur es and opt ions alr eady in place t hat cont r ol t h e w ay y ou ent er in for m at ion an d t he w ay Qu ick Book s per for m s. You can chang e m any of t h ese op t ions so t h at t h e pr ogr am op er at es in a w ay t h at is cond ucive t o y our •com put ing stTable of Content y le and y our scom pany 's requ irem ent s. The g en er al pr ef er ences aff ect t he w ay •t he pr ogr amI ndex w or ks and pr ovid e you w it h an oppor t u nit y t o set t echn ical perf or man ce opt ions, Show s®en 2 0s0w 4 hen y ou pr ess t he En t er k ey , how infor m at ion appear s on y our such Me as Q wuick hat Book happ scrGail een, h ow t he ed it in g f eat ur es w ork . Af t er you 'v e used QuickBook s f or a wh ile, y ou By Perand ry m ight w ant t o r evisit t he gener al pr efer en ces t o m ake you r t im e sp en t in Qu ick Books easier or m or e eff icient . Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Set Personal General Preferences Pages: 32 0 Open t he Pr eferences dialog box b y choosin g Prefer ences fr om t he Edit m en u. Click t h e Gener t he sidehow of t he er ences Show Me Qu ickBook s h elpal s ropt eadion er son lear n vleft isually t o Pref per for m t askdialog s usingb ox. t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu su ally it h My t hisPruser f riendly et select hod ofed t r aining Each Make re wt he efer-en ces t abmis at t h e .t op of ttask he dincludes ialog boxa. scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Check t he f irst box if y ou w an t t h e Ent er k ey t o mov e y ou bet w een fields, t he w ay t he Tab k ey does. I f you leave t he box unchecked, pr essing Ent er t yp ically comp let es a t r ansact ion. I f t h e next box is ch eck ed , y ou' ll hear a " b eep" sound ev er y t im e y ou com plet e a t r ansact ion. Her e's an opt ion t h at ev er y one has an op inion about . I f y ou w ant t o t y pe 1 234 an d hav e it appear as 1 2. 34, ch eck t h is box . I f you w ant 12 34 t o ap pear as 1 ,2 34. 00 , leave t he box un ch eck ed. Check ing t h e War n W hen Edit ing opt ion r esult s in a pop- u p box app ear ing ever y t im e y ou m ak e chang es t o a pr ev iously saved t r ansact ion .

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Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu h elp sDelet r eading er s opt learion n vcauses isually how t oup perwfor t ask using t he leadin ThickBook e War n sWhen a p opar m ning t osappear w henev erg you accou nt e f or all sact businesses. e able t o tfin d anused. sw er s t o t heir quest ions ating t emsoft pt tw o ar d elet e asmt ran ion or anThey it emart hat hasn' b een qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Delet in g Ent r ies on a List " on p age 65 for in for m at ion abou t r em ov ing it em s f r om list s in Qu ick Books.

I f y ou' ve ev er seen a m essage in Qu ick Book s t hat gav e y ou t he opt ion of checking a b ox so t h e m essage w ould not r eap pear, and y ou checked t he box , her e' s y our chance t o see t hose m essages again. Check t he Au t omat ic Recall op t ion if y ou w ant QuickBook s t o r ead y our m ind . As soon as you st ar t t yp in g, Quick Book s fin ds t h e cu st omer or vend or t hat m at ch es you r ent r y and f ills in all r elat ed inf orm at ion . W hen y ou check t he ToolTips op t ion an d t hen p lace y our mou se point er ov er a f ield w her e t he t ex t is t oo long f or t he f ield , Quick Books d isp lays t he ext end ed t ex t . Choose w het her y ou w ant t o hav e t od ay' s dat e used as t he defau lt in new t r ansact ions, or y ou can use t h e last ent er ed dat e as t he default .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n o v e rri d e cu st o m er o r v en d o r in fo rm a t io n e n t e re d b y Qu i ckBo o k s. When y ou b egin a t r ansact ion , such as w rit ing a check , y ou can chan ge t he infor m at ion t h at f ills in aut om at ically right on t he f or m y ou ar e u sing.

Set Company General Preferences W it h Gen er al select ed on t he left side of t he Pr efer en ces dialog box , click t he Com pan y Pr ef er ences t ab at t h e t op of t he b ox. Choose w het her y ou pr ef er t o h ave t ime sh own in decim al or act ual m inu t es for m at . Th is choice is sign ificant if y ou use Qu ick Book s for t rack ing t ime. I n dicat e w het her y ou p r ef er t o h ave y ears sh ow n w it h f our dig it s. Uncheck t he box if you w ant t o display t w o- digit y ear s. I f y ou ch ange vend or or cust om er in for m at ion t hat appear s on you r scr een , Qu ick Books w ill updat e t he r ecord s for t hat cu st om er or v endor w it h t h e new inf orm at ion. Checkin g t his last box pr ev ent s Quick Book s fr om m ak ing t he u pdat e.

I M POR TAN T Sa v e yo u r ch a n g es. Any chan ges you m ak e in t h e QuickBook s pr efer en ces d ialog box are ignor ed by t h e pr ogr am if y ou click t he " X" or pr ess Esc t o close t h e box . Be sur e t o click t h e OK but t on t o save all y our chan ges.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Desktop View Preferences I f you u se QuickBook s on someone else' s com put er , y ou mig ht see a pr ogr am t hat look s dif fer en t f rom you r ow n. Th e r eason is t hat t her e ar e a v ar iet y of way s in w hich you can cust om ize t he ap pearan ce of you r Quick Books p r ogr am. Some people m ight use a d iff er ent •color sch em e, Table ofeContent som mig hts lik e t o use t he n avig at or bar at t h e sid e of t he scr een, and ot her s •pr efer not t oI ndex use t his t ool. You m igh t p ref er t o see a sep ar at e Quick Books w in dow on y our Show Mef or Q uick Book 2 0 0 4 ion t hat is in p rog r ess, w her eas ot her users migh t w an t t o fill t h e scr een each t rs® ansact scrGail eenPerwr it By y h a sing le w in dow . Ch oose t he set t ings you pr efer . I f you u se QuickBook s on a net w or k, each user can h ave separ at e d esk t op set t ing s. For t hat reason, y ou m ight see t hat t herPub e ar e only My Pref er ences available am ong t h e deskt op v iew ch oices, and no Com pan y lish er: Que Pr ef erences fr om w h ich t o ch oose. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Set Desktop View Preferences Select Pr ef erences fr om t he Ed it m enu, and t hen click t he D esk t op View icon on t he left side of t he d ialog box . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions t heally MywPr ences choose het her ou w ant t o see one Qu ick Book qu ick ly andOn v isu it hefer t his usert-ab, f riendly m etwhod of t ryaining . Each t ask includes a scrseenw indow at a t im e or m ult iple w ind ows. Not e t hat if y ou select On e Wind ow, can st ill by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min gyou ev er y day open m ult iple w indow s in Qu ick Book s; t hey j ust lay er inst ead of app ear separ at ely. t ask s quick and sim ple. Check t he Nav igat or b ox if you w ant t he nav ig at or bar t o ap pear on you r scr een .

Choose an opt ion for t he display of y our desk t op. I f y ou select t h e fir st opt ion , ever y t im e y ou op en Qu ick Book s, t he p rog ram w ill rem em b er h ow y our scr een looked t he last t im e you closed t he pr ogr am. Select Sav e Cu rr ent Desk t op and y ou can set up a d esk t op scenar io t o app ear ev ery t im e y ou open t he p rog ram .

Select fr om a v ariet y of color sch em es f or you r deskt op d isp lay . Th e t w o W in dow s Set t ings but t ons open Window s pr ogr am dialog box es t hat giv e y ou f or m at opt ion s for you r comp ut er as a w hole.

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Show Me Q uick Book s® 2 0 0 4

Did You Know?

By Gail Per r y

You ca n cha ng e you r scre en r esolu t ion. I f y ou can 't see all you r Quick Books Pub lishs er:inQue w indow y our scr een, y our scr een r esolut ion m ight need t o be adju st ed . Click Dat lay e: February 4 Desk t op View pr ef erences, and t hen click t h e Set t in gs t hePub Disp but t on19,in200 t he t ab. Ex perim ent w it78h-2chan ging t he set t ing on t he Scr een Ar ea so t h at y ou find a I SBN: 0- 78 97- 30 r esolut ion 32 app Pages: 0 rop r iat e t o y our QuickBook s pr og ram . Th e high er t he n um bers you select , t he sm aller you r scr een it em s w ill app ear , an d m or e it em s w ill fit on y our scr een.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Sorting Lists Som et im es t h e list you see isn 't t he list y ou need . Ther e ar e sev eral w ays t hat you can chang e how you r list is sort ed. I f y ou' v e sor t ed a list an d d ecide t hat t he r esu lt isn't w hat y ou need, y ou can easily ret ur n y our list t o t he w ay it w as or iginally sort ed. I f y our list con t ains •subaccount s,Table Content s you ofcan ch oose t o r et ain t h e subaccount indent at ion s w hen sor t ing . •

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Show Me Q uick Book s® 2 0 0 4

Sort a List By Gail Per r y

Pub lish er: Que

list200 f r4om Pub Dat e:Choose Februarya19,

t he List s m en u an d disp lay t hat list on you r scr een .

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e heading of one of t he colum ns t o sort t h e list by t h at colum n. Not ice t h at an up ar row appear s at t he t op of t h e colu mn , ind icat ing t h e colu mn is sor t ed alphab et ically or n um er ically ( depending on t he t yp e of cont ent ) in ascen ding or der .

Click t h e colu m n ar r ow on ce t o chang e t he direct ion of t he ar r ow and chan ge t o a Show descend Me Qu ickBook elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g ing sors t hor der. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Click v isualt haccom panied by aot con t extn descr ion t that h at colu m akmn es . perf or min g ev er y day e heading of any hercise colum t o soript t by t ask s quick and sim ple.

Click t h e diam ond t hat app ear s t o t he lef t of t h e fir st colum n t o r et ur n t he list t o t he d ef ault sor t ord er . How ev er a list is sor t ed w hen y ou close t h e list , t he sam e sort or der r em ains in p lace t h e nex t t im e y ou v iew t he list .

Did You Know? T h e d ef au lt o rd e r d e p e n d s o n t h e li st yo u a re v ie w in g . For exam ple, t he Ch art of Accou nt s list is sor t ed f ir st by Ty pe, and t h en alphabet ically by Nam e. y ou of use accous nt num ber s ( see " Using Accoun t Nu m b er s , " lat er in t h is • How ev er , if Table Content chapt er ) , t h is list is sor t ed by account num b er . • I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Adding Accounts Du ring t h e Easy St ep I nt er view y ou had t he opt ion of accept ing a st an dar d ch art of accou nt s for you r comp any . Wh et h er you chose t o use t he st an dar d account s or t o st ar t fr om scr at ch , y ou alw ay s hav e t h e opt ion of add in g n ew accou nt s t o y our exist ing list of accou nt s. Th er e •ar e m any r eason Table soft o Content s ad d accoun t s. The st and ar d list p rov ided by Qu ick Book s m ig ht not be •suf ficient . Your I ndex com pan y mig ht hav e gr ow n t o add n ew t yp es of in com e an d y ou need Show s® t hat 2 0 0 4change. You m igh t hav e incur r ed a new ex pense t hat doesn't f it int o accouMe nt sQ uick t o r Book ef lect any t he By GailofPer r y exist ing accou nt cat eg ories. You mig ht not lik e t he nam es of t he account s t hat w ere assigned by Quick Book s or b y a p redecessor . What ev er t he r eason , add ing new accou nt namPub eslish iser: a sim ple p rocess. Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Add Pages: an Account 32 0

Open t he Ch art of Accou nt s w ind ow by ch oosin g Char t of Account s fr om t h e List s m en u, or by pr essing Ct rl+ A. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g ntallbut t on at t he bThey ot t om ofable the w and chsoose Newquest fr omions the accou nt ingClick soft wt hareeAccou f or sm businesses. ar e t oindow fin d an sw er t o t heir dr opd ow n m enu , or pr ess Ct r l+ N. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickI nand ple. t he sim New Accoun t w ind ow, ch oose t he t y pe of accoun t . Cost of Goods Sold has been select ed in t h e fig ur e. I f y ou select a diff er ent accoun t t yp e, y our scr een m ight look dif fer en t . Ent er a uniqu e nam e f or t his account . The n ame you ent er w ill app ear on com pan y fin ancial st at em ent s, so be sur e t he sp elling and capit alizat ion are cor r ect .

I f t h is accoun t is t o app ear on f inancial st at em en t s as a su baccou nt of anot her

accou nt , ch eck t h e Subaccount check box and choose t h e par en t account f rom t he dr op- d ow n list . Ent er an opt ion al descr ipt ion for t his account . The descrip t ion f ield, and, if v isible, t he not e or b ank account fields ar e op t ion al f ields.

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I f Table y ou plan t o u se of Content s QuickBook s t o pr ep ar e infor m at ion for y our com pan y' s incom e t ax r etIur n, ch oose a t ax line f or t h is accoun t . Pick t he line on w h ich inf orm at ion fr om ndex t his accoun t is t o be sum m ar ized on y our t ax r et ur n. Me Q uick Book s® 2 0 0 4

By Gail Per r y

You r new account w indow m ig ht inclu de an Op en in g Balan ce field . I f t her e is a balance Pub lish er: Quein t he accoun t w hen y ou b eg in u sin g QuickBook s, ent er t hat balance in t his field. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using Account Numbers Qu ick Books doesn 't aut om at ically disp lay accou nt n um ber s for you r comp any 's account s, but t he num ber s ar e st ill t her e. I n t h e backg r ound , Quick Books h as assig ned account nu mb er s for all y our st ar t ing accou nt s. You can accep t t h ese n um ber s or chang e t hem . When y ou ad d •accou nt s, y ou Table Content s canofassig n any nu m ber you w ant . Your account nu m bers can be u p t o seven •char act er s long I ndexan d cont ain let t ers and num ber s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Use Account Numbers Pub lish er: Que Pub Dat e: February 19, 200 4

Tu r n on account num b er ing by select ing Edit , Pr eferences, and select ing Accoun t ing I SBN: 0- 78 97- 30 78 -2 in t he Pr efer en ces w ind ow.

Pages: 32 0

Click t h e Com pan y Pr ef er ences t ab, an d t hen ch eck t h e Use Account Num ber s opt ion t o mak e account nu mb er ing av ailable for you r comp any . Show Me Qu ickBook h elpest hr ead s lear n v isually how t o per for m t ask s using t he leadin g Click OK t os sav is cherange. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen View v isualaccount accom panied cise t ext iptopen ion t ht he at m ak es perf or min sg w evinerdow y day nu mb erby s bay con pr essing Ct rdescr l+ A t o Char t of Account . t ask s quick and sim ple. Ad d or change an accoun t nu m ber by click ing t he accoun t n ame and t hen pr essing Ct r l+ E t o edit t he account . Ent er t h e accou nt n um ber . Click OK t o sav e t h e new account num b er .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u r fi n a n cia l st a t e m e n t s ar e o rd e re d in a cco u n t n u m b er o r d e r. When y ou assign accou nt n um ber s, t hose nu m b er s ar e t r eat ed as if t h ey ar e a par t of t he accou nt nam e, and any f in ancial st at em en t s t hat app ear in accou nt nam e or der ar e or dered chr onologically by accoun t nu m ber. Keep t his in m ind w hen select in g accou nt num ber s f or you r accou nt s so t he account s on y our financial st at em ent s w ill be or der ed cor r ect ly.

Adding Customers To u se QuickBook s t o it s f ull adv ant ag e, en t er all y our cust om er nam es and det ails in you r Qu ick Books com pan y file. Som et im es it isn' t feasib le t o ent er all cust om er s. For ex am ple, if y ou op er at e a r et ail st ore w h er e cust om ers sh op an ony m ously , y ou don 't hav e t he lu xu ry of •obt ain in g nam Table s es, ofadContent dr esses, and ot her det ails. But for m an y businesses, k now ing y our •cust om er s isI ndex a r eq uir em ent for successfu l bu sin ess dealings. By usin g QuickBook s t o k eep Show uickr Book 0 0s, 4 y ou can per sonalize t heir billings, send inv oices and m ailings t r ack Me of Qyou custs® om2er effGail ort lessly By Per r y , an d see at a glan ce t he st at us of t heir accoun t s. Quick Books p r ovides y ou w it h bu ilt - in f ields for ent er ing det ailed inf orm at ion abou t each of y our cu st omer s. Pub lish er: Que Pub Dat e: February 19, 200 4

Add Customers I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Cu st om er : Job List f rom t he List m en u t o v iew a com plet e list of cu rr ent cust om er s. Click t h e Cu oms er : Job t onn at t he b ot t omt oofper t h efordialog t h at tapp s, an Show Me Qu ickBook s hstelp r ead er sbut lear v isually how m t askbox s using he ear leadin g d t hen rom he businesses. d rop - dow n m en u ar ( or pr esst oCtfin r l+d N) accou nt ing click soft wNew ar e ffor smtall They e able an. sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Ent v isual accom panied descr iptcust ion om t h ater,m in akclu es ding perf or mine,g add ev erress, y day er all t h e inf orm atby iona ycon ou cise h avet ext about t his nam t ask s quick ple. g ad dr esses, phon e and fax n um ber s, and em ail ad dr ess. billingand andsim shippin Click t h e Ch eck Cr edit but t on if y ou wan t t o use t h e Quick Book s Credit Check ser v ice, a fee- based serv ice av ailab le t o Qu ick Book s user s. Click t h e Add ress Det ails but t ons if y ou n eed t o sp ecifically ident ify w h ich pieces of t he addr ess go w it h t he descr ipt ions of st r eet , cit y , st at e, coun t r y, and so on. Using t he Copy bu t t on en ables y ou t o qu ick ly t r ansfer add r ess inf or mat ion f rom t he Bill To ad dr ess f ield t o t he Sh ip To field. Click t h e Add it ion al I nf o t ab t o pr ogr ess t o t he n ex t cu st omer in for m at ion scr een.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

I f y ou plan t o t r ack t his in for m at ion, ent er t h e t y pe of r eferr al t hat led t his cust om er t o y ou. Ent er t h e t erm s y ou' v e ch osen for t his cust om er . You can select < Add New > t o ad d y our ow n opt ion s t o t h is and t he ot her dr op- d ow n list s.

See Also See " Cr eat in g Pay m en t Ter m s " on p age 176 f or infor m at ion on set t in g up pay m en t t er m s for you r cust om er s.

I f t h e cust omer is sub ject t o sales t ax , y ou can id en t ify t h e t y pe of sales t ax and indicat e t h at t h e cust om er is t axab le in t h e Sales Tax I nfor m at ion sect ion of t he w indow .

You can use t he Cust om Field s ar ea t o cr eat e useful fields of y our ow n. Click t he Defin e Fields b ut t on t o add you r ow n field s t o t his ar ea. Click t h e ot her t ab s t o en t er in for m at ion su ch as cr ed it lim it , credit card nu m ber, st at us of j ob, and so on. •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Adding Vendors Vendor s ar e b usinesses and people w h o r eg ular ly sell y ou goods and ser v ices. When you ent er v en dor inf or mat ion in Quick Books, y ou hav e all t h e det ails you n eed t o cont act you r v en dor s, pr epar e pur chase f orm s, pr ocess year - en d 1099 f or ms, w r it e checks, an d cr eat e •r ep or t s of you Table of Content r com pany 'ss sp en ding. You migh t h ave set up man y of y our com pany ' s vend ors •w hen you w or I ndex ked t hr oug h t he Easy St ep I n t er v iew . You can add t o t hat list at any t ime, eit her Show Book descr s® 2 0 0ibed 4 w it h tMe heQpuick rocess h er e or " on- t h e- f ly, " as descr ibed lat er in t h is ch apt er . By Gail Per r y Pub lishVendor er: Que Enter Address Information Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open t he Vendor list by select ing Ven dor List fr om t he List s m enu. Open t he New Vendor win dow b y pr essing Ct r l+ N or b y click ing t he Vend or but t on at t he bot t om of t he New Ven dor w indow and select ing New .

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Ent er a nam e for t he v endor . Th is is t he n ame you use t o choose t he v endor fr om ourQu v endor list Show yMe ickBook s .h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and ally w itish du t his - f riendly hodr of t r aining Each t ask includes a e, scrent eenI f vaisu balance e tuser o t his v en dor matetyou com pany 's. QuickBook s st ar t d at er by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t he amou nt and t he st ar t dat e in t he space p rov ided. t ask s quick and sim ple. Ent er t h e vend or 's legal n am e in t h e Com pan y Nam e field. This is t he nam e t hat app ear s on f orm s y ou pr epar e for t his v en dor . Ent er t h e nam e of a p er sonal con t act , if applicable, and t he mailing add ress of t he v en dor . This ad dr ess ap pears on f or m s you p repar e f or t his v endor . Ent er ot h er pert in en t inf or mat ion , such as an ad dit ional con t act nam e, t elep hone and f ax num b er s, email addr ess, an d so on. I f t h er e is a nam e ot her t han t he Comp any Nam e t hat needs t o appear on checks t o t his v endor , en t er t hat nam e in t he space pr ov ided.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Enter Additional Vendor Information Click t h e Add it ion al I nf o t ab t o access anot her p age of inf orm at ion for t he v endor . Ent er an accou nt num ber . This is t he nu m ber t hat t his v endor has assig ned t o y our com pany . For cat egor izing pur p oses, ent er t he t yp e of goods or ser v ice y ou acquir e f rom t his v en dor . Ent er t er m s, if ap plicab le. Th e pay m en t t er m s y ou ent er allow y our Quick Book s pr ogr am t o calcu lat e t he d ue dat e of pay m en t s ow ed t o t his v endor . I f y ou are requ ired t o sup ply t his vend or w it h a 10 99 for m , check t he app r opr iat e box an d en t er t he v endor ' s t ax ident if icat ion nu mb er . You can use t he Define Field s bu t t on t o cr eat e new fields t h at ar e cust om ized t o y our b usin ess n eeds. Click OK t o com plet e t h e ent r ies f or t h is vend or.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Adding Items in the List Window An it em is a descr ipt ion t h at app ear s on y our p ur chase and sales f or ms. Ser vices and pr odu ct s t hat you b uy and sell ar e it em s, as ar e t h e char ges r elat ed t o t h ose ser vices and pr odu ct s, in clu ding discou nt s, f reigh t char ges, lat e f ees, and sales t ax. Any t hing t hat can • of Content s app ear as anTable en t ry on a sales or pur chase for m is consider ed t o be an it em . At an y t im e y ou • ndexit em list , incr easing t h e num b er of it em s t h at can be ent er ed on y our can add t o y Iour Showpany Me Q's uick com forBook m s.s® 2 0 0 4 By Gail Per r y Pub Items lish er: Que Add Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

To creat e a new it em , open t he I t em List by click ing t he opt ion of t he sam e nam e on t he List s menu . Pr ess Ct r l+ N t o op en t h e New I t em w in dow .

Pages: 32 0

Select t he t yp e of it em fr om t h e dr op- d ow n list t h at ap pears. You r it em t y pe m ust be select ed fr om on e of t he 1 0 cat egor ies off er ed in t h is list . I n vent or y Par t has b een in t hiss ex ams ple. screen mig ht how d iff ert oifper y ouforselect a sd using iff er ent it em t ypge. Show select Me Qued ickBook h elp r eadYour er s lear n v isually m t ask t he leadin accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w itehby t his riendly m et hod Each includes a scr Ent er aally nam w huser ich y- fou w ill ident if y t hofist ritaining em w h. en y out ask en t er t he it em oneenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev pu rchase an d sales for m s. I f t he it em is t o be a su b- it em of anot her it em , ch eckert hy eday t ask s quick simbox ple.an d ent er t he par ent it em . Sub - itand em Of Ent er t h e descr ipt ion y ou u se for t h is it em on p ur chase for m s such as pur chase or der s and bills. Ent er t h e cost you p ay w hen y ou pu rchase t h is it em . I f t h e cost var ies w it h each pu rchase, leave t his field blank an d ent er t he cost on t he b ill w hen y ou ent er t he act u al pu rchase in Qu ick Books.

Ent er t h e accou nt t o w hich you w ill char ge t h e exp en se f or t h is it em .

I f y ou pur chase t his it em f r om t he sam e v endor t im e af t er t im e, en t er t he v endor nam e. Ot h er w ise, leav e t his f ield blan k and ent er t he v endor nam e on t he b ill each t im e y ou p ur chase t he it em .

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I f y ou are cr eat ing an in vent ory it em , ent er t h e asset accoun t t o w hich t his it em is add ed Table w henof pur chases ar e m ade. The Asset Accou nt field m igh t not app ear , d ep en ding Content s on t heI ndex t yp e of it em you ar e creat ing .

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y I f

y ou are en t er ing an inv en t or y it em , en t er t he nu m ber of t he it em s t o t r ig ger a r eor d er . Ent er also t he quan t it y of it em s cur r ent ly on hand .

Pub lish er: Que Pub Dat e: February 19, 200 4

Ent er sales in for m at ion for t h is it em , if ap plicab le, in clud ing t he n ame of t he it em I SBN: 0- 78 97- 30 as it appear s 78 on-2an in voice, t he sales pr ice, wh et her or not t he it em is t axab le, an d t he Pages: accou32 nt0 t o w hich incom e fr om t h e sale of t his it em is credit ed.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Types of Items Qu ick Books gives y ou t he op t ion of cr eat ing 10 t y pes of it em s. An y it em s t h at y ou creat e m ust f it in t o one of t hese 10 cat eg ories. • •

Table of Content s

Se rv iceI ndex — Labor char g es an d pr ofessional fees.

Show Me Q uick Book s® 2 0 0 4

Pay m en t — Money r eceived t hat redu ces t he am ount ow ed on an inv oice.

By Gail Per r y

I nv e nt ory p ar t — Mer chand ise you r com p any pu rch ases, k eeps in st ock, and r esells. Pub lish er: Que

N Dat on-e:in ve nt or y 200 pa 4rt — Pub February 19,

Pr od uct s y ou sell bu t d o not nor m ally keep in st ock or pr odu ct s y ou d o n ot p ur ch ase ( su ch as liv est ock t h at y ou raised or food dishes t hat y ou I SBN: 0- 78 97- 30 78 -2 pr epar ed) . Pages: 32 0 Group— A gr oup of r elat ed it ems t hat are sav ed as one it em . Ty pically y ou sell t h e ent ir e gr oup as a w hole, but y ou can also r eser ve t he opt ion t o sell p ieces of t he g rou p indiv idually .

Show DMe iscount Qu ickBook — Ansam h elp oun s tr ead of m eroney s learsub n v tisually ract ed how fr omt oa per t ot al foror m su t ask bt ot s using al costt he of an leadin it em g, accousuch nt ingas soft aw sale ar emf or ar kd smown all businesses. or a r ed uct ion They in ar sales e able pr ice t o fin of da an specif sw erics itt oemt heir . quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenSa le sv isual t a x —accom A sales t ax it by em acalculat a sales ax ion at at hspecified e tor hat r epr esent s by - screen panied con ciseest ext descrt ipt at m ak esr at perf min g ev er y day he amou you pay t o a sales t ax ag en cy . t ask s tquick andntsim ple. Sa le s t a x gr oup— You can comb in e r elat ed sales t ax it em s, such as st at e, cou nt y , and cit y t ax , as one gr oup, and t he g rou p will ap pear as one it em on an inv oice. Su bt ot a l— Th is it em ser v es t he pu rp oses of p rov iding a su bt ot al on an inv oice; y ou can use t h is su bt ot al in calculat ions. Ot h er cha rge — I t em s t hat don 't fit in t he ot her g rou ps, such as fr eight , finan ce char ges and lat e f ees, special hand lin g char g es, an d r ush char ges ar e all considered t o be Ot her Ch arg e it ems.

Adding Information On-the-Fly When y ou n eed t o ad d an it em t o y our I t em s list , a cust om er t o y our cust om er list , a v endor t o you r v en dor list , or any ot her piece of in for m at ion t o a list in Quick Book s, you can open t he list and add t he it em , a pr ocess t hat has been described in t his chapt er . Alt er nat iv ely , y ou •can add t he Table Content s , " w hich is t o say t h at y ou can op en a for m , such as an in voice or it em of " on - t he- fly •a b ill, and sim I ndex ply ent er t he nam e of t h e piece of in for m at ion you w ant t o ad d t o a list . W hen Show Me Qe uick Book s® 2s0 0a4 new ent ry on t h e list , a w indow appear s on y our screen t elling y ou t hat nam r epr esent t his forr ym at ion is n ot f oun d on y our com pan y list s an d ask ing y ou w h et h er you w ant t o ad d By GailinPer t he in for m at ion now . Ch oosin g t o do so m akes y our job a b it m or e ef ficien t . For pu r poses of t hisPub d em on st r at ion, t he n ex t ex am ple add s a cust om er " on- t he- fly . " The t echn ique show n lish er: Que her e can b e used on an y Quick Book s f or m. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Add a Customer On-the-Fly Open an inv oice by select ing Cr eat e I nv oices f r om t he Cust om er s m enu or by pr essing Ct rl+ I . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions t heally Cust Job f ield, en t er m a et t hhod e nam a cu.stEach om ert ask not includes alr ead y in y our qu ick ly andI nv isu wom it h er: t his user - f riendly of et r of aining a scr eenCu st om er : Job List . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click in anot h er field of t h e for m , or p ress Tab t o m ov e t o t he n ex t field . A Cu st om er : Job Not Found w ind ow app ear s. You h ave t hr ee ch oices r elat in g t o t his cust om er . Click ing Qu ick Ad d ad ds t h e cust om er nam e t o y our Cust om er: Job list , and y ou ar e ready t o com plet e t he f or m. Click ing Set Up op en s t he New Cust om er dialog b ox, w here you can en t er all t he per t inent in for m at ion about t his cust om er. Click ing Cancel closes t h e Cust om er : Job win dow . You cannot comp let e t he inv oice for m unt il y ou eit her add t his cust om er t o you r Cust om er : Job list or en t er a d if fer en t cust om er nam e.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? I nv oice f orm s v ar y. Th e inv oice for m t hat app ear s on y our scr een m ig ht var y slig ht ly f rom t he on e sh ow n h er e, d ep en ding on t he st and ard t y pe of in voice y ou chose for you r comp any in t he Easy St ep I n t erv iew.

Creating Subitems You m ig ht hav e not iced t h at w h en y ou set up a new it em , cust om er, vend or, or accou nt , y ou can design at e t hat t he it em is a subit em , a lower - level it em un der a p ar en t , or leader it em. I f y ou d idn' t d esign at e t he su b- st at us w h en y ou fir st ent er ed t he in for m at ion, y ou can d o so • er t he f actTable s easy . Op en t h e appr op riat e list an d sim ply d rag t h e it em t o it s aft , andofitContent 's really • ndex t hen dr ag t o in dent . new p arent , Iand Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Create a Subitem Pub lish er: Que Pub Dat e: February 19, 200 4

Open a list . This ex amp le uses t he Ch ar t of Accou nt s list . You can open t h is list I SBN: 0- 78 97- 30 78 -2 qu ick ly by p ressin g Ct r l+ A.

Pages: 32 0

Place y our m ou se p oint er ov er t he diam ond t o t he left of t he it em t hat is t o b ecom e t he su bit em. The m ouse poin t er t ur ns in t o a black four - sided arr ow . Show Me Qu ickBook s ouse h elp spoint r eader er ssolear n vt he isually t o per m t ask s usingh tthe D rag the m t hat it emhow is locat ed for d irect ly beneat he leadin it em t hg at accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest w ill be it s par en t . A d ash ed h orizon t al black line ap pears w h er e t h e it em is t o m ions ov e. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickRelease and sim ple.m ou se p oint er. t he Ag ain, p lace y our m ou se p oint er ov er t he d iam ond t o t he left of t he it em t hat is t o becom e t he sub it em . D rag t h e m ouse point er slight ly t o t h e r ig ht . A dashed ver t ical black line app ear s w her e t he it em is t o m ove. Release t he m ou se p oint er. The it em is n ow indent ed beneat h it s par ent .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Hiding Entries on Lists Ther e m ight be an ent r y on one of y our com pan y list s t hat you no longer n eed t o look at . For exam ple, t h er e m igh t b e a v endor y ou dealt w it h t w o y ear s ago t hat is out of business now . I f y ou w er e t o open an old for m or pr ep are a r ep or t in w hich t h at v endor par t icip at ed , y ou •w ould st ill need Tablet o of view Content t hse v en dor nam e. Now , t h ough , w hen you look at you r Vendor List , •y ou see t hat I ndex v en dor . Becau se t he v endor is no lon ger available as a cur r en t sup plier , y ou can Show Book 2 0 0e4 so it no lon ger appear s on t he list . Now you w on' t r un t h e r isk of hide tMe heQvuick endor ' ss® nam choosing By Gail Per r yt hat vend or by m ist ak e. Also, t he v en dor y ou hide is n o long er in clu ded in r epor t s. Pub lish er: Que

Hide a List Entry Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Open a list . This ex amp le uses t he Vendor List . Click t h e nam e of a vend or y ou w an t t o hide.

Show Me Qu ickBook s h elp sbrut ead er at s lear isually o per for m ,t ask t he leadin Click t h e Vendor t on t henbvot t om ofhow t h e tdialog box ands t using hen choose Makge accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions I nact ive. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickCheck and sim t heple. Sh ow All check box t o display hidd en ent r ies on t he list .

Did You Know? T h e S h o w Al l b o x i s n o t al w ay s a cce ssib le . I f t here ar e n o hidd en m em b er s of a list , t he Sh ow All b ox is dim m ed an d can not be check ed.

Change the Hidden Status of List Entries Hid in g in for m at ion on a list is not a p er m anent sit u at ion. Display h idden en t r ies b y check ing t h e Show All b ox, and t hen click an ent r y y ou w an t t o display.

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Click Vendors m enu at t he b ot t om of t he dialog b ox, and t hen select Mak e Tablet hofe Content Act ive.I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Deleting Entries on a List Ther e m ight be an ent r y on one of y our com pan y list s t hat you w ant t o rem ove com plet ely. You can r em ove list ent ries t hat hav e n ev er been u sed. This opt ion gener ally applies t o accou nt nam es t hat Quick Book s ent er ed w h en y ou fir st set up y our com pany and t hat you •nev er in t endTable of Content s also be used f or ot her inf or mat ion y ou don' t n eed. For ex am ple, t o u se, b ut can •if you op en tIhndex e Ter m s List and see sever al opt ion s for pay ment t er ms t hat you r comp any Show Me Q uick y Book 0 4 e t he unw ant ed choices. doesn' t use, ou s® can2 0delet By Gail Per r y Pub lish er: Delete a Que List Entry Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open t he list . This ex amp le uses t he Char t of Account s List .

Pages: 32 0

Click t h e accou nt you w ant t o d elet e. Click t h e Accou nt but t on at t he b ot t om of t h e dialog box , t hen select Delet e fr om Show tMe ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g he Qu menu . accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Click v isualOK accom by ae con cise descrap iptpears. ion t h at m ak es perf or min g ev er y day w henpanied t he D elet Accou ntt ext w in dow t ask s quick and sim ple. Click Cancel if y ou chang e you r m ind and w ant t o k eep t h e accoun t .

I M POR TAN T T h e re 's a sh o rt cu t fo r d e le t in g list en t ri es. Select t h e en t r y you w ant t o delet e, and t hen pr ess Ct r l+ D.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Merging Entries on a List I f you t r ied t o delet e an en t ry fr om one of you r list s and w er e pr ev en t ed f rom doing t o, it is because t he en t ry was used at som e t im e in t he past on at least on e of y our com pany ' s for m s. Qu ick Books does not allow y ou t o r em ov e any m em ber of a list t hat ap pear s on a •for m . You can Table of eContent s ent r y in act iv e by hiding it ( see " Hiding En t r ies on List s" mak t h at list •pr eviou sly inI ndex t he ch apt er) , or y ou can m erg e t he ent ry in t o an ot her ent r y on t he sam e list . Show Q uick Book 2 0 0com 4 WhenMe y ou m er ge,s®y ou bine t he un w ant ed en t ry in t o a dif ferent ent r y t h at y ou wan t t o k eep. Forr y ex am ple, say you h ave a cust om er n am ed Redland Far m s, but w hen y ou or iginally By Gail Per set up t h e cu st omer y ou en t ered t he n am e as Redling Farm s an d used t h at nam e on an inv oice for m . Cr eat e a n ew cu st omer n amed Redland Far ms, an d t hen m er ge Redling Far ms Pub lish er: Que int o Redland Farm s. All act iv it y of Redling Farm s is n ow par t of Redland Farm s, and Red lin g Pub Dat e: February 19, 200 4 Farm s n o long er ex ist s in you r r ecor ds. I f you op en t he in voice t h at w as p repar ed for Red lin g 30 78 -2 Farm s,I SBN: y ou 0w78 ill97now see Redland Far ms as t he cust om er nam e. Pages: 32 0

Merge a List Entry Show Me Qu ickBook elp sex r ead erles lear isually how t List o per Open a lists. hThis amp usesn tvhe Cu st omer . for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n 't d e le t e a n en t ry f ro m a l ist i f it h a s b e e n u se d p re v io u sl y. I f y ou t ry t o delet e t he ent r y b y pr essin g Ct rl+ D, y ou w ill r eceive an er r or m essage t ellin g y ou t he ent r y cann ot b e delet ed.

Click t h e cust om er nam e you w ant t o rem ov e fr om t h e list bu t can' t b ecause it has been u sed befor e. Click t h e Cu st om er : Job but t on at t he b ot t om of t h e w indow , an d t hen select Edit fr om t he dr op - dow n menu . You can p ress Ct r l+ E inst ead .

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. W hen t he Ed it Cu st omer w ind ow app ear s, chang e t he Cust om er Name at t h e t op of t he win dow t o t he nam e of t he cust om er w hom y ou w ant t o m er ge t his cu st om er inf orm at ion.

I M POR TAN T Be sure t o spe ll t he nam e of t h e cu st om e r cor re ct ly . W hen m er ging one cu st om er 's inf or m at ion int o anot h er ' s, or w hen mer ging an y t w o list ent r ies, t ake ext r a car e w it h t he sp elling and , if applicable, t he p unct u at ion of t h e nam e. Qu ick Books r ecogn izes a m erg e at t emp t on ly w hen t he nam e m at ches exact ly t he nam e of t h e ent r y t o wh ich y ou are mer ging . Click t h e OK but t on . Click Yes t o ex ecut e t h e m er ge. Th e unw an t ed cust om er nam e is r emov ed fr om t he cust om er list and all t r ansact ion s fr om t hat cu st om er ar e t r ansfer r ed t o t he cust om er int o w hich y ou m er ged.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Printing Lists Most of t he t im e y ou' ll pr obably b e cont ent w it h v iew in g y our list s on - scr een . But som et im es y ou n eed a p r in t ed copy of a list t o sh ow someone else, or f or pur poses of check ing of f list ent r ies as you p er f orm som e t ask , or f or ot her r easons. Pr in t ing a p aper copy of y our list •pr ov ides youTable s snap sh ot of t h e list as of t oday . You m ight w ant m ont hly copies w it hofaContent p rin t ed •of cer t ain listI ndex s for com par ison p ur poses. Per haps you need a copy of y our cu st om er list t h at Show Me Qt uick Book s® 2 0 0 4ber s. You can easily p r in t y our list s w henev er you n eed t hem . includes elephon e num By Gail Per r y Pub lish Que Print aer:List Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open t he list y ou wan t t o pr int , su ch as t he Ch art of Accou nt s, Vendor List , and so

Pages: 32 0

on.

To pr int a sim ple copy of t h e list , wit h out adding an y for m at t ing, pr ess Ct r l+ P. Show Me Qu elpss wr ead er s tlear v isually how tt he o per for m I n ickBook t he Prinst hList ind ow h at napp ear s, click Pr int butt ask t onst ousing pr intt he t heleadin list . g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Alt v isual byRepor a contcise t h atofmt hak er nataccom iv ely , panied click t he s butt ext t on descr at t heiptb ion ot t om e es listperf . or min g ev er y day t ask s quick and sim ple. D ep en ding on t he list y ou opened, t he choices var y . Ch oose f r om w hat ev er list s app ear on t h e m en u. Click t h e Repor t s op t ion at t he bot t om of t h e Repor t s m enu t o see ot h er op t ions.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Accounting Preferences Accou nt ing pr efer en ces ar e r ules f or y our Qu ick Book s pr ogr am t h at r elat e t o y our com pan y' s un iq ue w ay of u sing t h is pr ogr am . I ncluded in t his sect ion is t he op por t un it y t o t u rn on or of f t he accoun t n um berin g f eat ur e, and t he op por t un it y t o u se ot her im por t ant feat ur es such as •class t rack ing Table s t rail. I f y ou use an out side accou nt an t , y ou w ill p rob ably be andoft Content he au dit •r eq uir ed t o use I ndex an audit t r ail. There' s also an opt ion her e t o r equir e user s t o ent er accoun t Show Book 200s 4 for m s. This is a saf eguar d t o p r ev ent QuickBook s f rom assign in g nu mbMe er sQ uick on Qu icks®Book y our r ansact ion t o an accou nt ot her t h an t h e one y ou pr obab ly wan t t o use! By Gail tPer ry Pub lish er: Que

SetPubAccounting Dat e: February 19, Preferences 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Open t he Pr eferences w indow by select ing File, Pr efer en ces. Click t he Accoun t ing icon on t h e lef t side of t h e w indow .

Click t h e Com pan y Pr ef er ences t ab at t h e t op of t he w ind ow . Ther e ar e no opt ions he ickBook My Pr efserhences t ab.er s lear n v isually how t o per for m t ask s using t he leadin g Show on Me tQu elp s r ead accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally it h t his Num user -ber f riendly hod of taccou r aining t ask Check t he w Account s box m t oett ur n on nt .nEach um ber s. includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? T u r n in g o f f acco u n t n u m b e rs d o e s n o t r e m o v e t h e n u m b e rs. I f y ou decid e t o t u r n of f t he account nu m b er s op t ion , for ex am ple if y ou w ant t o pr int a r ep or t t h at doesn' t d isplay accou nt num ber s, t he n um ber s you assigned t o account s r em ain in place. The next t im e you t ur n on accou nt nu m b er s, all t he n um ber s ret u rn .

Check t he Sh ow Low est Sub accoun t Only box if y ou use accou nt num ber s and y ou can disp lay su baccount s in dependent of t heir par ent s on r epor t s. Check t he Req uire Accoun t s opt ion t o pr ev ent a user f rom ex it ing a f or m w it hout ent er in g relat ed account inf orm at ion .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook h elpClass s r ead s lear v isually how t o tper m t ask t he leadins. g If Check t hesUse Trerack ing nopt ion t o en able he for Class featsurusing e in QuickBook accou nt ingchsoft e ffeat or sm all ybusinesses. e able t o fin er suser t o t heir quest y ou eckw tar h is ur e, ou h ave an They op t ionarof r equest ingd tan hatswt he be pr om ptions ed t o qu ick lyassig andnvclasses. isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Set t in g Up Classes" on p age 174 f or infor m at ion ab out cr eat in g and using t h e Qu ickBook s Class feat u re.

Tu r n on t h e audit t r ail so y ou can pr odu ce a r ecor d of all t r ansact ions and chan ges in you r Quick Books com pan y file. Your accoun t ant mig ht requ ir e y ou t o u se t his feat u re. I n dicat e a d at e aft er w h ich no en t r ies can be m ade t o y our com pan y file un less a passw ord is ent er ed .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick sim ple. Did You and Know? On l y t h e Ad m in ist ra t o r ca n set acco u n t i n g p r ef er en ce s. I f y our Quick Book s file is set u p for m ult iple user s, one u ser is design at ed as t he Adm inist r at or . Only t he Adm in ist r at or has t he r igh t t o change set t ings of t h e accoun t in g p refer ences.

See Also See " Set t in g Up t he Adm inist r at or " on p age 220 f or infor m at ion giv ing adm inist r at ive right s t o one user .

Chapter 4. Invoicing and Collecting Income • ha t You' llTable W D o of Content s •

I ndex

SetQSales and Show Me uick Book s® Cu 2 0 0st4 om er s

Pr ef erences

By Gail Per r y

Cr eat e an I nv oice

PubPr lish er:aQue int Single

I n voice

Pub Dat e: February 19, 200 4

PrI SBN: int a0-Bat ch30of n voices 78 9778 I-2 Pages: 32 0

Em ail an I nv oice Ch arg e Your Exp en ses t o a Cust om er Set Finance Char ge Pr eferences Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g a Mont at all em businesses. ent accouCr nteat ing esoft w ar ehly f orStsm They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenSet Prvefer ces f orpanied Sending mscise t ext descr ipt ion t h at m ak es perf or min g ev er y day by - screen isualenaccom by For a con t ask s quick and sim ple. Tr ack Accoun t s Receiv able Receiv e Pay m en t s for I n voices I ssu e a Cr edit or Refu nd Receiv e Cash Mak e Deposit s Receiv e Adv ances and Dow n Pay ment s I ssu e Discou nt s View Un paid I n voices Cr eat e a Collect ion Let t er Record Bad Debt s

Introduction Hav in g a m et hod of recor ding y our incom e is likely one of t he m ain reasons y ou pur chased y our Qu ick Book s pr ogr am . You need t o be ab le t o t rack y our com pan y' s r ev enue and recor d incom e t r ansact ion s so y ou kn ow how w ell y our com pan y is per for m ing. You n eed a v ehicle •w her eb y youTable Content can of sep arat es you r income in t o ap pr opr iat e accou nt s so t hat you can pr oduce •r eliable f inancial I ndex st at em en t s t hat t ell y ou wh er e y our com pan y' s st r en gt hs and w eak nesses Show Me Qneed uick Book 0 0 4 t o pr ov ide y our cust om ers w it h an opp ort unit y t o m ake dow n ar e. You t o s® be 2able pay m Per en trsy and p art ial pay ment s, and you need t o g iv e t h em t he r ight t o receiv e r efun ds an d By Gail credit s for r et ur ned m er chand ise or unf ulfilled ob lig at ions. You need t o hav e t h e mechan ism in place for r ecord in g amou nt s y ou deposit in y our b ank accou nt . I n t his day and age, y ou Pub lish er: Que need t o be able t o em ail an inv oice t o cust om er s. I f y ou in cu r exp en ses on behalf of a Pub Dat e: February 19, 200 4 cust om er , y ou need t o be ab le t o char ge t hose exp en ses t o y our cust om er . You also n eed t o 0- 78 97- 30 78 -2 be ab leI SBN: t o assess f inance char ges f or lat e pay m ent s. Pages: 32 0

All of t h is and mor e can be accom plish ed t h rou gh t he in voicing and collect ion ser vices av ailab le in y our QuickBook s p rog ram . Th is chapt er ex plains how you can m eet all of you r r ev enue- collect ion obligat ions. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Sales and Customers Preferences You can cust om ize som e of t he st and ar d f eat ur es t hat apply t o inv oices by mak ing adj ust m en t s in t he Sales And Cu st omer s pr efer en ces screen. Th e t y pes of pr efer en ces t h at r elat e t o y our sales oper at ions include set t ing a default shippin g m et hod , set t in g a st andar d •m ar ku p p er cent Tablef or of Content it em s syou p ur ch ase and resell t o cust om ers, an d in dicat ing a st and ard •FOB f or y ourI ndex com pany . I n add it ion , y ou in dicat e how you w ant r eim bu rsement s t o b e Show Me Q uick 2 0 0cial 4 r ecord s, in w h at or der cust om er pay m en t s ar e t o b e applied t o r ecor ded in yBook our s® finan out st an inv oices, w het her y ou w ant t o be t old y ou ar e about t o issue a dup licat e in voice By Gail Perding ry nu mb er , an d wh et her y ou w an t t o use t he QuickBook s Pr ice Level f eat ur e. The Qu ick Book s Pr ice Level f eat u r e en ables you t o easily app ly discou nt s or pr ice incr eases t o it em s on y our Pub lish er: Que inv oices. The set t ing s y ou m ak e her e aff ect all of y our com pany ' s inv oices. Not e t h at only a Pub Dat e: February 19, 200 4 user w it h adm inist rat iv e r ight s can m ak e chang es t o sales' and cust om er s' pr efer en ces. I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Set Sales and Customers Preferences Select Pr ef erences fr om t he Ed it m enu. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions h e Sales om ers icon.m et hod of t r aining . Each t ask includes a scr eenqu ick ly andClick v isutally w it h t & hisCust user - f riendly by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickClick and t sim ple. pan y Pr ef er ences t ab. h e Com I n dicat e t he m ost com m on sh ip ping m et hod t hat you r com pany u ses. Ent er a percent t hat is t o b e used f or st and ard m ar ku ps on it ems you r comp any bu ys and resells t o cust om er s. I n dicat e t he n orm al FOB st at us t h at ap plies t o y our sales.

Did You Know?

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Y o u ca n ch a n g e p re fe re n ce se t t in g s o n in v o ice f o rm s. Th e set t in gs y ou m ake in t h e Sales and Cust om ers Prefer ences dialog b ox aff ect all of y our com pany voices.s Howev er , you can over rid e t hese set t in gs, if necessar y , Table'sofinContent on t he act u al inv oices. I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 Did You Know? I SBN: 0- 78 97- 30 78 -2 Pages: st a n d32s 0f o r

FOB Fr ee o n Bo a rd . FOB r efer s t o t he p hy sical place w her e t he ow ner sh ip of an it em chan ges hand s fr om t h e v en dor t o t he p ur ch aser . Th is design at ion is used w hen discu ssin g shipping cost s and is im por t ant for det er m ining wh o h as t he r esp onsib ilit y of sh ipp in g and insur ance cost s. " FOB Our War ehouse" f or exam ple, m ean s t he ow n er ship of t he it em t ran sfers t o t h e pu rchaser hen it leav es st he seller s w arehou se. Th e pu r espon siblet he for leadin g Show Me QuwickBook s h elp r ead er s ' lear n v isually how t orchaser per for mist ask s using shipping arges ance on t he it em f rom t imt e hesseller ' s quest ions accou nt ingchsoft w aran e fdorinsur sm all businesses. They ar et he able o itfinleav d anes swt er t o t heir prick emlyises. qu and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Check here if a cust om er r eim bur sem ent for ex pendit u res y ou m ake w ill b e r ecor ded as incom e r at her t han an off set t o t he exp en se accoun t . Check t his box if y ou w ant t o r eceiv e a w ar ning w hen y ou ar e ab out t o issu e an inv oice wit h a num ber t h at d uplicat es anot h er in voice. Check here if y ou w ant t o u se t he Qu ick Books Price Lev els feat ur e f or quick ly adj ust ing am ount s on sales for m s by a pr eset per cent ag e. Check here if y ou w ant t o r oun d sales pr ices u p t o w hole d ollar s. This op t ion is av ailab le only if you choose t o act iv at e p r ice levels. Check here if y ou w ant QuickBook s t o app ly cu st om er pay m ent s t o out st and ing inv oices, w it h t he p aym ent being applied t o t h e ear liest inv oice f irst , unless t her e is an exact mat ch of pay m ent t o inv oice amou nt . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating an Invoice The in voice is t h e basic for m y ou use t o ch arg e y our cust om er s f or good s and ser v ices. I nv oices includ e det ailed list s of all it em s t hat you char ge t o a cust om er. Ther e are t hr ee inv oice for m s available in Qu ick Book s. Choose t he for m t h at b est su it s t he t y pe of business •y ou d o. You Table s oice for m as a docum ent t hat you g iv e or send t o you r cust om er s, can uofseContent t he inv •or y ou can uIse ndex it pu rely for int ern al pu rp oses, t o r ecor d sales t hat occu r in you r comp any . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Create an Invoice Pub lish er: Que Pub Dat e: February 19, 200 4

Select Cr eat e I nv oices f rom t he Cust om er s m enu, or pr ess Ct r l+ I .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select a cust om er and , if applicable, a j ob fr om t h e Cust om er: Job list . Ver ify t h at t he dat e is cor r ect , mak ing any necessar y chan ges. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w ar e if f ory ou smwan all businesses. ar ent e able fininv d an sw er s t o t heir quest ions h er t t o choose They a d if fer st y tleo of oice. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er t h e t erm s t h at ap ply t o t his cust om er . t ask s quick and sim ple. Ent er each of t h e it ems t hat t his cust om er is pur chasing, alon g wit h q uant it ies and am ount s ( t he am ou nt s m ight app ear aut om at ically , d ep en ding on how t h e it ems are ent er ed in you r r ecor ds) . Check a box if y ou w ant t o p rin t t h is in voice now or em ail it t o you r cust om er . Ot h er w ise, t he inv oice w ill be add ed t o t he q ueue t o pr int lat er . Select a sav e opt ion .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Printing a Single Invoice When it 's t ime t o send you r inv oice t o a cu st om er , it p ays t o f ir st t ake a look at t he f orm and dou ble- ch eck t o m ake sur e ev er y t hing is t h e w ay y ou w an t it . Af t er pr eview ing t he inv oice, y ou can choose t o pr in t t h e for m r igh t aw ay or sav e it for p rin t ing lat er , p er hap s w it h a bat ch •of ot her inv oices. Table of Content s •

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Show Me Q uick Book s® 2 0 0 4

Print a Single Invoice By Gail Per r y

Pub lish er: Que

epar e an oice. Pub Dat e:PrFebruary 19, inv 200 4 I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e dr op- d ow n ar r ow n ex t t o t h e Pr in t b ut t on.

Select Pr ev iew fr om t he m enu. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Didv isual Youaccom Know? t ask s quick and sim ple. P ro g r am ad v e rt i se m en t s a p p e ar f ro m t i m e t o t i m e. When y ou m ak e cer t ain select ions in Quick Book s, you m igh t n ot ice ext ra w in dow s app ear ing, off ering m ore inf or m at ion about special feat u res such as how t o p rint lab els or h ow t o ord er pr e- p rint ed supp lies. Wh en t h ese w indow s ap pear, you can check a box in t he w ind ow t o k eep t h e w in dow f r om appear in g again in t he fu t ur e, or y ou can sim p ly click OK t o close t h e w in dow .

Af t er pr eview ing you r inv oice, click t he Close b ut t on t o close t he Prev iew scr een. Click t h e Pr int m enu again t o ch oose fr om v ariou s pr int opt ions. Select Pr int ( or pr ess Ct r l+ P) t o pr in t t h e inv oice. Click Pr int in t he Pr int One I nv oice dialog box t h at app ear s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Printing a Batch of Invoices Som et im es it ' s easier t o pr in t sever al inv oices at once, par t icular ly if you hav e t o change t he pap er you use in y our pr int er . You can sav e y our inv oices wit h inst r uct ions t o pr int lat er, and t hen follow t hese in st r u ct ion s t o p rin t all t h e for m s at once. •

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Show Me Q uick Book s® 2 0 0 4

Print a Batch of Invoices By Gail Per r y

Pub lish er:Select Que

Pr int For m s fr om t he File menu , and t h en select I nv oices.

Pub Dat e: February 19, 200 4 I SBN:Check 0- 78 97-each 30 78 -2inv oice

y ou w ant t o p rin t at t his t im e.

Pages: 32 0

You can save t im e b y using t he Select All and Select Non e bu t t ons, and t h en check ing or u ncheck ing t he in voices. Show Me Qu Click ickBook OK. s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick t h e Pr int b ut t on . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Emailing an Invoice The m ost popu lar for m of com mu nicat ion t hese d ays seems t o b e em ail, so w h y not t ake adv ant ag e of t his m edium t o d ispat ch y our inv oices? Em ail is easy an d you can get y our inv oice in t o t h e han ds of y our cust om er qu ick ly. One w or d of w arn in g: Mak e su r e you r •cust om er ex pect Tablesoft he Content e- in svoice so y our m essag e w on't get lost in t he shuf fle of j unk t hat •per m eat es em I ndex ail box es. I f y our cu st om er is k een on elect r onic comm u nicat ion , y ou migh t b e Show Q uick Book 04 able tMe o encour ages®an2 0elect r onic pay m ent , w h ich r ed uces t he t u rn arou nd t im e on you r inv oice even By Gail m Perore. ry Pub lish er: Que

Indicate Status on an Invoice Pub Dat e: Email February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Cr eat e an inv oice, or open an in voice f orm alr eady cr eat ed bu t n ot y et p rint ed . Check t he To Be E- m ailed b ox t o init iat e em ail deliv er y .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Sav e inv oice. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Ivf isual accom panied by ad a con cisew tas extn ot descr ionptrev h atiously m ak es oremin g ev t h e cust omer 's em ail dr ess entipt er ed , y perf ou ar pr om pter edy day to t ask s quick sim ent er and it n ow . ple. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Em ai l ad d re sse s e n t e re d o n - t h e- fl y ar e sav ed f o r fu t u re u se . I f y ou ar e pr om pt ed t o ent er y our cu st om er 's em ail addr ess, y ou only hav e t o en t er it once. Your en t ry is sav ed w it h t his cu st om er 's inf or m at ion for fut u r e use.

Send One Invoice by Email Open t he inv oice on w h ich y ou in dicat ed em ail deliv er y. Click t h e dr op- d ow n ar r ow n ex t t o t h e Sen d but t on . Select E- m ail I nv oice. Ver ify t h at t he inf orm at ion in t he cov er let t er is cor rect .

Click t h e Send Now bu t t on.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Send a Batch of Email Invoices Select Send For m s f rom t he File m en u. Click t o t he lef t of each f or m you w ant t o send . Ch eck m ar ks appear t o t he left of each select ed f or m. Click an y for m t o pr eview t h e accom pan yin g cov er let t er . Click Send Now .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Charging Expenses to a Customer When y ou m ak e a pur chase on behalf of a cust om er, you need t o designat e t he cust om er on t he bill. Then, w h en y ou cr eat e an inv oice f or t he cu st om er , y ou can r eq uest t h at exp en ses b e char ged as w ell as any ot h er it em s t h at g o on t he in voice. You can also choose a mar k up for •t he ex pense Table Content if y ouof in t en d st o sell it t o you r cust om er at a pr ofit . •

I ndex

Show Me Q uick Book s® 2 0 0 4

Designate Customer When Making a Purchase By Gail Per r y

Pub lish er: Que

epar e a19,new Pub Dat e:PrFebruary 200 4bill

f or a pur chase, or open an ex ist in g b ill.

I SBN: 0- 78 97- 30 78 -2 Pages:Ent 32 0er

t h e cu st omer 's nam e and , if applicable, a j ob.

Sav e t h e bill. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n a sso ci at e a n ex p e n se w it h a cu st o m er w i t h o u t ch ar g in g t h e cu st o m e r fo r t h e ex p e n s. I f y ou click t he inv oice icon nex t t o t he cu st om er 's nam e on a bill, a r ed " X" app ear s on t h e in voice and t he am oun t is not char ged t o t he cu st om er .

Place Expenses on a Customer Invoice Open an inv oice for m an d en t er t he cust om er infor m at ion.

I f t h is pop- u p dialog b ox appear s, click OK. Click t h e Tim e/ Cost s but t on. Click t h e Ex penses t ab.

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Show Me Q uick EntBook er t hs®e 2m0 ark 0 4 up

am oun t or p er cent age if n one app ear s.

By Gail Per r y

Ver ify t h e accou nt w here t he m ar ku p in com e is r ecor d ed . Pub lish er: Que Pub Dat e: February 19, 200 4

Click in t he lef t colum n t o check any it em y ou w ant t o include on t his inv oice.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

I n dicat e w het her t he ex penses ar e t ax able t o t he cust om er . I f y ou are ch arg ing mor e t han one it em t o t he cust om er and if you w ant all t h e it ems t o ap pear as a sing le it em on t he cust om er in voice, check t his box . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Click qu ick ly and v isuOK. ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickCom andplet sim e ple. t he inv oice and save it .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n r em o v e t h e m a rk u p a m o u n t fr om t h e cu st o m er i n v o ice. I f y ou increase t he ex penses ch ar ged t o you r cust om er b y a m ar k up am ount , t his am ount app ear s on y our cust om er in voice un less you check t he Pr int Select ed Tim e an d Cost s as On e I n voice I t em op t ion. When you check t his box , t h e m ark up st ill app ear s on y our screen ver sion of t he inv oice, bu t t h e pr in t ed v ersion com bin es t he m ar ku p wit h t he b illed ex pense int o one am oun t .

Setting Finance Charge Preferences Do you char ge y our cu st omer s a fee for lat e pay ment s? I f so, you can cr eat e sev er al set t in gs t o en su re t hat t he p rocess of assessing f in ance char ges is consist ent and aut omat ic. An y set t in gs y ou est ab lish her e can b e r ev ised lat er, but y ou'll sav e y our self t im e by t hink ing •t hr ou gh t hese Table Content optofions an ds mak ing t he set t ing s befor e y ou st art dealing w it h cust om er s w ho •m ade lat e p aym I ndexent s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Finance Charge Preferences Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pr ef erences fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Fin ance Ch arg e icon . Click t h e Com pan y Pr ef er ences t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI nsoft w ar f oransm all businesses. e able o finydchar an sw er sfor t o lat t heir quest ions dicat ee t he nual in t erest r at eThey t h at ar y our comt pan ges e cust omer qu ick lypay and v isu m en t s.ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I n dicat e t he m inim um finance char ge, if an y, t hat you r comp any assesses on lat e pay m en t s. I n dicat e t he n um ber of day s af t er t he p aym ent due d at e t h at y ou allow as a g race per iod b ef or e finan ce ch arg es are assessed. Ent er t h e accou nt y ou use t o t r ack f inance char ges. Check t his box if y ou add pr eviou s finan ce ch arg es t o t h e balance w hen comp ut ing add it ion al f in ance char ges. Choose w het her f inance char ges ar e assessed based on t h e du e dat e or t he inv oice dat e. Check t his box if y ou w ant t o send an in voice t o cu st omer s w hen finan ce ch arg es ar e assessed. I f y ou check t his box , Quick Book s aut om at ically generat es in voices and places t hem in you r pr int qu eu e. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating a Monthly Statement Nobod y w ant s cust om ers wh o d on't pay t heir bills on t im e. Bu t if y ou h ave som e cust om ers like t his, you p rob ably w ant t o send t hem a r em ind er t hat t hey ow e you m oney . The mon t hly st at ement list s out st and ing in voices and also pr ov ides y ou w it h an oppor t u nit y t o assess a •fin ance char ge. Table of Content s •

I ndex

Show Me Q uick Book s® 2 0 0 4

Create a Monthly Statement By Gail Per r y

Pub lish er: Que

Cr19, eat200 e St Pub Dat e:Select February 4 at em en t s

fr om t he Cu st omer s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages:I n 32dicat 0 e

t he d at e t hat w ill appear on t h e st at em ent .

Choose w het her y ou w ant t o pr epar e st at em en t s for in voices issued du ring a par t icular t im efr am e or f or all out st an ding inv oices. I f you choose a p ar t icu lar t im ef r ame, ent er t he r ange of dat es t o be cover ed in t his st at em ent p er iod. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and w it ht ot his usere- fst riendly m tet of out t r aining Each ask includes scrbox een-if I f vyisu ou ally ch oose p repar at em en s hod for all st and. ing invt oices, check tahis by - screen v isual con t ext descr ak esatperf min g ev y day y ou w an t t oaccom limit panied t he st atby emaent s cise t o inv oices m oript e ion t hant haatdm esign ed nor um ber of er day s t ask s quick ov er duand e. sim ple. Select t he cu st om er s w ho will r eceiv e st at ement s. I f y ou select any op t ion ot her t han All Cust om er s, y ou can t hen select t h e specif ic cu st om er s w ho will r eceiv e st at ement s.

Did You Know? • •

Y o u ca n 't sav e st at em e n t o p t io n s. I f y ou m ake select ion s in t h e Table of Content s st at em ent dialog box an d t hen click Close rat her t han pr int ing or em ailing I ndex y our st at em en t s, t he choices you m ade ar e n ot sav ed .

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Choose t he for m t o use for t he st at em en t s. Pub lish er: Que Pub Dat e:I nFebruary 200 4w ant dicat e 19, if you

t o cr eat e one st at em en t p er cu st om er or p er job.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Check here if y ou w ant t o p rov ide d et ails f r om t he in voice( s) on t he st at em en t .

Check t hese box es t o cust om ize t he select ion of w hich cust om ers receiv e st at ement s. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Choose bet w een pr int in g an d em ailing st at em ent s. St at em ent s ar e not qu eu ed f or qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenlat er pr int ing . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Send Forms Preferences You can cr eat e defau lt cover let t er s t hat accom pan y you r inv oices, est im at es, st at em en t s, pu rchase or der s, and any ot her for m s y ou send by em ail. You can chan ge a message befor e it is sen t , bu t t his t im esav er w ill give all of you r emailed business for m s a p rof essional look . •

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Show Me Q uick Book s® 2 0 0 4

Set Send Forms Preferences By Gail Per r y

Pub lish er:Select Que

Pr ef erences fr om t he Ed it m enu.

Pub Dat e: February 19, 200 4 I SBN:Click 0- 78 97-2 t h30 e 78 Send

For m s icon.

Pages: 32 0

Click t h e Com pan y Pr ef er ences t ab. Select t he for m f or w hich y ou ar e cr eat ing a d ef ault cov er let t er . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Select a salut at ion . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickSelect and sim t heple. st y le y ou wan t t o use f or nam es. Ty pe t he t ex t of y our default let t er . Click h er e t o check t he spellin g in y our let t er. Rep eat st eps 4– 8 for each t yp e of for m . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? T h e re 's n o n ee d t o sav e a s y o u g o . When creat ing default cov er let t er s, you don 't hav e t o sav e y our w or k as y ou swit ch fr om one let t er t o t he nex t . All of you r let t er s ar e saved at on ce w hen y ou click t he OK but t on.

Tracking Accounts Receivable Qu ick Books keeps t r ack of all am oun t s ow ed t o you b y you r cust om er s. I n addit ion, Qu ick Books pr oduces aging r epor t s t o sh ow y ou how long ov erd ue t h ese out st an ding am ount s ar e. Exam ine t hese repor t s f r eq uent ly so y ou can k eep on t op of y our com pany 's •collect ion ef fect Table of Content s so y ou' ll k now w hich cu st omer s hav e t r oub le m aking t im ely iveness and •pay m en t s. I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Track Accounts Receivable Pub lish er: Que Pub Dat e: February 19, 200 4

Select Cu st om er s & Receiv ables fr om t h e Repor t s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select A/ R Aging Sum m ar y t o see a list of cust om er s and t he am ou nt s ow ed by t hem . Select A/ R Aging Det ail t o see ev er y inv oice t hat is ov er du e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w itan h tyhis hod t r aining . Each D oubleclick amuser ount- f riendly t o see tm heetact u alofinv oice for m . t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Pr ess Esc t o close t h e repor t s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Receiving Payments for Invoices You' v e receiv ed a check fr om a cu st om er ! Now you need t o r ecor d t he p aym ent and indicat e t hat t he in voice h as been p aid . Doing so clears you r accou nt s r eceiv able accou nt and places t he fun ds in an und ep osit ed fu nds h olding ar ea in y our QuickBook s f ile unt il you deposit t he •fu nds. W henTable s y ou of actContent ually deposit t h e m oney, t he u ndeposit ed f un ds accou nt is clear ed an d •cash is incr eased. I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Receive Payments for Invoices Pub lish er: Que Pub Dat e: February 19, 200 4

Select Receiv e Pay ment s fr om t h e Cu st om er s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er t h e cu st omer 's nam e Ent er t h e pay m en t m et hod. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingConf softirwmartehe f ordat sm They ar eisable t o fin d an sw er s t o t heir quest ions e all on businesses. w h ich t he pay ment r eceived. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er t h e am ount r eceiv ed. t ask s quick and sim ple. Ent er t h e ch eck n um ber or ot h er applicable r ef erence n um ber. Ver ify t h at t he am ount s ar e applied ap pr opr iat ely t o t h e out st and ing inv oices by check ing t h e inv oices in ord er of how t h e pay m en t w ill be applied. I n dicat e w het her t he amou nt is t o b e deposit ed im m ed iat ely or gr ouped w it h ot h er un deposit ed f und s. Click a save op t ion.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Issuing a Credit or Refund I f a cust om er r et u rn s an it em or if for an y ot her r eason y ou need t o issue a cr ed it or a ref und t o a cust om er , y ou can d o so easily. You ar e g iv en room t o f ully descr ibe t h e r eason for t he credit or r efun d, an d y ou can in dicat e w het her t ax ap plies t o t h e amou nt . •

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Show Me Q uick Book s® 2 0 0 4

Issue a Credit or Refund By Gail Per r y

Pub lish er:Select Que

Cr eat e Cr edit Mem os/ Refu nds fr om t he Cust om ers menu .

Pub Dat e: February 19, 200 4 I SBN:Ent 0- 78 er97-t h30e78 cu-2st omer 's

nam e and , if applicable, t he j ob t o w hich t his cr ed it or r efu nd

Pages: 32 0 r elat es.

Ver ify t h at t he dat e is cor r ect . Show Me Qu EntickBook er t h e it s em h elpfor s rw ead h ich er st he learcrnedit v isually or refhow und tis o being per for m issu t ask ed .s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenD escr ib e t he reason f or t h e credit or r ef un d. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e quan t it y, and, if ap plicable, t he r at e. Ent er an opt ion al cust om er m essag e. I n dicat e if you w ant t o p rin t t h e credit m em o or send it by em ail ( t hese t w o op t ions ar e not m ut ually ex clusiv e—you can do b ot h if y ou w ant ) . Sav e t h e credit m em o.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Cu st o m e r m essag es a re sa ve d in Qu ick Bo o k s. I f y ou ent er a m essage in t he Cu st om er Message area, an d t his is t h e fir st t im e you 'v e used t hat m essage, y ou ar e pr om pt ed t o ad d t he m essage t o you r saved m essages so t hat y ou can select t he m essage again in t h e fu t ur e, w it h out hav ing t o ret y pe it . Click t he dow n ar r ow in t h e Cu st om er Message area t o v iew ot h er m essages t hat hav e been sav ed .

Receiving Cash Com pan ies t hat m ak e cash sales need t o r ecor d t hese sales, ju st as com panies t hat issu e inv oices r ecor d t heir sales. I f y our s is a cash bu siness, such as a r et ail st ore, y ou pr obab ly don 't keep a list of all of y our cust om er s. For sales t o an ony m ous cust om er s, y ou can cr eat e •a cu st om er and Tablenof Content s ame it somet h in g lik e Cash Cust om er or sim ply Cu st om er , and st ill r ecor d •y our sales prI oper ndex ly in Qu ick Book s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Receive Cash Pub lish er: Que Pub Dat e: February 19, 200 4

Select En t er Sales Receipt s f rom t he Cust om er s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er a generic n am e for t he cash cust om er in t he Cu st omer ar ea. Select Qu ick Ad d t o add t his nam e t o y our cu st omer list if t he nam e has n ot b een used pr ev iously. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu it he tof hist he user - f riendly m et hod of t r aining . Each t ask includes a scr eenVer ify ally the w dat sale. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e it em ( s) sold. Ent er t h e quan t it y and r at e. I n dicat e w het her t he cash is t o b e gr oup ed w it h ot her f und s or deposit ed im mediat ely . Click t h e Pr int b ut t on if y ou n eed a p aper copy of t h is for m . Sav e t h e for m .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? U se t h e D ep o si t T o o p t i on f o r sa le s e n t e re d af t er t h e fa ct . I f y ou ar e r ecor ding a sale t hat occur r ed p rev iou sly, and t he cash has already been deposit ed in y our bank , b e sur e t o u se t he Deposit To op t ion f or t r eat m ent of cash and indicat e in t o w hich accoun t t h e m oney w as deposit ed.

Making Deposits When y ou r ecord t h e receip t of a pay m en t , y ou alw ay s hav e t h e opt ion of r ecor ding an im mediat e deposit or g rou ping t he pay ment w it h ot her pay m en t s t o be deposit ed lat er . I f y ou' ve chosen t o d ep osit t he f und s lat er, you need t o f ollow t hese st ep s t o r ecor d t he act u al •deposit . Table of Content s •

I ndex

Show Me Q uick Book s® 2 0 0 4

Make Deposits By Gail Per r y

Pub lish er: Que

Mak Deposit s Pub Dat e:Select February 19,e200 4

f rom t he Ban king m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Chang 32 0 e

t he p aym ent t y pe if y ou w an t t o v iew a par t icular t y pe of p aym ent ( su ch as on ly cash or only Mast er Car d and Visa) .

Check off each of t h e deposit s y ou wan t t o m ake at t h is t ime. You can use t he Select All but t on t o check of f t he en t ir e list at once. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isuOK. ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ver ify t h e accou nt t o w hich t he m on ey w ill b e deposit ed . Ver ify t h e dat e of t he deposit . Ver ify all deposit inf orm at ion. I f y ou int end t o t ak e cash back fr om t h e deposit , ent er t h e accou nt f r om w hich t o w it hdr aw t he cash. Ent er an opt ion al m en u r egar ding t h e cash back . Ent er t h e am ount of t he cash back. Click t h e Pr int b ut t on if y ou w an t t o pr int a deposit slip or a su mm ar y of t he deposit . Choose w hich docum en t s y ou w an t t o pr int . Click t h e Pr int b ut t on . Sav e t h e deposit .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Receiving Advances and Down Payments You m ig ht requ ire t hat you r cust omer s or clien t s giv e y ou adv ance pay m en t s, ret ainer s, lay away pay ment s, or dow n pay m en t s on pur chases of goods or ser v ices. I f it ' s a dow n pay m en t on t h e pur chase of good s, you can cr eat e an inv oice for t h e goods and t hen can •r ecor d t he p aym Tableent of Content as a psart ial pay m en t f or t hat inv oice ( see " Receiv ing Pay ment s for •I nv oices, " ear I ndex lier in t his ch apt er) . I f you ar e t ak ing an ad van ce pay ment or a r et ain er f or Show uickvBook good sMeorQ ser icess® t h 2at0 0h4ave not y et b een inv oiced, t he p rocedur e f or r ecor ding t h e pay m en t is som hat By Gailew Per r y dif fer en t . Pub lish er: Que

Receive Pub Dat e: Advances February 19, 200 4 and Down Payments I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Mak e Deposit s f rom t he Ban king m enu. Not e: I f t he Pay m en t s t o Dep osit w indow appear s, ignor e t h at w ind ow at t his t im e by clicking t h e X in t he u pper - r ight corn er t o close t he w ind ow .

I nickBook dicat e t sheh account w hich h is m oney be for deposit ed. Show Me Qu elp s r eadint er os lear n vtisually how wt oillper m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it eh of t his - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er tally h e dat t h user e deposit . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e nam e of t he cu st om er an d, if app licable, t h e job r elat ed t o t his deposit . Ent er t h e accou nt in w hich t he d ep osit w ill be r ecor ded. Typ ically t his is a cur r en t liabilit y accou nt , n ot an incom e accou nt . Ent er opt ion al inf orm at ion abou t t h e m et h od of pay ment . Ent er t h e am ount of t he d ep osit . Click Pr int t o p r in t a deposit slip or deposit sum m ar y. Sav e t h e deposit .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Issuing Discounts I f you of fer discount s t o y our cu st om er s, you can recor d t h at in for m at ion on a separ at e Discount s an d Cr ed it s scr een in Quick Books. Th er e ar e t h ree t y pes of discount s you can issu e—sales discou nt s t hat y ou ent er on a cust om er' s inv oice, ear ly pay m en t d iscoun t s •r ecor ded autTable Content om atofically f ors cust om ers wh o p ay w it hin a specif ied t im e per iod, and com pany •w ide d iscount I ndex s su ch as wh en y our com pan y has a clear ance sale on ex cess inv ent or y it ems. Show Me s® of 2 0d 0 iscoun 4 The f ir st Qtuick w o Book t y pes t s ar e discu ssed here. Comp any - w ide discount s are discussed in t he " Adj By Gail Per ust r y ing Pr ice of I nv ent or y " sect ion of Ch apt er 14 . Pub lish er: Que

Enter ae:Sales Discount on an Invoice Pub Dat February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Pr ess Ct r l+ I t o open an inv oice.

Ent er t h e r elevan t cust om er inf orm at ion and a d escr ipt ion of t he it em s t his cust om er is pur chasing. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft ar e f or sm They ar e able t o fin d an sw er s t o t heir quest ions erwDiscount in all t hebusinesses. I t em sect ion. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickAdand ple. d a sim descr ipt ion of t h e discou nt . Ent er t h e per cent of discou nt . Ent er t h e percent as a n eg at ive num ber . The discount is t hen applied t o t h e it em on t he line ab ove. Com plet e t he inv oice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? A d isco u n t can b e a p p li ed t o m o r e t h a n o n e in vo i ce i t e m . Use Su bt ot al as an inv oice it em if y ou w an t t o subt ot al t wo or m or e it em s ab ove t he subt ot al line, and t hen app ly t h e discoun t t o t he su bt ot al lin e.

Enter a Discount for Early Payment Select Receiv e Pay ment s fr om t h e Cu st om er s m en u. Ver ify t h e dat e on w h ich t he pay ment is r eceived.

Did You Know? D a t e o f re ce ip t ca n d if fe r fro m d at e o f d ep o si t . When issuing a discou nt for an ear ly pay m ent , t he d at e on w hich t h e pay m ent w as r eceived is of par am oun t im p or t ance. Quick Book s aut om at ically en t ers t oday 's d at e w hen y ou op en t h e Receive Paym ent s f or m . Mak e su r e t he d at e on w hich t he pay m en t w as act u ally r eceiv ed ap pears on t his for m .

Ent er t h e cu st omer 's nam e. Ent er t h e am ount r eceiv ed.

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Check here t o cr eat e colum n s for discoun t d at e, discou nt amou nt , an d cr edit am ount . Table of Content s

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Click t hs® e inv Show Me Q uick Book 2 0 0oice 4

t o w hich you w ant t o apply a discou nt .

By Gail Per r y

Click h er e t o open t he Discount and Cr edit s w ind ow . Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Conf ir m t he discount am ount as com put ed by Quick Book s, and m ake any necessar y chang es. Ver ify t h e accou nt t o w hich t he d iscoun t w ill be ch arg ed . Click D one. Check off t h e inv oice( s) being paid . Sav e t h e cust om er p aym ent scr een .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Viewing Unpaid Invoices How m uch is ow ed t o y our com pany an d wh o ow es it ? This inf orm at ion is r ead ily av ailable on t he Open I n voices r ep ort . This r epor t show s t h e det ail of all am oun t s du e fr om ev er y cust om er and job . I nfor m at ion on t his r ep ort is gr ou ped b y cust omer an d job. •

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Show Me Q uick Book s® 2 0 0 4

View Unpaid Invoices By Gail Per r y

Pub lish er:Select Que

Cu st om er s & Receiv ables fr om t h e Repor t s m enu, and t hen ch oose Open I nv oices. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e dow n ar row t o select a dif fer en t m et hod of sort in g t he r epor t .

Click Pr int t o p r in t a paper copy of t he r epor t . Show Me Qu D oubleickBook click s h an elpys am r ead ount er s tlear o see n vt isually he act uhow al invt ooice. per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenPr ess Esc t o close t h e repor t . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating a Collection Letter Of cour se y ou can open you r w or d p rocessing p rog ram and w rit e an ex t emp oran eou s let t er t o t he cu st om er w ho ow es you m oney . Or y ou can sav e t im e and use a st an dar d for m let t er t hat is av ailab le t o send t o an y cust om er s w ho ow e y ou m on ey , an y t ime. Bef ore p r in t ing t he •let t er s, y ou hav Table Content s ilit y t o cust om ize t he let t er s and add per sonal inf or mat ion if e of t he capab •necessar y. I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Create a Collection Letter Pub lish er: Que Pub Dat e: February 19, 200 4

Select Wr it e Let t er s fr om t he Com pan y m en u.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select t he t yp e of let t er y ou w ant t o cr eat e. For t his exam ple, a collect ion let t er is select ed . Click Nex t . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally h t his user f riendly t ask includes Select fr omw itt he v ar iou s -opt ions t om detethod er mof in et r aining w ho w.illEach receiv e t his let t er .a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click Nex t . Th e list t hat app ear s h er e is t h e r esult of t he select ions y ou m ade in st ep 4. Check off all mem ber s of t he list w h o w ill r eceive t he let t er. Click Nex t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Select fr om a v ariet y of av ailable let t er s. I f you ar e cr eat in g a let t er fr om scrat ch, y ou w on 't see t h is scr een . I nst ead, y ou w ill see a Micr osoft Wor d docum en t w h er e y ou can cr eat e y our ow n cust om let t er . Click Nex t . Ent er t h e nam e and t it le of t h e per son w ho w ill sig n t h e let t er s. Check t he b ox if you w ant t o b e adv ised of m issing inf orm at ion on you r m ailin g list , such as a m issing m ailing addr ess or ZI P Cod e. Click Creat e Let t er s b ut t on. A Micr osof t W ord docu ment cont aining all t h e let t er s w ill open. Scr oll t h rou gh t he let t er s t o m ak e sur e t hey r ead t he w ay y ou wan t t h em t o. I f necessar y, you can add infor m at ion t o an y let t er . Select File, Pr int fr om t h e Wor d menu .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Recording Bad Debts I f you r comp any k eep s r ecor ds on an accr ual basis, you 'v e alr ead y recor ded in com e w hen a job is com plet ed an d in voice, ev en t houg h y ou hav en't y et r eceived t he p aym ent fr om y our cust om er . So w hen you discover t h at t h e cust om er isn' t g oing t o p ay, you need t o of fset t h e •incom e y ou rTable ofed Content ecor d w it h sa bad d eb t ex pense. •

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Show Me Q uick Book s® 2 0 0 4

Record Bad Debts By Gail Per r y

Pub lish er: Que

Receiv e 4Pay ment s Pub Dat e:Select February 19, 200

fr om t h e Cu st om er s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages:Ent 32 0er

t h e nam e of t he cu st om er an d j ob, if ap plicab le, f or w hom you w ill r ecor d a

bad debt . Leave t h e am ount set t o zer o. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w e f or asm all businesses. t o fin diban er s t o t heir quest ions t oarplace check mar k t o t heThey left ar of eanable uncollect le sw in voice. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Click OK in t he w ar ning box . t ask s quick and sim ple. Click t h e Set Discount bu t t on. Ent er as a discou nt t he am oun t of t h e un collect ib le debt .

Did You Know? Y o u e n t e r b a d d eb t s a s p o sit i ve n u m b e rs. Ev en t hough y ou are r edu cing t he am ou nt ow ed by t he cust om er , ent er t he am oun t as a posit iv e nu m b er . Qu ickBook s w ill r educe t h e am ount due by t h e num ber y ou ent er.

Chang e t he d iscoun t account t o t he account w her e you r ecor d bad debt exp en ses. Click t h e Done but t on. Sav e t h e Receiv e Pay ment s w in dow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 5. Making Purchases and Recording Payments • ha t You' llTable W D o of Content s •

I ndex

SetQPu rchases and Show Me uick Book s® 2 0 0 4 Vendor s

Pr efer en ces

By Gail Per r y

Use Pu r ch ase Ord er s

PubView lish er:I Que t em s

on Pu rchase Or d er s

Pub Dat e: February 19, 200 4

View I nf I SBN:Ven 0- 78dor 97- 30 78or -2 mat ion Pages: 32 0

Receiv e Good s Pay Bills Tak e Discou nt s Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Check ing ences accouSet nt ing soft w ar ePrfef orersm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenWr it evCh eckaccom s by - screen isual panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Pr int Checks Use t he Ch eck Reg ist er Cr eat e Pur chase Repor t s

Introduction Nearly ev er y b usiness eng ages in sp en ding of some sor t . Bu sin esses pur chase inv en t or y it ems, p ay r en t , bu y supp lies, clean t heir pr em ises, pay em ploy ees, pu r ch ase equ ipm en t ; t he list goes on and on. The t ask s descr ibed in t his chapt er w ill assist you in k eeping t r ack of •y our ex pendit Table Content s ing how m uch it cost s t o r un y our b usiness. Besid es kn ow in g how u resofand k now •m uch you spend, I ndex it 's im por t an t t o kn ow how m uch y ou ow e and w hen you r pay m ent s ar e Show Me Q uick 2 0 t0h 4 is infor m at ion at y our finger t ips w h en y ou t rack y our ex penses using du e. You can Book hav s® e all QuGail ick Per Books. By ry Qu ick Books pr ovid es an op t ion t o use pu r ch ase or d er f or ms t o r ecor d t he it em s y ou hav e Pub lish er: Que or der ed so y ou can p redict w h at b ills ar e p en ding. Using pu rchase or der s also enables y ou t o Pub Dat e: February 19, 200 4 k eep t r ack of wh at is on or der so y ou don 't reor der t h e sam e it em s. I n Quick Book s, pur chase I SBN: 78ion 97- 30 78 -2s d irect ly t o b ills as soon as y ou r eceive t h e it ems you or der ed . This or der inf orm0-at flow Pages: 32t0 h ave t o ent er y our p ur ch ase in for m at ion t w ice. And if t her e ar e discount s w ay y ou don' av ailab le for ear ly pay m en t , Qu ick Books calculat es t h ose f or y ou. You can sav e t im e by u sing Quick Book s t o pr in t y our ch eck s, and y ou can pr odu ce a v ariet y of r ep ort s t hat show y ou how m u ch y our com pany is sp en ding and w hat y ou ar e p ur ch asin g. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Purchases and Vendors Preferences Befor e y ou use t he p ur ch ases an d p aym ent s feat ur es of Quick Books, y ou need t o set some pr efer en ces t o est ab lish how t he p rog ram w ill fun ct ion . Som e of t hese pr eferences m ight hav e been set w hen y ou used t h e Easy St ep I nt er v iew , b ut it ' s w or t hw hile t o exam ine t h e •pr efer en ces Table of eContent s t h at ar in place and m ak e su re you ar e t ak ing adv ant ag e of all Quick Books h as •t o off er in t hIis ndex area. D et er m in e w het her y ou plan t o u se t he Qu ick Books in vent ory and Show Me Q uick Book s® ur 2 0es, 0 4 consider h aving Qu ick Book s giv e you a r em inder in adv ance of b ills pu rchase or der f eat pay m Per en tr yd ue d at es, an d ad vise Qu ick Book s as t o wh et her y ou n orm ally t ak e adv ant ag e of By Gail early p aym ent discou nt s av ailable f rom you r v en dor s. Pub lish er: Que Pub Dat e: February 19, 200 4

Set Purchase and Inventory Preferences I SBN: 0- 78 97- 30Orders 78 -2 Pages: 32 0

Open t he Pr eferences w indow by select ing Pr ef erences fr om t he Ed it m enu. Click t h e Pur chases & Ven dor s icon. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w f or pan sm all businesses. t har e eCom y Pr ef er ences tThey ab. ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickI f and y ou sim planple. t o u se t he inv ent or y or pu r ch ase or d er s f eat u r es in Qu ick Book s, ch eck t he I n vent or y An d Pu r ch ase Ord er s Ar e Act iv e box . Check t he inv ent or y w ar ning box if y ou w ant t o r eceiv e a w ar ning m essage wh en y ou t ry t o issu e an inv oice f or it ems not in y our in vent or y . Check t he p ur ch ase ord er war n in g b ox if you w ant t o be w ar ned t hat you ar e abou t t o use a d uplicat e pu rchase or der n um ber.

Set Bills Preferences Fill in t he b lank t o in dicat e how man y day s af t er receiv ing a b ill t he b ill is due.

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Did You Know?

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Qu i ck Boo k s assu m es b il ls a re d u e i n 1 0 d ay s. Becau se som e v endor s offer: erQue a d iscount for bills paid w it hin 1 0 day s, Quick Book s set s t he b ill due Pub lish dat e at 1 0 d ays and adds t he bill t o y our r em ind er list at t hat t im e. I f y ou Pub Dat e: February 19, 200 4 t y pically pay bills in 3 0 day s, en t er 30 here, or w hat ever t im ef r am e is I SBN: 0- 78 97- 30 78 -2 st andar d f or you r com pany . Pages: 32 0

Check t he w ar ning box if y ou w ant t o b e t old you hav e r eceiv ed a bill w it h a du plicat e num ber . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g t hee bf or ox sm if you t y pically t ake ad van age of iscoun t s er and cr ted it s.quest ions accou nt ingCheck soft w ar all businesses. They ar e table t o dfin d an sw s to heir qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Ivf isual accom by nt a scon t exts descr h atent m ak or mintghat ev w erill y day y ou ch eck tpanied h e discou an cise d cr edit b ox, ipt y ouion m tust er es an perf account be t ask s quick andwsim credit ed it h ple. you r discou nt s an d cr edit s.

Using Purchase Orders The p ur chase or der feat ur e of Quick Book s is opt ion al, but if you lik e t o p lan ah ead , using pu rchase or der s is a good idea. As soon as you ent er a pur chase or der in QuickBook s, t h e pr ocess of t r ack in g you r comp any 's spend ing begins. You can see at a glan ce wh at is on •or der and how Table of Content s is com m it t ed. Pur chase or der s m ake b ill pay ing easier because m uch m on ey •t he in for m at Iion ndexon t h e or der flow s r igh t on t o t he b ill. Giv e p ur ch ase ord er s a t r y and see Show Me Qt uick 20d 0 4t o t he relevan ce of y our com pan y' s r ecor d k eeping in Quick Books. w het her h eyBook don's®t ad By Gail Per r y Pub Purchases lish er: Que Use Orders Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open a new p ur ch ase ord er by select ing Vendor s, Cr eat e Pur chase Or der s fr om t he m en u.

Pages: 32 0

Click t h e dr op- d ow n ar r ow t o choose a v endor fr om t he ex ist ing vend or list . The v en dor 's n am e and add ress app ear in t h e Ven dor ar ea below . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know?

Y o u ca n e n t e r a n e w v e n d o r o n - t h e - fl y . I f t he v en dor f or t his pu r ch ase or der is not on t he list , j ust ent er t h e new v endor ' s nam e in t he Vendor field and y ou can add t h e nam e t o you r Vendor list .

I f t h e goods are t o be sh ipped t o a locat ion ot her t han you r comp any , ent er t he shipp in g locat ion. I f t h e addr ess has chan ged f or t h is vend or, en t er t he cor r ect ed in for m at ion in t h e Vendor area of t he for m . You can mak e t h is ch ange perm anent if y ou w an t . Ver ify t h e dat e and pur chase or der nu mb er ; r ev ise if n ecessar y .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Order Items on a Purchase Order Ent er t h e nam e of t he it em you plan t o ord er . A descr ipt ion and pr ice w ill fill in if t his in for m at ion h as been sav ed p rev iously .

See Also See " Add ing I t em s in t he List Wind ow " on p age 59 for in for m at ion on set t ing up inv en t or y it em s.

Ent er t h e num b er of it em s y ou wan t t o or der. Ver ify t h e pr ice t hat appear s, or ent er a pr ice if n o pr ice appear s. Leav e t he p rice field blank if y ou are u ncert ain . I f t h is ord er is for a specif ic cu st omer , y ou can ent er t h e cu st omer 's nam e. Ent er an opt ion al m essage t h at w ill ap pear on t his pu rchase or der . Check t he b ox t o ad d t his for m t o y our p rin t qu eu e for pr int ing lat er. Check t he b ox t o em ail t his f or m t o t he v endor .

Select a sav e opt ion .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Viewing Items on Purchase Orders You can p repar e a r ep ort show ing all out st an ding pur chase or der s so y ou can easily see w hich it em s h ave b een or dered and hav e y et t o be r eceiv ed . Then it 's a sim ple m at t er t o v iew an indiv idual pur chase or der. You can chang e t he or d er if n ecessar y , or ind icat e t hat all or •som e of t he Table Content s it em sofhav e been receiv ed. Af t er it em s ar e r eceiv ed , t hey ar e r em ov ed f r om t he •pu rchase or der I ndex an d ad ded t o y our com pan y' s accou nt s p ayab le, r eady f or y our p aym ent . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

View Items on Order Pub lish er: Que Pub Dat e: February 19, 200 4

Open t he Pur chase Or der s List by select ing Ven dor s, Pur chase Or der s List f r om t he I SBN: 0- 78 97- 30 78 -2 m en u.

Pages: 32 0

View all ou t st andin g or der s. D ouble- click an y ord er on t he Pur chase Or der s List t o v iew t he act u al or der. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and isu Esc ally two itclose h t hisa user - f riendly m etyhod ainingg.. Each t ask includes a scr eenPr vess pur chase or der ou arofe tvr iewin by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click t h e Repor t s b ut t on t o view a menu of r epor t s r elat in g t o pu rchases. Choose fr om r epor t s b ased on pur chases or v en dor s. Select a r epor t t o v iew . Chang e t he d at e at t he t op t o see it em s on or der as of a specific d at e or f or a par t icular t im e per iod. Scr oll t h rou gh t he r epor t t o see all it em s on or der .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Viewing Vendor Information Qu ick Books pr ovid es a one- st op w in dow w h er e y ou can v iew all t he t ran sact ions cu rr ent ly act ive wit h a par t icu lar vend or . You can see out st and in g bills, ou t st andin g or der s, pay m en t s issu ed , cont act in for m at ion, cr ed it lim it , and accou nt num ber . You can or der act iv it ies f r om •t his scr een, su Table ch of asContent r ecordsin g t he r eceipt of it em s an d bills, p aym ent of bills, and pr ep ar at ion •of r ep ort s. I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

View Vendor Information Pub lish er: Que Pub Dat e: February 19, 200 4

Click t h e Vendor s opt ion on t he Navigat or m en u, and t h en click t he Vendor Det ail I SBN: 0- 78 97- 30 78 -2 Cent er on t h e w in dow t hat ap pear s. Alt er nat iv ely , y ou can select Ven dor s, Ven dor Pages: 32 0 Det ail Cent er fr om t he t op menu . Select a v endor . View t h e v en dor list by clickin g t he ar r ow and choosing t he d rop dow n ar r ow. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingSelect soft w ar f oratsm Theybar able fin d swnex er s t t o quest ions infeorm ionally businesses. ou w an t t o view y e click in gt ot he aran r ow t o t heir t he Show op t ion . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickView and an simorple. iginal for m by double- click ing t he f or m nam e. Pick an act ivit y b y click ing t he Act iv it ies ar r ow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Receiving Goods When y ou r eceiv e it ems you or der ed , t hose it em s need t o be ad ded t o y our inv ent or y . Ot h er good s y ou or der , such as supp lies, also need t o be ack now ledged in QuickBook s so t h at t h e out st an ding pu rchase or der can be closed and t h e pay ment pr ocess can begin. You can check •t he goods y ou Table of Content s or dered against t he p ur ch ase ord er , or you can en t er a b ill direct ly int o •Qu ick Books w I ndex it h out t he st ep of t he p ur ch ase ord er . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Receive Goods Pub lish er: Que Pub Dat e: February 19, 200 4

Select Receiv e I t ems fr om t h e Ven dor m enu, or fr om t h e Act ivit ies m en u in t h e I SBN: 0- 78 97- 30 78 -2 Vendor Det ail Cent er .

Pages: 32 0

Click t h e dow n ar row or begin ent er in g a v en dor n ame in t h e Ven dor ar ea of t h e Cr eat e I t em Receipt s w in dow . Show Me Qu ickBook h elp s r ead s lear n sv isually for m s using leadin I f an opens pur chase orer der exist f or t h ishow vendt oor,per you ar et ask pr om pt ed tt oher eceiv e git ems accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions against a p ur ch ase ord er . Click Yes t o see op en or der s. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickCheck and sim t heple. or der or or d er s t h at ap ply t o t he good s y ou r eceiv ed . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Check t he b ox if a bill w as r eceiv ed w it h t he sh ip ment . The f or m nam e chan ges t o an Ent er Bills f orm . Ver ify t h e bill's due d at e. I f y ou hav en 't t r ansfer red inf orm at ion fr om a pur chase or der , ent er inf orm at ion abou t it em s r eceived and pr ice. Ver ify t h e qu ant it y of it em s r eceiv ed. Ver ify t h e t ot al amou nt due on t h e bill. Click h er e if y ou need t o view t h e pur chase or der . Select a sav e opt ion .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? P u rch a ses o r d e rs a re a u t o m a t ica ll y ad j u st e d . I f y ou r eceiv e it em s against a pu rchase or der , t h e pur chase or der is adj ust ed t o r ef lect it em s receiv ed . I f t h e ent ire ord er is n ot r eceived, t he pu r ch ase or d er is adj ust ed t o show t he r em aining it em s st ill on or der .

Paying Bills Receiv ing m er chand ise an d recor ding bills t hat ar e due solv es t he p rob lem of g et t ing t he inf orm at ion abou t y our p ur chases in t o Qu ick Book s. The nex t st ep is t o p ay for you r com pany 's ex pend it ur es. You pr obab ly hav e a p lan in place f or pay ing bills. Mayb e y ou w r it e •check s w eekly Table Content s or of t wice a mon t h. Whenever y ou' r e ready t o m ak e pay m en t s, you 'll f ind t he •bill- pay ing feat I ndex ur es of Qu ick Book s easy t o m ast er . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pay Bills Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pay Bills fr om t h e Vendor s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Set t he d ue dat e for b ills y ou w ant t o v iew, or click Sh ow All Bills t o show all out st an ding bills. Check off all b ills y ou int end t o p ay. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu it hmt his - f riendly m et hod of t rch aining t ask includes a scr eenVer ify ally the w pay en t user am oun t f or each b ill and ange. ifEach n ecessar y. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u d o n 't h a ve t o p a y 1 0 0 % o f t h e b il l am o u n t . I f y ou change t he am ount of pay m en t on a bill t o less t han 10 0% of t he am oun t du e, t he b ill r em ains in you r pay ables sy st em w it h t h e rem ain in g am oun t st ill du e.

Ver ify t h e ban k accou nt u pon w hich check s ar e dr aw n. I n dicat e t he d at e on w hich checks are wr it t en. Click on e of t he p ay but t ons t o comp let e t he bill p aym ent .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Taking Discounts When y ou p ay y our bills ear ly , y ou m ight be ent it led t o t ak e a discou nt offer ed b y y our v en dor . Ch eck t h e t erm s of t h e bill y ou receiv ed t o see w het her t her e is an opt ion for a discount . Ter m s such as " 2% 10 Net 30 " p rov ide f or a 2% d iscoun t if t h e bill is paid w it hin 10 •day s. Som e Table Content s off er a d iscount if t he ent ir e b alan ce is paid in f ull w it hin 30 d ays compofanies also •as op posed tIondex finan cing ov er a lon ger per iod of t im e. When you ent er y our bill in QuickBook s, Show Me Qdescr uick Book 04 y ou can ibe s® t he2 0discount t er ms, an d t hen y ou can ap ply t he discou nt r igh t in QuGail ick Per Books. Th e discount is calculat ed aut om at ically , an d you can over rid e t he calculat ion if By ry necessar y. Pub lish er: Que Pub Dat e: February 19, 200 4

Take I SBN: Discounts 0- 78 97- 30 78 -2 Pages: 32 0

Open t he Pay Bills w indow . Click t h e Show All Bills op t ion. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know?

Bil ls st i ll i n t h e d i sco u n t p e ri o d m i g h t n o t ap p e ar o n t h e u n p a id b i ll s li st . I f a v en dor of fer s a d iscou nt for ear ly pay m ent , and t he b ill is t echnically not due y et , t h e bill does n ot app ear on t he list . Click ing t h e Show All Bills op t ion display s all bills cur rent ly ou t st an ding, inclu din g t h ose not yet du e.

Check off bills f or pay m en t . Click a bill w it h a d iscount dat e, an d t hen click t he Set Discoun t b ut t on . You w ill see t he d iscoun t has been calcu lat ed . Verif y t hat t he amou nt is cor r ect and m ake any necessar y chang es. Ent er an accou nt in w hich t he d iscoun t w ill be recor ded. Click D one t o ret u rn t o t he Pay Bill w ind ow . Com plet e t he b ill pay ment pr ocess.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Checking Preferences I f you w r it e check s in Quick Books, y ou can set cer t ain p ref er ences so t hat t he check s are creat ed t o y our sp ecificat ions. For exam p le, y ou can cont rol w hich cash accoun t is used for cer t ain t y pes of check s, and y ou can ind icat e w h et h er you w ant y our account inf orm at ion t o •app ear on y our Tablechofeck Content s v oucher . You can h ave QuickBook s chang e t he dat e on y our checks t o •m at ch t he dat I ndex e on w h ich t hey ar e act ually p rint ed inst ead of t he dat e on w h ich t hey ar e Show Me QYou uick Book 2 0 r0 eq 4 uir e Quick Books t o w ar n y ou if dup licat e check nu mb er s ar e ab out creat ed. can s® also t oGail be Per used, By r y an d you can requ est t hat cer t ain pay ee in for m at ion b e included on t he check. Pub lish er: Que

SetPubChecking Preferences Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Ed it , Pr ef er ences t o op en t h e Pr ef er ences w in dow . Click t h e Checkin g icon on t he lef t .

Click t h e My Pr efer en ces t ab . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI nsoft w ar f or sm all businesses. ar e able t o fint yp d an swfor er smt olist t heir dicat ee w hich b ank account w illThey be used for each e of ed. quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Qu i ck Boo k s m a k e s it s o w n sel ect i o n i f yo u d o n 't sp ecif y a b a n k . I f y ou leave t he ban k accou nt opt ions blank , Qu ick Books ch ooses an accou nt based on t h e accou nt you used t he last t im e you opened one of t h ese f or m s. You can alw ays over ride t he ban k accou nt inf or m at ion on a f orm if necessar y.

Click t h e Com pan y Pr ef er ences t ab t o see t he com pan y- w ide opt ions.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Choose v isual accom by tao con cise t ext at m ak es account perf or min eveck er y day t he firpanied st opt ion display he ndescr am e ipt of ion youtrhcomp any ong ch t ask s quick st ubs.and sim ple. Leave t h is box u ncheck ed t o hav e Quick Book s pr int check s using t h e dat e on t h e check for m . Ch eck t h e box t o hav e Quick Books use t he d at e on w hich t h e check is pr int ed. Check here t o f orce Quick Book s t o posit ion y our cur sor in t he p ayee f ield on ch eck s. Check ing t h is box enables Qu ick Book s t o p rov ide y ou w it h a w ar ning w hen you ar e abou t t o issue a check w it h a dup licat e n um ber . W hen t his feat ur e is on , Qu ick Books w ill fill in t he account nu mb er of any v en dor or cust om er you ent er on a f or m. I n dicat e w hich account is t o be used for p ayr oll an d p ayr oll t ax liab ilit ies.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Did You and Know? t ask s quick sim ple. On l y t h e ad m i n ist r at o r ca n m a k e co m p a n y - w i d e ch a n g e s. I f y our Qu ickBook s p rogr am is set up f or m ult ip le u ser s, only a u ser w it h adm inist r at iv e r igh t s can m ak e changes on t h e Com pany Pref er ences t ab in t he Pr efer en ces w in dow .

Writing Checks When y ou p ay a b ill in Quick Book s, t he p rog r am issues a ch eck f or t h at pay m ent . Wh et her y ou act u ally p r in t checks using you r Quick Books pr ogr am, or simp ly en t er pay m en t s y ou'v e m ade int o t he pr ogr am , y ou n eed t o f am iliar ize y our self w it h t he Qu ick Book s check - w r it ing •feat u re. You Table ofrit Content s s for ob lig at ions t h at d on't hav e accomp any ing bills, su ch as y our can w e check •r en t . Or mayI be ndexwh en y ou w rit e hand- wr it t en ch eck s t h at need t o b e en t er ed int o QuickBook s. Show uick s® er 2 0 0t 4hese p aym ent s in t o y our QuickBook s p rog ram is t hr oug h t h e Wr it e The bMe estQw ayBook t o ent ChGail eckPer s feat By r y ur e. Pub lish er: Que

Write Checks Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Bank ing, Wr it e Checks fr om t h e menu , or p ress Ct r l+ W. Ver ify t h e accou nt on w h ich t his ch eck w ill be w r it t en.

Show Me Qu s h elp ead er EntickBook er t h e pay ee'ss rnam e.s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied byaall con ipt ion t h at app m akear es perf or ymin er yaday I M POR TAN T Re sp ond t o w a cise rn in tgext s. Adescr w ar ning m ight wh en ou genev t er t ask s quick ple.of w ar ning depends on t h e cir cum st ances. For ex am p le, y ou m ight be pay ee.and Thesim t y pe t old y ou hav e out st an ding b ills f r om t his v en dor . Read t he w ar ning, decide h ow y ou w ill r espon d, an d t hen click OK t o clear t he w ar ning f r om y our screen. Ent er t h e ch eck am oun t .

Ver ify t h e dat e and ch eck n um ber, if applicable. Ent er t h e ex penses, t he am ou nt , an d an op t ion al m emo.

I f y ou are pur chasing inv en t ory , click t he I t em s t ab. Ent er t h e it em s, t h e qu ant it y , and t h e cost . I n dicat e w het her t his is t o be an on lin e pay m en t . •

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See Also

By Gail Per r y

Pub lish er: "Que See Mak in g

On line Pay m en t s " on p age 195 f or infor m at ion on m ak ing I nt er net .

Pub Dat paye:mFebruary en t s ov19, er 200 t he4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Check t he b ox if t his check is t o b e placed in t he p rin t qu eu e. Recor d t he check by select ing a sav e opt ion . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Printing Checks When y ou w r it e checks in Qu ick Book s, you ind icat e w h et h er you w ant t o p r in t t h e check im mediat ely ( by ch oosin g t h e Pr int op t ion at t h e t op of t he w ind ow) , pr int it at som e f ut u re dat e ( by checking t h e To Be Pr int ed box ) , or not p r in t it at all. Wh en y ou ch oose t o p rint •check s lat er ,Table Content s y ou of can choose t o pr in t t h e ent ir e bat ch of out st and ing ch eck s, or y ou can pick •t he ones youI ndex w ant t o pr int and sav e t h e ot her s un t il lat er . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Print Checks Pub lish er: Que Pub Dat e: February 19, 200 4

Select File, Pr int For m s, Ch eck s fr om t he m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ver ify t h e ban k accou nt . Ver ify t h e fir st check nu mb er for t h is bat ch of ch eck s. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingCheck soft w ar f orchecks sm all businesses. They e able t o fin d an sw er s t o t heir quest ions offeall t hat are t o be wr itar t en. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day I M POR TAN TP la ce t h e ch e ck fo r m s i n p ri n t e r. Befor e cont inuing, b e sur e t o place t ask s quick and sim ple. y our act ual check for m s in t he pr int er . Click OK. Ver ify t h e pr int er set t ings. Select t he ch eck st y le t hat m at ch es you r act ual checks. I n dicat e w het her y ou w an t y our com pan y nam e, add ress, and logo p r in t ed on t h e check s. Click Pr int t o send t he ch eck s t o t he pr int er .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using the Check Register The ch eck r egist er d isp lay s all t he t r ansact ions t h at af fect t h e cash account . There is a sep arat e ch eck r egist er in Quick Book s for each cash account ( and also all y our ot her balance sheet accou nt s, ex cept Ret ained Ear nings) . Ev er y t im e y ou mak e a pay ment or r ecor d a •deposit , t h e Table of Content t r ansact ion is sau t om at ically r ecor ded in y our ch eck r egist er . You can view t h e •t r ansact ions I tndex h at hav e b een r ecor ded in t h e r eg ist er , y ou can m ake en t ries dir ect ly in t o t h e Show uick Book 2 0 choose 04 r eg istMe er ,Qand y ou s® can a t r ansact ion and g o dir ect ly t o t he orig in at ing for m . By Gail Per r y Pubthe lish er: Check Que Use Register Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Pr ess Ct r l+ A t o open t he Ch ar t of Accou nt s.

Pages: 32 0

D ouble- click y our ch eck in g accoun t t o open t he r egist er . Scr oll t o view ex ist ing t r ansact ions. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w itan h tyhis user - f ion riendly m et hod of Num t r aining includes scr eenD oubleclick t r ansact ( ex cept in t he ber . f Each ield ) ttoask view t h e or a ig inal f or m by - screen v isual accom by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day and m ak e cor r ect panied ion s if necessary . t ask s quick and sim ple. Click a t r ansact ion , and t h en click t h e Quick Repor t b ut t on t o obt ain a r epor t show ing all t r ansact ions f or t he select ed pay ee. Choose fr om a v ariet y of sor t op t ions. Ent er a t r ansact ion s r ig ht in t h is regist er by fillin g in each ap pr opr iat e field, an d t hen click ing t he Recor d but t on . Click t h e Go To opt ion t o sear ch f or a t r ansact ion in t his r egist er . Right - click a t r ansact ion, an d t hen choose Void t o void t he t ran sact ion. Pr ess Esc t o close t h e w in dow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Void in g Ch eck s" on p age 179 f or infor m at ion on v oid ing t r ansact ion s in Qu ickBook s.

Creating Purchase Reports Qu ick Books pr ovid es a v ariet y of r epor t s t hat enable y ou t o see how mu ch y ou' ve sp en t , w hat y ou' ve spent y our m oney on , and w hich it em s ar e on or der fr om w h ich v en dor s. You can r eq uest r epor t s gr oup ed by vend ors, it em s, or j obs. You can also v iew su m mar y r epor t s t h at •pr ov ide t ot alTable of nt Content amou s, or sy ou can r equ est det ailed r ep ort s t hat sh ow ever y it em and ever y •t r ansact ion. IYou ndex can view t h e repor t s on- scr een , or choose t o pr int paper copies of t he Show r ep orMe t s. Q uick Book s® 2 0 0 4 By Gail Per r y Pub lish er: Que Create Purchase Reports Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Vendor List fr om t he List s m enu.

Pages: 32 0

Click t h e Repor t s b ut t on in t he Vendor List w ind ow. Select Repor t s on All Vend ors. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally his user riendly et hod of t&r aining Each ask includes scr eenSelect fr omw ita hv tariet y of -rfepor t tym pes. Pr ofit Loss r.epor t s tshow y our ex a penses by - screen v isualby accom panied by a scon ciselet ext descr ipt ionhow t h atmmuak ev erFor y day ar r anged v en dor . Account Payab repor t s show ches m perf oneyorymin ou g owe. t ask s quick sim ple. t his exand am ple, Pur chase r ep ort s hav e been chosen. Th e sid e m en u show s wh ich r epor t s ar e av ailab le in t h e t y pe y ou ch ose.

Chapter 6. Collecting and Paying Sales Tax • ha t You' llTable W D o of Content s •

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SetQSales Tax Show Me uick Book s® Pr 2 0eferences 04 By Gail Per r y

Cr eat e a Sales Tax I t em

PubCh lisharg er: e Que Sales

Tax t o a Cust om er

Pub Dat e: February 19, 200 4

Sell Tax Ex emp I t em s I SBN: 0- 78 9730 78t -2 Pages: 32 0

Sell I t em s t o Tax Ex em pt Cust om er s Pr oduce Mon t hly Sales Tax Repor t s Pay Sales Tax Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g e asoft D iscount f orsm Ear Pay ment They ar e able t o fin d an sw er s t o t heir quest ions accouTak nt ing w ar e f or alllybusinesses. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction I f you sell it em s at r et ail and t he it em s y ou sell qu alif y f or sales t ax , y ou ar e ex pect ed t o collect sales t ax f rom you r cust om er s at t he t im e of t h e sale and rem it t hat t ax t o t h e gov ern m en t on a t im ely basis. •

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•Becau se sales I ndex t ax ap pears as a separ at e it em on you r inv oice for m s, you m ust set u p a Sales Show Book s® 2 0 0s4 t o accom m odat e t he pr esen ce of t he t ax on f orm s. Af t er you 'v e set Tax I tMe emQ uick in QuickBook upGail anPer it em, t he t ax flow s ont o y our sales for m s so y ou can char ge y our cu st om er s for t he t ax . By ry

I n som e st at es, v arious goods are ex em p t f rom sales t ax . New Jer sey , f or ex am ple, doesn' t er: Que t ax Pub t h elishsale of clot h in g. I llinois doesn' t t ax t he sale of new sp apers and mag azines. PubBooks Dat e: February 200 4t o sp ecif y w hich it em s y ou sell ar e subj ect t o t h e t ax and w hich ar e Qu ick en ables19,you not . I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Som e cust om er s ar e ex em pt fr om sales t ax . For t hose cust om ers, Quick Book s giv es you an opt ion of exem pt ing t h e cust om er s or p ar t icu lar sales f rom sales t ax . Aft er y ou' v e collect ed t ax , y ou ar e requ ired t o r em it t h e t ax t o you r st at e or local gov ern m en t . Qu ick Books pr ovid es y ou w it h a for m t hat su mm ar izes you r t ax collect ions. You Show Met his Qu ickBook h elp s reead er ssales lear nt ax v isually per for m t askysour using heenleadin can use f orm t o scalculat y our , and thow hen tyoou can m ake paytm t . Youg can accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions also t ak e adv ant ag e of opp ort u nit ies for ear ly pay m en t d iscoun t if y our t ax collect ion agency qu ick ly and v isu ally w it h t his user f riendly m et hod of t r aining . Each t ask includes a scr eenallow s su ch a discou nt . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Sales Tax Preferences Befor e y ou can app ly sales t ax on y our sales t o cu st om er s, you m ust est ablish som e pr elim inar y inf or m at ion ab out you r sales t ax r equ ir em en t s. I n t h e Pr ef erences w indow , y ou indicat e w h en t ax is char ged t o you r cu st omer s, t he f r eq uency w it h wh ich y ou pay sales t ax •t o t he g over nm Table enoft , Content and t hse nam e of t h e t ax in g j ur isdict ion t o w hom y ou pay t ax . You can •also ind icat eI ndex w h et h er you w ant t ax able it ems t o b e t agged on inv oices. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Sales Tax Preferences Pub lish er: Que Pub Dat e: February 19, 200 4

Select Ed it , Pr ef er ences t o op en t h e Pr ef er ences w in dow .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Sales Tax icon . Click t h e Com pan y Pr ef er ences t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingSelect soft w ar e ftor all businesses. Theypany ar e char able ges t o fin d antsw Yes o insm dicat e t hat you r com sales axer . s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day I n dicat e t he t er m s y ou w an t t o use t o refer t o t ax able and n on- t ax able sales. t ask s quick and sim ple. I n dicat e t he n ame of t he sales t ax it em you m ost f r eq uent ly char ge t o cust om er s. Check t his box if y ou w ant a T t o app ear on sales for m s t o ident ify t axab le it em s. I n dicat e w hen cust om er s act ually ow e sales t ax . Sh ow t h e fr equency of y our sales t ax r emit t an ces. Click OK t o sav e y our chan ges.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Did You Know t ask s quick and sim ple. T a x ca n b e o w e d a t t h e t i m e o f sa le o r a t t h e t im e o f p a y m e n t . I f y our com pany 's finan cial r ecord s ar e kept on t he accr ual b asis, t ax is ow ed at t he t im e of sale and you r em it t he t ax t o t he gov ern m en t w hen y ou f ile you r sales t ax r et ur n, w het h er or not t he cust om er has p aid t h e bill. I f you r r ecor ds ar e k ept on t he cash basis, t he sales t ax is not ow ed b y t he cust om er , nor d o y ou ow e it t o t he gov ern m en t , un t il y ou collect t he m oney f r om t he cust om er .

Creating a Sales Tax Item Rem em b er , it em s ar e t he p ieces of infor m at ion list ed on sales and pu r ch ase f or m s, su ch as t he goods y ou pu rchase. Sales t ax is an it em t oo, because it occup ies a lin e on you r sales for m s. Befor e y ou can char ge a cust om er sales t ax , y ou h ave t o set u p t h e Sales Tax it em , •indicat ing t hTable ofeContent e nam of t hes t ax, t he t ax ing aut h or it y t hat ult im at ely r eceiv es t he t ax pay ment , •and t h e rat eI ndex at w h ich t ax is calculat ed . Af t er all t his is set u p, char ging sales t ax becomes Show uick Book s® 2 0 0 4 aut omMe atQic. By Gail Per r y Pub lish er: Create a Que Sales Tax Item Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open t he New I t em w indow by select ing List s, I t em List , and t h en pr essing Ct rl+ N.

Pages: 32 0

Select Sales Tax I t em as t he it em t y pe. Give y our sales t ax a nam e. " Sales Tax" is fin e if t here is only one t ax and only one Show rMe QuI fickBook s ht ax elp satr ead how t ot per for m ask soff using heoose leadin g at e. you pay m u lteripslelear ratnesv isually or t o d if fer en g over nmtent ices, tch a nam e accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions t hat dist ing uish es t his t ax f r om t he ot hers. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and ple. ipt ion of t he t ax and, if ap plicab le, t o w hat it ap plies. er asim descr Ent er t h e r at e for t his t ax . Select t he nam e of t he ag en cy t o w hich you p ay t he t ax . Th is agency is add ed t o y our v endor list . I f t he t ax agency does n ot ap pear on t he list , select Add New t o ent er t he agency nam e. Click OK t o sav e y our chan ges.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Add ing Vendor s" on p age 57 for in for m at ion on en t ering det ailed inf orm at ion abou t n ew vend ors.

Did You Know Y o u ca n cre a t e a sep ar at e it e m fo r e a ch sal es t ax y o u p a y. I f y ou pay t ax t o m or e t han one t axing au t hor it y, cr eat e a separ at e it em f or each r at e an d each t ax agency . When y ou char g e a cust om er on an in voice, ju st select t h e pr oper t ax it em. Quick Book s w ill calculat e t he righ t am ou nt an d cr eat e a t ax pay able ent r y t o t he pr oper gov ern ment aut hor it y. Y o u ca n Q u ick A d d yo u r sa le s t a x a g e n cy t o y o u r v en d o r li st . W hen y ou ent er t he nam e of y our sales t ax agency not pr eviou sly ent er ed, y ou are ask ed if y ou w an t t o Quick Add t h is nam e t o t he Vendor List or set u p t he v endor . Select ing Qu ick Ad d p ut s j ust t he agency n ame on y our Vend or List . You can ed it t he vend or lat er t o ent er ad dr ess, ph one n um ber, and ot her p er t inent inf orm at ion.

Charging Sales Tax to Customers Qu ick Books calculat es sales t ax based on t h e rat e you ent er ed . All it em s on an in voice t hat ar e subj ect t o t ax are added t oget her and t h e t ax r at e is ap plied . I t em s t hat h ave been designat ed as non - t ax able ar e ex em pt ed fr om t he t ax calcu lat ion . All y ou hav e t o d o is •indicat e w h ich Table t axofrContent at e t o suse and Qu ick Book s does t he rest . I f y ou char ge t he sam e t ax r at e •on ev er yt h ing I ndex you sell, t he pr ocess of ch arg in g sales t ax is easier st ill. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Charge Sales Tax to a Customer Pub lish er: Que Pub Dat e: February 19, 200 4

Open an inv oice ( pr ess Ct r l+ I ) .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er t h e cu st omer n ame and t he it em ( s) y ou plan t o sell. Select t he cor r ect t ax . I f you pay t ax at on ly one r at e an d t o only on e gov er n ment off ice, on ly one t ax will b e list ed her e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n cre a t e a n e w sa le s t a x it e m o n - t h e - f ly . On an in voice for m , click t he d own ar r ow in t he Sales Tax area an d select Ad d New t o ent er a new sales t ax it em .

Sav e t h e inv oice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Selling Tax Exempt Items I f you r st at e's t ax law allow s you t o ex emp t cer t ain it em s fr om t he sales t ax calculat ion , you can mak e t h is ex emp t ion aut om at ic w hen you set up t h e non- t axab le it em s. Each st at e has dif fer en t r ules abou t w hat is and isn' t t ax able. Find out t he r ules f or you r st at e, and t hen set •up y our it emTable of Content s accor d in gly .s •

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Show Me Q uick Book s® 2 0 0 4

Sell Tax Exempt Items By Gail Per r y

Pub lish er: Que

t he19, I t em Pub Dat e:Open February 200 4list

by select ing List s, I t em List fr om t h e menu .

I SBN: 0- 78 97- 30 78 -2 Pages:D32 0 oubleclick

t h e it em t hat you w ant t o mak e t ax ex emp t . The Edit I t em win dow

app ear s. Chang e t he t ax cod e t o Non t o indicat e t h at t h is is a n on- t ax able it em . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions OK. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Selling Items to Tax Exempt Customers Som e cust om er s ar e ex em pt fr om p ayin g sales t ax . They w ill t ell y ou w h o t h ey ar e. You need t o acq uir e a t ax - exem pt num b er fr om t he ex emp t cust om er s, and QuickBook s g iv es y ou a place w her e y ou can ent er t his n um ber . Then w hen y ou issue an in voice t o t hat cu st om er , t ax •is not char ged. Table of Content s You don 't hav e t o mak e an y changes on t h e inv oice b ecause t h e pr ocess of •not t ax ing par I ndex t icu lar cust om er s becom es aut om at ic. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Sell Items to Tax Exempt Customers Pub lish er: Que Pub Dat e: February 19, 200 4

Select Cu st om er : Job List f rom t he List s m enu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

D ouble- click t h e nam e of t h e cu st omer n ot sub ject t o sales t ax , or p ress Ct r l+ E t o open t he Edit Cust om er w in dow . Click t h e Add it ion al I nf o t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w itt ax h t his f riendly m et- thod of t rstaining Chang e t he cod euser t o -Non f or non ax able at us. . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I f ap plicab le, ent er t he cust om er ' s r esale nu mb er . Click OK t o sav e y our chan ges.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? T h e Jo b I n fo t ab m ig h t n o t a p p e a r in y ou r Ed it Cu st o m e r w in d o w . The Job I n fo t ab appear s in t h e Edit Cust om er w ind ow only w hen t her e ar e no sp ecific job s set up f or t he p ar t icular cust om er . I f you h ave ad ded ind iv id ual j obs f or t his cust om er , t he Job I n fo t ab appear s in t h e Edit Job w indow for each job. I n t his sit u at ion , t her e is no n eed for a Job I n fo t ab t o ap pear in t h e m ain cust om er w in dow .

Producing Monthly Sales Tax Reports Ev ery st at e has a diff erent for m t hat accom panies sales t ax pay m en t s. Alt houg h Quick Book s does n ot pr epar e t h e sales t ax f or m for each st at e, t he p rog r am does pr ov ide a sales t ax r ep or t . This r epor t h elp s you f ill out t he sales t ax for m f or t h e st at e or st at es t o wh ich y ou •m ust m ak e pay Table s m of entContent s. •

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Show Me Q uick Book s® 2 0 0 4

Produce Monthly Sales Tax Reports By Gail Per r y

Pub lish er: Que

t he19, Vendor Pub Dat e:Open February 200 4 s

m enu and select Sales Tax .

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

Sales Tax Liabilit y f rom t he sub menu .

Chang e t he d at es t o r eflect t h e t im e period t h at is cov er ed b y y our cur r en t sales t ax b ill. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick simKnow? ple. Didand You T h e sa le s t a x re p o rt i s co m p r eh en si ve . The r epor t con t ain s t he t ot al sales f or t he t im e per iod , t he am ou nt of t axab le sales, t h e am ount of nont ax able sales, t he t ax rat e for each t yp e of sales t ax y ou pay , and t h e am ount of t ax cur r ent ly ow ed t o each ju risdict ion t o w hom you pay t ax. You can t ran sf er t his infor m at ion d ir ect ly t o t he n ecessar y t ax f or m .

Click t h e Pr int b ut t on t o pr int t he r epor t . Close t he r epor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Paying Sales Tax When it 's t ime for y ou t o p ay you r sales t ax, open t h e Pay Sales Tax w indow . Fr om t h er e, y ou can issue checks for sales t ax pay m ent s and r eliev e y our sales t ax liabilit y at t h e same t ime. By using t h e Quick Book s sales t ax pay m ent p r ocess, all accou nt s ar e char ged pr oper ly . At •any t im e y ouTable can ofexContent am in es t he in for m at ion in t h is win dow if y ou wan t t o k now t h e st at us of •y our sales t ax I ndex pay able. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pay Sales Tax Pub lish er: Que Pub Dat e: February 19, 200 4

Open t he Vendor s m enu and select Sales Tax .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Pay Sales Tax fr om t he subm enu . Ver ify t h at t he ban k accou nt is cor r ect . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingVer soft f or esm all businesses. They e able ifywtar h ee dat t hat will ap pear on t hearcheck . t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ver ify t h e dat e on w h ich sales t ax is due. t ask s quick and sim ple. Click t o check each sales t ax it em y ou w ant t o p ay. Check t he To Be Pr in t ed b ox if you plan t o use Quick Books t o pr int t his check . Click OK t o ex ecu t e t he pay ment .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? T a x am o u n t s a re cle ar e d f ro m t h e Pa y Sa l es T a x l ist . When y ou click OK t o pay t hese am ou nt s, t he am ou nt s ar e r em oved fr om t h e list . The n ex t t im e y ou open t his list , any am ou nt s y ou paid n o longer app ear t here.

Taking a Discount for Early Payment I f you p ay you r sales t ax ear ly or on t im e, y ou m igh t h ave an opp or t unit y t o t ak e a d iscoun t for t he t im ely pay m en t . I f you sim ply r ed uce t he am ou nt y ou pay in Qu ick Books, it w ill look like you didn 't pay t he ent ir e bill an d y ou' ll st ill carr y a liab ilit y on t h e book s. I nst ead, y ou •can accoun t Table of Content s t separ at ely . You can en t er t he d iscoun t in y our com pany r ecord s, f or t he discoun •w hich redu ces I ndex t h e am ount du e, an d t hen wh en y ou' re ready t o pay t he t ax , t h e corr ect Show Me Q uickear Book am ount app s. s® 2 0 0 4 By Gail Per r y Pub lish Que Take aer:Discount for Early Payment Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open t he Ch art of Accou nt s b y pr essing Ct r l+ A.

Pages: 32 0

D ouble- click t h e Sales Tax Payab le accoun t t o open t he r egist er associat ed w it h t his accoun t . Show Me Qu s h elp s r at eadt he er sblear n v isually how ter o ,per for m ttask using t he leadin I n ickBook t he t r ansact ion ot t om of t he regist change he ds at e if necessar y tgo t he accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions dat e t he d iscount is issu ed , or leave t oday 's d at e in place. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickI nand t he sim Venple. dor ar ea, ent er t he nam e of t he g over nm ent agency t o w h ich y ou p ay t he sales t ax. I n t he Paid ar ea, ent er t he amou nt of t he d iscount . I n t he Accoun t ar ea, ent er t he accoun t w h er e y ou wan t t o r ecor d t he d iscoun t . Ent er an opt ion al m em o descr ibing t he discoun t or t he m ont h t o w hich t he discount app lies. Click Recor d t o sav e t he t r an sact ion.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n r eco rd d isco u n t s i n a se p a ra t e a cco u n t . Your com pan y m igh t hav e a specific account w here discoun t s ar e r ecor ded, or you m igh t h ave t o est ablish a new account t hat y ou can call Discou nt s Tak en, or sim p ly Ot her I n com e.

Chapter 7. Using Timesaving Features W ha t You' ll D o • •

Mem orize a Tr ansact ion Table of Content s I ndex

Mem orize a Gr oup of Tr ansact ions

Show Me Q uick Book s® 2 0 0 4 By Gail Use Per r ya

Mem orized Tr ansact ion

Schedule a Recu r ring Tr ansact ion

Pub lish er: Que

Pub Dat e: February 19, 200 4

Ch ange Mem or ized an d Schedu led Tr ansact ion s I SBN: 0- 78 97- 30 78 -2

Rem Pages: ove 32 0Mem or ized Tr ansact ions Set Rem inder s Pr eferences Use Rem ind er s Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction Sim plify y our lif e by m em orizing t r ansact ions in Quick Books. A m em or ized t r ansact ion is a t r ansact ion t o w hich you assig n a nam e, such as a r epor t y ou hav e pr epar ed, a ch eck y ou hav e w r it t en, or a for m t hat y ou hav e f illed in . Then, you can recall and r ep eat t h e •t r ansact ion w Table of Content s r uct ing it . When y ou t ak e t h e t im e t o cr eat e a f or m or a repor t it h out r econst •t hat y ou plan I ndex t o use ag ain , using t he mem or izat ion f eat ur e t o r ecall t he t r an sact ion sav es y ou Show Me Qof uick Book g s®t o 2 0cr 0 4eat e t he t r ansact ion ag ain. Th e m em or izat ion f eat ur e also enables t he t ime h avin y ou crr yeat e for m s t hat ot her Qu ick Book s users at y our com pany can access. By Gailt oPer I f sev er al t ran sact ions go t oget her and ar e used repeat edly , y ou can m em or ize all t h e Pub lish er: Que t r ansact ions as a gr oup , and t hen execut e t h em all t oget her . Pub Dat e: February 19, 200 4 30 78t-2 Do youI SBN: w ant0- 78 t o97t ake his simp lif icat ion t echniq ue one st ep fu rt h er ? Set up y our m em orized t r ansact ions32t0o be r ecu rr ing t r ansact ions an d QuickBook s w ill do t he w or k f or y ou. Wit h Pages: r ecur r ing t r ansact ions y ou can hav e a rem inder sent t o y our self let t ing y ou k now it 's t im e t o execut e a t r ansact ion , or y ou can h ave QuickBook s per for m t h e w hole t r ansact ion for y ou. How easy is t hat ? Qu ick Books can send in voices aut om at ically, issue p ur ch ase ord er s, and even pay b ills.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Memorizing Transactions I n QuickBook s, y ou can m em or ize any t ran sact ion y ou w an t . Wait unt il you see how m uch t im e y ou sav e w hen you use t h is feat ur e. You can m em orize t ran sact ions t hat you r e- use fr equ en t ly, or m em or ize a t r ansact ion t hat you m ight not use of t en b ut t hat is t ime •consum ing or Table Content comofplicat eds t o cr eat e. Her e's an ex amp le of a p ur ch ase ord er for sever al it em s •y ou or d er f r eq I ndex uent ly . Con sider cr eat in g a pu rch ase or der f or all t h e it ems you or der fr om a Show Q uick Book 4 singleMev endor . Ths® en ,2 0w0hen it ' s t im e t o place an ord er , y ou ju st open t he m em orized t r ansact By Gail Per ion r y an d fill in t he q uant it ies. Pub lish er: Que

Memorize a Transaction Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Vendor s, Cr eat e Pur chase Or der s t o open t h e Pur chase Or der w ind ow. Ent er t h e Ven dor n ame.

Show Me Qu s em h elp r ead erm s ally lear pur n v isually per fordor m t, ask s ing using leadin g EntickBook er t h e it s ys ou nor chase frhow om tt ohis v en leav t h et he quan t it ies accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions blank . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickPrand sim ple. ess Ct r l+ M t o begin t he mem or izat ion p rocess. Ent er a uniqu e nam e f or t his t ran sact ion. Select Don 't Remin d Me. Click OK. Cont inu e using t he Pu r ch ase Ord er for m if y ou lik e. Or , pr ess Esc and select No t o close t he f orm wit h out cr eat ing an act ual pu r ch ase or d er .

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n cl o se t h e t ra n sa ct i o n w i t h o u t sav in g i t . Aft er y ou' v e m em or ized y our t r ansact ion , y ou d on' t need t o cont inu e usin g t he for m , nor do y ou need t o save it . The f or m in t h is ex am ple w as ju st used as a basic design for t he t r ansact ion y ou m em or ized .

Memorizing a Group of Transactions I f you f requ en t ly per for m t h e sam e t ran sact ions t oget her , w hy n ot m emor ize t h em as a gr oup an d ex ecut e t he w hole g r oup at on ce! For ex am ple, you m igh t hav e sever al f ix ed m ont h ly ex penses t hat ar e due at t h e same t im e, such as r en t , secu rit y ser vice, insur ance, •loan pay ment Table of Content , and so on. sYou can save all t hese ex penses as a gr oup called " Mont hly •Ex penses, " and I ndext hen issue one or der . The ent ir e g rou p of t ran sact ions will t hen b e ex ecut ed Show Me Q uick Book s® 2 0 0 4 at once. By Gail Per r y Pub lish er: Quea Group Memorize Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Cr eat e a m em or ized t r an sact ion, as sh ow n in " Mem or iz in g Tr an sact ions" pr ev iously in t his chapt er .

Pages: 32 0

Pr ess Ct r l+ T t o open t he Mem or iz ed Tr ansact ion list . Show Me Qu ickBook s h elp s r ead er s sact learion n v isually per select for m t ask Click t h e Mem orized Tran bu t t on,how an dt tohen News using Gr oup.t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Ent v isual t ext ized descr ion t h at m ak es perf or min g ev er y day er aaccom uniqu panied e nam eby f ora ycon ourcise m emor gript oup. t ask s quick and sim ple. Choose w het her y ou w ant QuickBook s t o issue a r em ind er wh en t h e gr oup is du e. I f y ou ask for a r em inder , ind icat e how f requ en t ly y ou w an t t o be r emin ded of t his gr oup of t r ansact ions. I f y ou ask for a r em inder , ind icat e t he nex t d at e on w hich y ou w ant t o b e r em ind ed . Click OK t o est ablish you r new g rou p.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? M e m o ri ze d g ro u p s a p p e a r in b o ld . The m em or ized grou ps st and out on y our Mem orized Tr an sact ion list because t hey app ear in bold. Th e w ord Gr ou p also app ear s in t he Ty pe colum n.

Add a Transaction to the Group W it h t h e Mem orized Tr ansact ion list st ill open, click once on t he m em orized t r ansact ion t hat y ou w ant t o ad d t o t he gr oup. Click t h e Mem orized Tran sact ion bu t t on at t h e bot t om of t he list an d choose Edit ( or p ress Ct r l+ E) . Click t h e Wit h Tr ansact ion s in Grou p opt ion. Choose t he nam e of t he g rou p t o w hich t his t r ansact ion is t o b e added. Click OK t o sav e t h e gr oup assig nm en t y ou hav e m ade f or t his t ran sact ion.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? M e m o ri ze d g ro u p s a p p e a r t o g et h er i n t h e M em o ri ze d T ra n sact i o n l ist . You' ll see all t he m em b er s of a grou p list ed beneat h t he gr ou p h ead in g on you r Mem orized Tr an sact ion list .

Using Memorized Transactions Ok ay , y ou'v e m em orized som e t r an sact ions, n ow w hat ? You can t ak e adv ant ag e of y our m em or ized t ran sact ions by r em em berin g t o use t h em w hen y ou w ant t o sav e t im e. An y t im e y ou w an t t o use a mem or ized t r ansact ion, j ust op en t h e list of mem or ized t r ansact ions, •choose t he t ran Table of Content s use it as you do any ot her Quick Books f or m. sact ion, and •

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Show Me Q uick Book s® 2 0 0 4

Use a Memorized Transaction By Gail Per r y

Pub lish er: Que

ess Ct r19, l+ T200 t o4 open Pub Dat e:PrFebruary

t he Mem or iz ed Tr ansact ion list .

I SBN: 0- 78 97- 30 78 -2 Pages:D32 0 oubleclick

a m em or ized t r ansact ion t hat you w ant t o u se. Th e or iginal f or m w ill

app ear . Now use t he for m as y ou use any QuickBook s f orm , m ak ing any n ecessar y adj ust m en t s. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w ite hopt t his - f riendlyt hm of ion t r aining . Each t ask includes a scr eenSelect a sav ionuser t o finalize e et t r hod ansact . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? M e m o ri ze d t ra n sa ct i o n s a re n ' t w ri t t e n i n st o n e. You can op en a m em or ized t r ansact ion , and t hen m ake ch anges t o t he infor m at ion t h at ap pears befor e y ou t r ansact ion . s • execut e t h eTable of Content •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que See Also

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

See " Using Rem ind er s " on p age 140 lat er in t h is chap t er for t ips on h aving Pages: s 32r0em ind y ou t hat it ' s t im e t o u se on e of y our m em or ized t r ansact ions. Qu ickBook

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions DidntYou Know? qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day You ca n q uick l y ex e cu t e t he t r an sa ct ions for a n e nt i re m e m or iz e d g roup . t ask s quick and sim ple. Dou ble- click t he n ame of t he g rou p in t he Memor ized Tr an sact ion list t o access t he Using Gr oup w indow . Ent er t h e dat e on w hich you w ant t he t r ansact ion s in t he gr oup t o b e execut ed, an d t hen click OK. All t h e t r ansact ion s in t he g rou p w ill be ex ecu t ed at once.

Scheduling Recurring Transactions The n ex t lev el of conv en ience af t er hav ing Quick Books m em or ize a t r ansact ion f or y ou is t o hav e Qu ick Book s t ak e car e of ex ecut in g t he t r ansact ion t oo. Aft er y ou get t he han g of t his pr oced ur e, y ou can let Qu ick Books do all you r w ork ! ( Just kidd ing. ) Ser iously, it 's n ice n ot t o •hav e t o w orrTable of Content y ab out pay insg t he r ent on t im e—ask for a fr iendly r em in der or j ust let y our •pr ogr am d o Iyndex our ch ores aut omat ically. This exam p le set s u p y our mon t hly r ent or m ort g age Show s®rr2ing 0 0 4 t r ansact ion. pay mMe en tQ uick as aBook r ecu By Gail Per r y Pub lish er: Create a Que Recurring Transaction Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Open t he t r ansact ion win dow . For t his ex am ple, pr ess Ct r l+ W t o op en t h e check w r it in g win dow .

Pages: 32 0

Ent er t h e nam e of t he vend or or pay ee, in t h is case y our landlor d or m ort g age com pany . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f orount sm all ar e able t o fin d an sw er s t o t heir quest ions erwt ar h eeam of businesses. t he p aym entThey . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and er tsim h e ple. accou nt t o w hich t he p aym ent will b e char ged. I n dicat e w het her t his check is t o be pr int ed or if t he pay ment is t o be m ade on lin e. Pr ess Ct r l+ M t o m em or ize t h e t r ansact ion . Select Aut om at ically Ent er .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n t u rn a n a lr ea d y - m e m o riz e d t ra n sact io n i n t o a re cu rri n g t ra n sa ct i o n . Just open t he m em or ized t r ansact ion , and t h en pr ess Ct r l+ M and choose Aut om at ically Ent er . Pr oceed w it h t h e next st eps.

See Also A m on t hly jour n al en t ry for d ep reciat ion ex pense lends it self w ell t o t he scheduled t r ansact ion f eat u re. See " En t er ing Depr eciat ion " on p age 253 f or infor m at ion on set t ing up a t ran sact ion for ent er in g d ep reciat ion.

Choose Frequency of Recurrence I n dicat e how of t en y ou w ant t his t r ansact ion t o occur .

Sh ow t h e next dat e wh en t h is t r ansact ion w ill occu r . I f t h er e is a fix ed n um ber of occu rr ences for t his t r ansact ion, f or exam ple 2 4 loan pay m en t s r emain in g, ent er t h at n um ber . Ot h er w ise, leav e t his f ield blank .

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Sh ow how m any day s in adv ance of t h e due d at e y ou wan t t h is t r ansact ion t o be Table of Content s execut ed. I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y Click

OK.

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Add a Memorized Transaction to Your Icon Bar I f you u se t he Qu ick Books I con Bar ( d isplay ed b y choosin g I con Bar f rom t he View m enu) , y ou m igh t w an t t o t ak e adv ant age of t his shor t cut . You 'll sav e y our self t he st ep of opening t he Mem or ized Tr ansact ion list and sear ching for you r m em or ized t r an sact ion. I n st ead all y ou •hav e t o do isTable clickofaContent b ut t ons and t h e m em or ized t r ansact ion appear s. Any r epor t , for m , or •check can app I ndex ear as a b ut t on on y our I con Bar wh en y ou follow t h ese sim ple st ep s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Open t he r epor t , f orm , or ch eck t h at y ou w ant t o add t o t he I con Bar.

Pub lish er: Que

Select Add [ " act iv e w in dow " ] t o I con Bar fr om t h e View menu .

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages:I n32t0he

Add Window t o I con Bar dialog box t hat app ear s, scroll t hr ough t h e list at t he lef t t o choose an icon for t his t r ansact ion. Click once on t h e icon y ou wan t t o use.

Ent er a lab el for t he t r ansact ion. Th is is t he t ex t t hat ap pear s beneat h t he b ut t on on t he I con Bar. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Ent er aally descr iptt ion for t -he t r ansact ion. t he t ex t t h att ask ap pears br iefalyscr w eenhen qu ick ly and v isu w it h his user f riendly m et hodThofis tis r aining . Each includes y ou p ass you r cur sor over t h e bu t t on on t he I con Bar . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK. The icon for y our t ran sact ion becom es a per man en t p art of y our I con Bar .

Changing Memorized and Scheduled Transactions I t 's fun ny , isn't it , h ow some t hing s never seem t o st ay t h e same? Rent s incr ease, p aym ent du e dat es chang e, com p anies you did bu sin ess w it h close or are b ough t b y ot her com panies, and cust om er s m ov e on. Your m em orized and sch ed uled t r ansact ions d on't hav e t o be •t r ashed w h en Table Content s ge. Just t w eak t he t r ansact ion t o k eep up w it h t he t im es. t h eoffact s chan •

I ndex

Show Me Q uick Book s® 2 0 0 4

Change Memorized Transaction By Gail Per r y

Pub lish er: Que

ess Ct r19, l+ T200 t o4 view Pub Dat e:PrFebruary

t h e Mem orized Tr ansact ion list .

I SBN: 0- 78 97- 30 78 -2 Pages:D32 0 oubleclick

a t r ansact ion t o open t he act ual for m .

Make any necessar y ch anges t o t he for m . Show Me Qu Pr ess ickBook Ct r l+s M h elp t o sr er ead mem er or s lear ize tnhe v isually r evisedhow f or m. t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick Rep lace. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Change a Recurring Transaction Pr ess Ct r l+ T t o view t h e Mem orized Tr ansact ion list . Rem em ber , all y our recur r in g t r ansact ions ar e also m emor ized t ran sact ions. Click on ce t o select t h e t r ansact ion y ou w ant t o chan ge. Pr ess Ct r l+ E t o edit t he r ecu rr ence inf orm at ion for t his t r ansact ion.

Choose a d iff er ent rem inder op t ion, if necessar y. Chang e t he f r eq uency of t he r ecur rence, if necessar y. Chang e t he n ex t sch ed uled dat e for t his t r ansact ion, if necessar y.

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Chang n4um ber Show Me Q uick Bookes®t he 200

of t r ansact ions r emain in g, if n ecessar y.

By Gail Per r y

Click OK. Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Removing Memorized Transactions The t im e m igh t com e w hen you no longer n eed a t r ansact ion you m emor ized. Mayb e you 'v e fin ish ed pay ing t he mon t hly car pay m ent s y ou mem or ized , or m ay be y ou' ve p ur chased a bu ild in g and are t hr ough p aying r ent . W hen t h at t im e com es, y ou can leav e t he t ran sact ion •on you r m emor Table of Content s ions list as a r emin der of past ev ent s, or y ou can clean h ouse and ized t ran sact •t hr ow t hat t ran I ndex sact ion aw ay . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Remove Memorized Transaction Pub lish er: Que Pub Dat e: February 19, 200 4

Pr ess Ct r l+ T t o open t he Mem or iz ed Tr ansact ion list .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click on ce on t h e t r ansact ion y ou w ant t o r emov e. Click t h e Mem orized Tran sact ion bu t t on at t h e bot t om of t he w ind ow , and t hen select Delet e ( or p ress Ct r l+ D) . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isuOK. ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Reminders Preferences Qu ick Books has a feat ur e called Rem inder s t hat helps y ou keep t r ack of ev er y t hing t h at needs t o be d one. You can b e rem inded of bills t o p ay, ch eck s and ot h er for m s t o p rin t , cust om er s w h o ar e lat e w it h t heir pay m en t s, m oney w ait in g t o be deposit ed , and y ou can •even be r emTable Content in dedofof y our sbr ot her 's b irt h day . Use t he Rem inder s t o help or gan iz e you r t asks. •By set t ing cer I ndex t ain rem inder s pr efer en ces, t h e Remin ders feat ur e w ill behav e j ust t h e w ay y ou Show w ant Me it tQo.uick Book s® 2 0 0 4 By Gail Per r y lish er: Que SetPubPersonal Reminders Preferences Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Pr ef erences fr om t he Ed it m enu.

Pages: 32 0

Scr oll t h rou gh t he icons on t h e lef t side of t he w indow , and t hen click t he Rem inder s icon . Show Me Qu ickBook s hPr elpefer s r ead er st ab lear Click t h e My en ces . n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Choose v isual accom panied a con descr iptdisp ion layed t h at mwak es yperf min g evrer y day w het her y ou by w ant t o cise hav et ext r emin ders hen ou or open you t ask s quick and fsim ple. com pany ile in Quick Book s.

Set Company Reminders Preferences Click t h e Com pan y Pr ef er ences t ab.

Click in t he Show Sum m ar y colum n f or each t yp e of in for m at ion you w ant t o display in y our Rem inder s list . These it em s w ill display on a sin gle line w it h a t ot al am ount .

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Click in t he Show List colu mn f or each t y pe of in for m at ion f or w hich you w ant t he det ailsTable t o disp lay in sy our Remin ders list . Th ese it em s w ill display w it h a sum m ary and a of Content det ail of ev er y ind ividu al it em t hat m akes u p t he sum m ary . I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y Click

in t he Don' t Rem ind Me colum n for each t y pe of inf orm at ion t hat w ill be exclud ed f rom you r Rem in ders list .

Pub lish er: Que Pub Dat e: February 19, 200 4

I n dicat e how m an y day s in adv ance of t he d ue dat e t hese it em s w ill ap pear in y our I SBN:inder 0- 78 9730 78 Rem s list . -2

Pages: 32 0

Click OK.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using Reminders Paper t o- d o list s ar e so passé! Use t he Qu ick Book s Rem in der s list t o k eep y our d esk space clean and y our t ask s or gan ized. QuickBook s w ill r emin d y ou t o n ot ify y our cu st omer s t heir inv oice pay ment s are over due, p ay you r bills, pr int you r check s an d ot her for m s, follow u p on •un filled pu r ch Table s ase of orContent d er s, deposit t he m oney y ou' ve collect ed, ex ecu t e m em or ized •t r ansact ions,I ndex and m or e. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Use Reminders Pub lish er: Que Pub Dat e: February 19, 200 4

I f t h e Rem in ders list does not appear , choose Com pan y, Rem in ders fr om t h e m en u.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

D ouble- click an y su m mar y ent r y ( show n in bold) t o see t he det ail t hat m akes u p t hat t ot al. Click Collap se All t o show only t he su mm ar y inf orm at ion f or each t y pe of ent r y . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isuExp allyand w it hAllt his userdet - f riendly hod mofart ryaining . Each t ask includes a scr eenClick t o see ails of m alletsum en t r ies. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. D ouble- click a det ail ent r y t o go t o t he orig in al f orm for t h at ent r y or t o ex ecut e a com man d associat ed w it h t hat en t r y. Click Cust om View t o r et ur n t o t he display y ou chose in Rem ind er s Pr efer en ces. Pr ess Esc or click t he " X" t o close t he w ind ow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 8. Job Cost Estimating and Tracking • ha t You' llTable W D o of Content s •

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SetQJob ands®Est Show Me uick s Book 2 0im 0 4 at e

Pr ef erences

By Gail Per r y

Set Up a Job

PubCr lish er:eQue eat an

Est im at e

Pub Dat e: February 19, 200 4

I nv oice0- 78 Ag97ainst I SBN: 30 78an -2 Est im at e Pages: 32 0

Rev ise an Est im at e Cr eat e a W ork in Pr ogr ess Repor t

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction I f you u se QuickBook s Pr o, y ou hav e access t o t h e job cost est imat in g feat ur e, w hereby you can cr eat e est im at es f or y our w or k and t r ack income and ex penses on a j ob- by - j ob basis. I n fact , t his is of t en t h e one f eat ur e t hat causes p eop le t o choose Quick Book s Pr o ov er t he •st andar d v erTable s sion of of Content QuickBook s. •

I ndex

Show Q uick s® or 2 0 0q4uot e f or a j ob. You cr eat e an est im at e and t hen inv oice t he cust om er An estMe im at e isBook a bid eitGail herPer atr yt he com plet ion of t h e job or as t he j ob p rog r esses. Est im at es can be r evised as w or k By on t he j ob adv ances, an d QuickBook s enables y ou t o cr eat e m ore t han one est imat e for t h e sam e job. Pub lish er: Que

PubinDat 19, est 200 im 4 at e is not t he f inal w or d on wh at a job w ill cost . Consider p lacing a Keep me:inFebruary d t hat an I SBN: 0- 78 97-m 30essage 78 -2 disclaim er in t he area of t he est im at e for m ind icat ing t h at t h e num b er s p resen t ed in t he estPages: im at e32ar 0 e based on r eason able assum pt ions b ut t hat you r eser ve t he r ight t o ch ange t he est im at e pr ior t o t he com plet ion of t he j ob an d w it h t h e appr ov al of t h e cu st omer .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Jobs and Estimate Preferences To t ake f ull ad van t age of t h e Est im at es feat ur e in Quick Books Pr o, you need t o set t h e pr efer en ces f or job s and est im at es. Here you can t ur n on t he access t o est im at es and pr ogr ess billin g and pr ot ect y our self against accident ally issu ing t w o est imat es w it h t he sam e •nu mb er . I f yTable of Content s billin g, y ou m ig ht appr eciat e a feat u re t hat en ables you t o leav e ou use pr ogr ess •zero- balanceI ndex am ount s fr om p art ially billed est im at es off y our inv oices. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Jobs and Estimate Preferences Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pr ef erences fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Jobs & Est imat es icon on t he left sid e of t he Pr efer en ces w ind ow . Click t h e Com pan y Pr ef er ences t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI fsoft ar e f or all job businesses. ar e table finet d her an sw er s t st o at t heir y ouw plan t o sm t r ack s by st at uThey s, ch eck o seet owh t hese us dquest escripions t ions qu ick lyarand v isu meetany hod nof t r aining . Each t ask includes a scr eene app ropally riatw e itt oh yt his our user w or -kf riendly and m ak ecessar y chan ges. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click Yes t o t ur n on t he est imat es f eat ur e. Click Yes t o t ur n on t he p rog ress inv oicin g f eat ur e. Check t o h ave QuickBook s giv e y ou a w ar ning if you at t em pt t o issue an est im at e w it h a nu m ber t hat dup licat es an ot her est im at e. This opt ion is not av ailable if you do not choose t o u se est im at es. Check t o r emov e zer o- balance it em s fr om in voices. This opt ion is not av ailable if y ou d o n ot choose t o use pr ogr ess inv oicing. Click OK t o sav e y our set t ing s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Job Cost Estimating The p ur pose f or est im at ing is t o det er m ine t h e cost of a j ob in ad van ce. By est im at ing t he act ual cost , as accur at ely as possible, you can m ake an int elligent bid on a job and set par am et er s f or f act or s such as •

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TheQ uick p r ofit y ou exp Show Me Book s® 2 0 0 4ect

t o ear n on t h e job

By Gail Per r y

How long t h e job w ill t ak e t o com plet e

PubThe lish er: Que it y q uant

and t y pes of em p loy ees and su bcont r act or s necessary t o com plet e t he

Pub w Dat or ke: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

What par t s an d su pplies you ar e r equir ed t o hav e on han d b ef or e t he w or k begin s Pages: 32 0 By pr epar ing a d et ailed est im at e, y ou can ju dge you r com p any 's capab ilit y t o com plet e t he job on schedule. I ncluded in y our est im at e should be t he f ollow ing t y pes of exp en ses: Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Emand ploy e e ally la bor e nu mb of emmploy ees,oft yt pes of sk ills n eeded, cost of alab , and qu ick ly v isu w it— h Th t his user - fer riendly et hod r aining . Each t ask includes scroreenam ount of t im e r eq uir ed t o com p let e t h e job by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Su bcon t ra ct ed l abor — Th e same in for m at ion as w it h em ploy ee lab or Ma t e ri al s— Th e t y pes of m at erials and q uant it y of each, leng t h of t im e r equir ed t o obt ain or p rod uce m at erials, and cost of m at erials Tools— Th e t y pes of t ools and equ ip ment r equir ed t o per for m t h e job and t h e cost of any t ools or equipm ent not already ow n ed by t he com pany or su bcont r act or s Ov er he ad — Th e cost of indir ect exp en ses such as adm inist r at ive cost s, f acilit y ex pense, emp loyee benef it s, and w ear and t ear on equ ipm en t an d t ools

Setting Up a Job Depend in g on t h e t y pe of bu sin ess y ou hav e, you m ight need t o t r ack r ev enues an d ex penses on a j ob- by - j ob basis. You can t r ack m u lt ip le job s for t he sam e cu st omer an d t hen cr eat e inv oices an d r ecord y our ex penses as t hey r elat e t o t h e indiv idual jobs. Bef ore allocat ing •r ev enue andTable of Content ex penses t o as par t icular j ob, y ou m ust set u p t h e job an d id en t if y w it h w hich •cust om er t heI ndex j ob is associat ed . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Enter New Job Information Pub lish er: Que Pub Dat e: February 19, 200 4

Open t he Cu st omer : Job List by select ing Cu st om er : Job List f rom t he List s m enu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e nam e of t h e cu st omer t o w hom t his job r elat es. Click t h e Cu st om er : Job but t on ; t h en select Ad d Job t o open t he New Job w ind ow . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft e f ore sm They ar e able t o fin d an sw er s t o t heir quest ions erwaarnam for all t hebusinesses. j ob. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ver ify t h e cont act n am e and addr ess for t his cust om er and m ake an y necessary t ask s quick and sim ple. chang es.

Important! Be su re t o cli ck t h e cu st o m er n am e b e fo r e sel ect i n g Ad d Jo b . Alt hough y ou can change t he cust om er nam e in t h e Add Job w in dow , t h e r elat ed cu st om er infor m at ion su ch as ad dr ess an d cont act in for m at ion is not aut om at ically upd at ed. Rat her t han t r y ing t o ch ange all t his in for m at ion each t im e you add a new j ob, select t he cu st om er n am e first and t hen open t he Add Job w in dow .

I f t h is is all t he in for m at ion y ou plan t o ad d at t h is t ime, click OK t o save you r ent r ies.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w itInformation h t his user - f riendly hod ofJob t r aining . Each t ask includes a scr eenEnter Additional formaetNew by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click t h e Add it ion al I nf o t ab t o en t er ot her inf orm at ion r elat ing t o t he j ob. Select t he cu st om er t y pe. I f t he t yp e y ou w an t t o use does not app ear , select Add New fr om t he dr op- dow n menu t o add a n ew t y pe t o t he av ailable opt ions. I f ap plicab le, select t he p refer r ed m et hod of sen ding inv oices and ot h er for m s t o t his cu st om er . I f ap plicab le, select a pr ice lev el t o be used for t his cust om er .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Enter Payment Information for a New Job Click t h e Pay ment I nf o t ab t o en t er mor e inf or m at ion r elat ing t o t h e job . I f y ou use accou nt num ber s for you r job s, en t er t he n um ber her e. I f ap plicab le, ent er t he credit limit t his cust om er has w it h y our com pany . You w ill be w ar ned if you at t em pt t o issue an inv oice for m or e t han t h e cust om er 's cr edit lim it .

Did You Know? Cre d it li m it s g en er at e w a rn in g s w h e n y o u issu e a n e st im a t e o r in vo i ce. I f y ou at t em pt t o cr eat e an est im at e or in voice for m or e t h an t h e cust om er ' s credit lim it , Qu ick Books giv es you a war n ing.

I n dicat e t he p aym ent m et h od t yp ically used b y t his cust om er . I f a cr ed it card is chosen , y ou can ent er t h e cu st omer 's cr edit car d infor m at ion here.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? So m e o f t h i s in fo r m a t i on m ig h t al re ad y ap p e ar . Mu ch of t he inf or m at ion r elat ing t o individu al jobs, such as pr ice levels and credit lim it s, w as already ent er ed w hen you set u p t h e cust om er . Unless a change r elat ing t o t h e specific j ob occu r s, you can accept t he infor m at ion t hat car r ies ov er fr om t h e cust om er .

Enter Specific Job Information Click t h e Job I nfo t ab t o ent er m or e inf or mat ion r elat in g t o t he job. Ent er t h e st at us of t h is job if you t r ack t his in for m at ion. Ent er t h e pr oject ed st ar t dat e f or t his j ob. Ent er t h e pr oject ed end dat e for t his job . Ent er t h e act ual end dat e for t h is job . Ent er a descr ipt ion for t he j ob. Select a j ob t y pe for t his j ob. I f t he applicable job t y pe does not appear , click t h e Add New opt ion t o en t er a n ew t yp e of job .

Click OK t o sav e y our ent ries.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating an Estimate I f you u se QuickBook s Pr o, y ou can cr eat e est im at es t hat pr ovid e pr elim inar y plan ning inf orm at ion for each of y our j obs. The f or ms QuickBook s p rov ides f or you r est im at es look v er y sim ilar t o inv oice for m s. Fill ou t an est imat e, show ing t h e ant icipat ed t ime, it em s, and •exp en ses y ou Table of tContent s e t o t his j ob. Est im at es ar e saved, refer r ed t o, rev ised, and plan o allocat •( ult im at ely) Iused ndex t o creat e in voices as t he job is comp let ed. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Create an Estimate Pub lish er: Que Pub Dat e: February 19, 200 4

Select Cr eat e Est im at es fr om t h e Cust om er s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

I n dicat e t he cust om er and , if applicable, t he j ob for w h ich y ou ar e p repar ing an est im at e. Ver ify t h at t he corr ect d at e appear s on t he for m . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu allyt hweitithems t his and userex - f riendly et hod ofe t rt oaining . Each ask includes a scr eenEnt er all penses m t hat r elat t h is est im atte. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Select a sav e opt ion t o com p let e t h e est im at e.

Did You Know? Est im a t e am o u n t s d o n o t a f fe ct y ou r fi n an ci a l st a t e m e n t s. Unlik e t he act of ent er ing an in voice in QuickBook s, t he cr eat ion of an est im at e does n ot af fect y our balanof ceContent sh eet sor in com e st at em en t . • com pany 's Table •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Invoicing Against an Estimate Aft er y ou hav e an est im at e in y our Qu ick Book s file, y ou can r ef er t o t hat est im at e w hen y ou' re r eady t o pr epar e an inv oice. Wh en y ou pr ep are an inv oice for a j ob t h at h as been est im at ed, you hav e t h e opt ion of inv oicing f or t he com plet e est imat e, a per cent ag e of t he •est im at e, or Table of Content sp ecific it em ss on t he est imat e. The concep t of in voicing a p ort ion of t he est im at e •is called pr ogr I ndex ess inv oicing . Wit h pr og ress inv oicing , y ou in voice t h e cu st omer as t he j ob Show Q uick s® 2 0 0 4t o w ait in g t o inv oice w hen t he ent ir e job is com plet ed . pr ogrMe esses asBook op posed By Gail Per r y Pub lish er: Que Prepare an Invoice for 100% of the Estimate Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Pr ess Ct r l+ I t o open an inv oice for m .

Pages: 32 0

Ent er t h e nam e of t he cu st om er an d, if app licable, t h e job. I f an est imat e ex ist s, t he Available Est im at es w indow appear s. Show Me Qu ickBook s him elp eadainst er s lear n v isually howt ot o per for m t ask s using t he leadin g Click t h e est atser ag w hich you w ant in voice. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Click v isualOK. accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Select t o cr eat e an inv oice f or 10 0% of t he est imat e. Click OK; t h e amou nt s f r om t he est im at e ar e ent ered on t he in voice. Ver ify t h at all amou nt s on t h e inv oice ar e cor rect . Mak e an y necessary ch anges in t he wh it e colu m ns on t he in voice. Select a sav e opt ion t o com p let e t h e inv oice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Prepare an Invoice for a Percentage of the Estimate Follow st eps 1 –4 fr om t h e pr evious ex am ple. Select t o cr eat e an inv oice f or a percent age of t he ent ir e est im at e. I n dicat e t he p er cen t t o be u sed on t he in voice. Click OK. All t he in for m at ion f r om t he est im at e is t r ansfer r ed t o t he in voice, and t he per cent y ou ch ose is applied. Ver ify t h at all t he am oun t s on t he inv oice ar e corr ect , m aking an y necessary chang es in t h e w hit e colum ns on t h e inv oice. Select a sav e opt ion t o com p let e t h e inv oice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Prepare an Invoice for Selected Items Follow st eps 1 –4 fr om t h e pr evious t w o exam p les. Select t o cr eat e an inv oice f or t h e select ed it ems or a d if fer ent p er cent age of each it em. Click OK. Click h er e t o show t h e quan t it ies and pr ices of t h e est im at ed it em s. Click h er e t o show t h e per cent ag es of t he est imat ed it ems. I n t he w hit e ar ea, indicat e t he percent , q uant it ies, or p rices of each it em y ou w an t t o in clu de on t he in voice. Click OK. Sav e y our in voice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Z e ro - b al an ce i t e m s d o n ' t sh o w o n t h e p ri n t e d i n v o ice . Assu m ing y ou set t h e job s and est im at es pr efer en ces t o hide zer o- balance it em s f rom you r in voice, you w on' t see t hose it em s on y our pr int ed inv oice. They do, how ev er , appear on t h e inv oice y ou see onscreen. Click t he Pr int b ut t on at t he t op of t h e in voice and t hen select Pr ev iew t o v iew t he act ual inv oice bef ore it pr in t s. You' ll see t hat t he zer o it em s d o not app ear .

Revising Estimates Plans can chang e, and w hen t h at h appens, Quick Book s is r ead y t o ch ange w it h y ou. I f y ou creat e an est imat e for a cust om er an d t hen find t he job r eq uir em ent s h ave ch anged, t he pr ice of m at erials h as gone up, it w on' t t ak e as lon g as you pr edict ed t o do t he w or k , or any ot her •chang e has occur Table of Content r ed , y ou scan easily r evise y our est imat e t o k eep up w it h t he ch anges. •

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Show Me Q uick Book s® 2 0 0 4

Revise an Estimate By Gail Per r y

Pub lish er: Que

Jobs, Tim Pub Dat e:Select February 19, 200 4 e

& Mileage, Est im at es by Job f rom t he Rep ort s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages:D32 0 oubleclick

t h e Am ount for t he est imat e you need t o chan ge.

Make ch anges on t he est im at e for m . Show Me Qu Click ickBook a save s hop elpt ion s r ead t o save er s lear youn rvchang isuallyes. how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating a Work in Progress Report Aft er y ou' v e ent ered est im at es int o you r Qu ick Books file, you can pr odu ce a r ep ort t hat display s all out st an ding job s, t he am oun t of est im at es on t h ese j obs, t h e am ount t hat has been in voiced so far , and t h e per cent t hat has b een inv oiced. You can cust om ize t his r epor t t o •show on ly t he Table of m Content inf or at ion sin w hich y ou ar e int er est ed. •

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Show Me Q uick Book s® 2 0 0 4

Display a Work in Progress Report By Gail Per r y

Pub lish er: Que

Jobs, Tim Pub Dat e:Select February 19, 200 4 e

& Mileage, Job Pr ogr ess I nv oices vs. Est im at es f rom t he Repor t s

m en u. I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Modif y Repor t but t on . Click t o place a check bef ore each colu mn y ou wan t t o include on t h e r ep ort . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w e ch f oreck smany all businesses. They ar eneed ablet toosee. fin d an sw er s t o t heir quest ions t oarun colu mn s y ou d on't qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Click t o select t h e or der—ascending or d escen ding —in w h ich y ou w an t t o see t ask s quick and sim ple. inf orm at ion display ed . Click OK t o disp lay t he r ev ised repor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Filter a Report by Certain Criteria Com plet e st ep s 1 and 2 in t h e pr ev ious ex am ple. Click t h e Filt er s t ab. Select a f ilt er t hat w ill be used t o lim it t h e infor m at ion t hat displays on y our repor t . I n t his exam p le, t h e r ep ort w ill be f ilt er ed t o d isplay on ly cer t ain nam es. Select t he cr it eria t o ap ply t o t his f ilt er . Ent er any addit ional infor m at ion requ est ed, based on t he f ilt er you hav e select ed. The op t ions t h at ap pear her e can v ar y, dependin g on w hich cr it er ia y ou chose in st ep 4 . Click OK ( t h er e m ight be m or e t h an on e opp ort u nit y t o click OK) t o r et ur n t o y our filt er ed r epor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 9. Tracking Time W ha t You' ll D o • •

Set TimTable e Tr acking Pr efer en ces of Content s I ndex

I nst all t h e Timer

Show Me Q uick Book s® 2 0 0 4 By Gail Ex Perpor ry t

I n for m at ion t o t h e Timer

Cr eat e New Tim er File

Pub lish er: Que

Pub Dat e: February 19, 200 4

Cr eat e a Tim ed Act iv it y I SBN: 0- 78 97- 30 78 -2

Use Pages: t he 32 0 Tim er Send Timer D at a t o Quick Books Op en Tim er Dat a in Qu ick Book s Show Bill Me Tim Qu ickBook s er r ead s lear n om v isually how t o per for m t ask s using t he leadin g e fr om tshheelp Tim t o er t he Cust er accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction The t im er is a feat ur e t h at is u nav ailab le in t h e st andar d v er sion of Quick Book s. You mu st be r unn ing QuickBook s Pr o, Pr em ier , or Ent er pr ise Solu t ion s t o hav e access t o t his feat ur e. Th e t im er pr ovid es QuickBook s Pr o u ser s w it h t he ab ilit y t o use t h e comp ut er like a t im e clock , •t r acking t im e Table of Content s spent and assig ning t hat t im e t o cust om ers and job s. I n add it ion t o using t he •t im e clock f eat I ndex ur es, y ou can u se t he t im er t o r ecord a descr ipt ion of t he w or k y ou perf or med Show Me uick Bookof s® t 2 0 0 4 you spent . and t h e Qam ount ime By Gail Per r y

I nf orm at ion r ecor ded in t h e t im er can be t ran sf err ed dir ect ly t o you r comp any p ayr oll if y ou use Qu ick Book s for pr ep arin g y our pay roll, an d y ou can t ran sf er t im e ch arg ed t o a j ob Pub lish er: Que dir ect ly t o a cu st om er inv oice. Pub Dat e: February 19, 200 4 97-on 30 78 The t imI SBN: er w0or78ks an-2y comp ut er . The ow n er of t he Qu ick Book s pr ogr am can pr ovid e emp loyees Pages: and 32 0 cont r act or s w it h a copy of t he t imer p rog ram , load ed w it h comp any cust om er and j ob n am es as well as design at ed t ask s, and t he wor k er can t h en r ecor d t im e spent and exp ort t he in for m at ion back t o t he com pany f ile, sav ing t im e and paper w or k.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Time Tracking Preferences Set t ing t im e t r ack ing pr efer en ces is as sim ple as t ur ning on t he f eat ur e. That , along w it h designat ing t h e fir st d ay of you r w or k w eek , is all y ou need t o do t o act ivat e t his f eat ur e. When y ou ent er t he f ir st d ay of y our w or k w eek , y ou are in dicat ing on w h ich day of t he w eek •y ou w an t y our Table Content t imofesheet s st o b eg in . Rem em b er , if y ou don' t h ave QuickBook s Pr o, t h is feat ur e •is not av ailab I ndex le t o y ou. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Time Tracking Preferences Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pr ef erences fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Tim e Track ing icon . Click t h e Com pan y Pr ef er ences t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w ar et of or all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Yes t ursm n on t ime t rack ing. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Select t he fir st day of y our w ork w eek. t ask s quick and sim ple. Click OK.

Installing the Timer I nst all t h e t imer so you can begin usin g t he t im e t r acking f eat ur es of QuickBook s Pr o. Wh en y ou in st all t he t im er, you can t r ack t im e on y our com pu t er and use t he t imer t o bill t im e t o client s and r ecor d t ime f or p ayr oll pu r poses. •

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Show Me Q uick Book s® 2 0 0 4

Install the Timer By Gail Per r y

Pub lish er:Click Que

t h e St ar t b ut t on on y our t ask bar .

Pub Dat e: February 19, 200 4 I SBN:Select 0- 78 97-Pr 30ogr 78 -2am s,

QuickBook s, I nst all Qu ick Book s Pr o Tim er .

Pages: 32 0

Read t h e inst r uct ions; t h en click Nex t .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Conf ir m t he locat ion of t h e pr ogr am , or click Brow se if y ou w an t t o choose a dif fer en t locat ion on y our com pu t er for t he t im er pr ogr am . Click Nex t . Click Nex t t o cont inue. You n eed t o r est art y our com put er b ef or e t he t im er pr og ram is accessible. Mak e

sur e all y our ot h er pr ogr am s ar e closed and t hen click Fin ish .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Exporting Information to the Timer The t im er uses inf orm at ion f rom you r Quick Books f ile t o enab le you r emp loyees and cont r act or s t o char ge t ime t o cust om er s an d jobs. Emp loyee nam es; d escrip t ions of pay r oll it ems su ch as salar y, hour ly , ov er t im e, and so on ( not am ount s, j ust t he nam es of t h ese •it ems) ; nam Table es of ofcuContent st omers s and r elat ed j obs; and classes ( if app licable) all are fed in t o t h e •t im er . Th en an I ndex em ployee or a cont r act or simp ly uses t he t im er like a st op w at ch t o recor d Show Me Q uick s®oject 2 0 0 4. Th e t ot al t im e f or t he p r oject can also be ent er ed dir ect ly in t o t h e t im e spent onBook a pr t im er .Per Thr yis infor m at ion m ust b e ex por t ed t o t h e t im er befor e y our em ploy ees or cont ract or s By Gail can st ar t using t he t im er . Pub lish er: Que Pub Dat e: February 19, 200 4

Export Information to the Timer I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Open QuickBook s and select Tim er f rom t he File m en u; t hen select Ex por t List s f or Tim er . You see asghrap illust ion nofvhisually ow t hehow t im er orfor k s.mClick Show Me Qu ickBook elphic s r ead errsatlear to w per t ask OK. s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w itam h tehis riendly m et . Each ask includes a scrseenEnt er aally filen foruser t he -tfim er file, pr hod eser of vintgr aining t he .IIF ex ttension Quick Book by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day supp lies. t ask s quick and sim ple.

Did You Know? Y o u n ee d t o p r o vi d e t h is f il e t o o t h er s. Rem em b er t he f older w h er e t h is file is sav ed b ecause y ou w ill need t o cop y t his f ile for an y em p loy ees or cont r act or s w ho ar e u sing t he t im er on an ot her com put er . Keep in m ind t hat , in ad dit ion t o t hose w ho use desk t op m odels, em ployees and cont r act or s using lapt op com put er s can also t ak e ad van t age of t he t im er feat ur e.

Click Sav e. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating New Timer File When using t he t im er —w het her it is on y our com pu t er, as illu st r at ed her e, or on som eone else's com pu t er w here you hav e inst alled t he pr ogr am —y ou don' t n eed t o h ave you r Qu ick Books pr ogr am open. The t im er w ork s in dependent ly of Qu ick Book s, w hich is w hy you •can pr ovide Table of Content t he t im er t o ots hers wh o ar en' t using y our com pu t er . You r ecor d t im e and •act ivit ies in tI he ndex t im er, and use t h e mem o ar ea t o descr ibe t he w or k y ou d o. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Create New Timer File Pub lish er: Que Pub Dat e: February 19, 200 4

Click t h e St ar t b ut t on ; t h en select Pr ogr am s, Quick Books Pro, QuickBook s Pr o I SBN: 0- 78 97- 30 78 -2 Tim er .

Pages: 32 0

For t his exam ple, w e w ill assum e you h aven' t u sed t he t im er b ef ore. Click Creat e New Tim er File. Show Me Qu ickBook Click OK. s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Give v isual accom panied a con cise ar t ext descr t htatchar m ak esers perf ev er y day y our t imer f ile aby nam e. You e limit edipt t oion eigh act anord min no g spaces. t ask s quick and sim ple. Click OK. You ar e r emin ded y ou need t o im por t t h e t im er in for m at ion. Click No t o cont inu e t o t he im p ort session. Select File, I m por t QuickBook s List s f r om t he Tim er m enu.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Click Cont inu e on t he I m por t Quick Book s List s w ind ow. Ent er t h e filenam e w her e you r t im er dat a was ex por t ed fr om Qu ick Book s. Click OK. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Keeping Track of Time Why do w e n eed t o keep t r ack of t im e? Why can 't w e ju st go t o w or k , do our j obs, com e hom e at t he end of t h e w ork day , an d be don e w it h it ? •Ther e ar e sev Table Content sf or t im e t r acking . This list ex plains som e of t he reasons w e n eed t o eralofreasons •k eep t r ack ofI ndex t he am oun t of t im e spent at w or k and w hat is don e w it h t hat t ime: Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

When comp anies kn ow how long it t ak es t o do a par t icular job , t hey can det erm ine w hen a j ob w ill b e comp let ed.

Pub lish er: Que Pub Com Dat e: pan February ies com 19, par 200e 4

t h e len gt h of t im e diff erent w or ker s t ak e t o com plet e t h e sam e wIor k t 0o 78 d et SBN: 97-er 30m78ine -2 how t o p lace w or k er s in posit ions w h er e t h ey w ill b e m ost useful and eff icient Pages: 32.0 I f a com pany pay s or char ges by t he hou r for ser vices, t he com pany need s t o k now how m uch t ime is sp en t on a job t o assess t he cost of t he job.

Non- salar ied w or ker s w ho are paid b y t he hour m u st k eep t r ack of t im e t o be p aid. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accouKnow nt ing ing softt w e f or smof allt ime businesses. They ar einable fin d an swaercomp s t o any t heirest quest h earam ount a j ob h as t ak en t he tpoast helps imations e t he qu ick ly h t his f riendly ofurt re. aining . Each t ask includes a scr eenamand ountv isu of ally t im ewait sim ilaruser job -w ill t ak e m inett hod he f ut by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Creating a Timed Activity Befor e y ou can begin clock ing y our t im e, y ou m ust indicat e t h e t y pe of act ivit y y ou ar e per for m ing, t he nam e of t he cust om er or job t o w hich t h is act iv it y ap plies, an d t h e class ( if app licable) . You m ight w ant t o includ e a b rief descr ipt ion of t he ex act w or k y ou are •per for m ing and Tableindicat of Content e wshet h er t his t im e is dir ect ly b illable t o t h e cu st omer . Af t er all t his •inf orm at ion is I ndex ent er ed , y ou'll be r ead y t o st ar t using t he t im er . You don' t h ave t o ent er t h is Show Me uickeach Book s® inf orm atQion t im2 e0 0y4ou use t he t im er f or t he sam e j ob. On ce en t er ed, t he job inf or mat ion w ill accessible in t he f ut u re. By Gailbe Per ry Pub lish er: Que

Create a February Timed Pub Dat e: 19, Activity 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e New Act ivit y b ut t on in t he Tim er w indow .

Ent er t h e dat e. The t imer d ef ault s t o t oday ' s dat e; ent er a dif ferent dat e, par t icular ly if y ou ar e ent erin g t im e f or w or k t hat w as per for m ed at an ear lier dat e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingSelect soft w ar e f or sm all They e able t o ofinisduan sw er y our n ame ( orbusinesses. t he n am e of t he ar p er son wh sing t h se ttoimt heir er ) frquest om t hions e qu ick lydrand v isu ally w it h t his user f riendly m et hod of t r aining . Each t ask includes a scr eenop- d ow n m enu . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Select a cust om er and j ob f r om t he dr op- dow n m enu. Select a ser vice it em fr om t he dr op- dow n menu . I f y our com pan y uses classes, select a class fr om t h e dr op- dow n m enu. Ent er an opt ion al not e d escr ibing t he w or k . I n dicat e w het her t his t im e is t o be b illab le t o t h e cust om er . Click OK. Rep eat t hese st eps t o cr eat e m or e t im ed act ivit ies.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Did You Know? qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Thes n am e and m ust e on t he l ist t h at w as i m port e d fr om Qui ck Book s. I f y our t ask quick simbple. nam e d oesn' t ap pear on t he list , y ou need t o fir st ent er t h e nam e as an em ployee or a vend or in QuickBook s an d t h en r e- ex por t t he f iles f r om Qu ick Books t o t h e t im er . Th e same goes for t he ot h er t im er inf or mat ion t h at n eeds t o be ent er ed fr om dr op- dow n list s.

Using the Timer Aft er y ou' v e set up at least on e t im ed act ivit y in y our t im er , y ou can use t h e t im er t o r ecor d y our t im e on t he act iv it y . You hav e t he choice of act ually using t h e t imer as a st op w at ch or ent er in g you r t ot al t im e f or a p r oject . •

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Show Me Q uick Book s® 2 0 0 4

Use the Timer By Gail Per r y

Pub lish er:Click Que

t h e St ar t b ut t on on y our t ask bar . Then select Pr ogr am s, QuickBook s Pr o, Qu ick Books Tim Pub Dat e: February Pro 19, 200 4 er . I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

an act iv it y f rom t he d rop - dow n list .

Click St ar t and begin w ork ing . Show Me Qu W hen ickBook y ou shav h elp e sf inr ead ish ed er swlear or kin n gv isually an d ar ehow r eady t o per t o st forop m tthe askclock s using , click t heStleadin op. g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenTh e St op but t on ch anges t o Resu me, an d you can click Resum e t o cont in ue r un ning by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t he t imer . t ask s quick and sim ple. To ent er y our t im e dir ect ly in t o t h e t im er in st ead of r unn ing t he st op w at ch, click Ed it Act ivit y . Ent er t h e cor r ect t im e in t he Du rat ion f ield. Click OK. W hen y ou ar e finished r ecor ding y our t im e, select File, Ex it fr om t he Tim er menu .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Sending Timer Data to QuickBooks Aft er r ecord ing infor m at ion in t h e t im er , y ou need t o sen d t he dat a back t o be incor por at ed int o you r com pany 's QuickBook s f ile. Th is is a r ever se of t he ex por t / imp or t pr ocess you used w hen you sent em ploy ee and job dat a t o t he t im er fr om Quick Book s. When t ime dat a has •been r et ur ned Table Content s s, y ou can bill t h e t im e t o clien t s and link it t o t he pay r oll t o of QuickBook •pr ogr am . I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Send Timer Data to QuickBooks Pub lish er: Que Pub Dat e: February 19, 200 4

Select File, Exp ort Tim e Act iv it ies fr om t h e Tim er m enu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click Cont inu e. Ent er t h e dat e t h r ough w hich t imer act iv it ies shou ld b e ex por t ed t o QuickBook s. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions OK. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er a filen am e for y our ex por t file. The d at e of t he ex por t has been used as t h e t ask s quick and sim ple. filenam e in t his ex amp le. Click OK. Click OK. You can now close t he t im er p rog ram .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Opening Timer Data in QuickBooks Qu ick Books im p ort s dat a fr om t h e t imer d irect ly int o t he p ayr oll par t of t he p rog r am. Once im por t ed, y ou can pay em ploy ees w it h t h e dat a fr om t h e t im er an d bill t im e t o y our cust om er s. •

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Show Me Q uick Book s® 2 0 0 4

Open Timer Data in QuickBooks By Gail Per r y

y our Pub lish er:I nQue

Quick Book s pr ogr am , select Tim er fr om t he File menu ; t h en select I m por t Act ivit ies fr om Pub Dat e: February 19, Tim 200 4er . I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

OK.

Locat e and click t h e file. Show Me Qu Click ickBook Open. s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Click t h e nam e of t h e r ep ort y ou w an t t o view . Click View Repor t t o see t he det ails of t he im por t ed act iv it ies.

W hen t he r ep or t app ear s, d ouble- click an emp loy ee act ivit y t o see t hat t he act iv it y has been ent er ed in t he Tim e/ Ent er Sing le Act iv it y w ind ow of y our com pany ' s pay roll syst em . Click t h e Tim esheet b ut t on t o view t h e com p let e t im e r ecor d for t his em ployee. •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Billing Time from the Timer to the Customer When y ou ent er t im e t h at is allocat ed t o a cu st om er or j ob in t h e t im er , t h e inf orm at ion carr ies ov er direct ly t o t hat cu st omer w hen t he t im e is im por t ed int o QuickBook s. See how t o app ly t hat t ime t o a cu st omer inv oice. •

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Show Me Q uick Book s® 2 0 0 4

Bill Time from the Timer to the Customer By Gail Per r y

por t Pub lish er:I m Que

t ime fr om t h e t im er , as show n in t he p rev ious ex amp le.

Pub Dat e: February 19, 200 4 I SBN:Select 0- 78 97-Cu 30 78 st -2 om er ,

Cr eat e I nv oices or p ress Ct r l+ I t o open an in voice.

Pages: 32 0

Ent er t h e cu st omer n ame and job on t he in voice. I f t im e has been billed t o t his cu st om er , a Billable Tim e/ Cost s w indow appear s. Show Click Me QuOK ickBook s h elp r ead er s. lear n v isually how t o per for m t ask s using t he leadin g t o close t hiss w indow accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick t h e Tim e/ Cost s but t on. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click t h e Tim e t ab. Click t o check each it em you w ant t o in clu de on t his inv oice. Click OK. Click on e of t he sav e bu t t ons t o save t he inv oice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 10. Miscellaneous QuickBooks Features • ha t You' llTable W D o of Content s •

I ndex

SetQSp Pr 2ef0 er Show Me uickelling Book s® 0 4ences By Gail Per r y

Cr eat e a Bu dget

PubPr lish er: Quea oduce

Budg et Repor t

Pub Dat e: February 19, 200 4

Set Up0-Classes I SBN: 78 97- 30 78 -2 Pages: 32 0

Use Mult iple Classes on One For m Cr eat e Pay ment Ter ms Cu st om ize a For m Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accouVoid nt ingChecks soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenMak evaisual Jouraccom nal Entpanied ry by - screen by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Use t he Aud it Tr ail Use t he Qu ick Book s Remot e Access Feat u re Cr eat e Mailing Lab els

Introduction This collect ion of m iscellan eou s t ips an d t echn iq ues cont ains som et hing f or ev er y Quick Books user. Her e y ou' ll fin d shor t cut s su ch as u sin g an d cu st om izing t h e icon bar and t ips f or corr ect ing er r or s. You' ll lear n about t he QuickBook s b udg et feat ur es and f in d out how t o •creat e m ailing Table of Content s labels. •

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Show Me Q uick 2 0 inf 0 4 or mat ion ab out w or k ing w it h an ou t sid e accoun t ant w ho can access This chap t er Book con t s® ains y our By Gail com Per r ypany in for m at ion and help y ou m ake y ear - en d j our nal en t ries t o pr odu ce accur at e fin ancial st at em ent s. You 'll lear n h ow t o void checks w it h out af fect ing a p rior period balance. Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Spelling Preferences To sp ell cor r ect ly , or not t o sp el cor ect ley —f ort u nat ely, t her e' s a b it m or e t o set t ing y our spellin g p ref er ences t han t hat ! Do you w ant Qu ick Books t o check y our spellin g on y our for m s? Ar e t h er e cert ain t y pes of w or ds y ou w ant t he spellch eck er t o ign ore? The spellin g •pr efer en ces Table s t ings as opposed t o com pany w ide set t ings, so each Quick Books ar e pof er Content sonal set •user at you r I comp ndex any can ch oose t he spellin g feat ur es appealing t o h im. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Spelling Preferences Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pr ef erences fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Spellin g icon. Click t h e My Pr efer en ces t ab . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingCheck soft w ar e fbox or sm businesses. ar e sable t o fin d an sw er o t heir t his t oall r equir e t hat QuThey ick Book sp ellcheck each of sytour f ormquest s b efions or e qu ick lyprand isusav allyinw h t send his user riendly int invg, g,it or in g -tfhe f orm m . et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Check here t o eliminat e URLs f rom t he spellch eck . Check here t o eliminat e sp ellchecker alert s on wor d s con t aining nu mer als. Check here t o eliminat e pr oper nou ns f rom t he spellch eck . Check here t o eliminat e fr om t h e spellcheck w or ds t hat cont ain all capit al let t er s. Check here t o eliminat e fr om t h e spellcheck w or ds t hat cont ain capit al let t ers aft er t he fir st let t er .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Sp el lch e ck i n g is n o t a v ai la b l e o n a l l fo rm s. The Quick Book s spellch eck in g feat u re is av ailable only on for m s y ou send t o cu st om er s. This in cludes inv oices, pu rchase or der s, est im at es, sales receipt s, an d cr edit m em os. You can en for ce aut om at ic spellcheck in g as ind icat ed in st ep 4, or y ou can spellch eck t h ese f or m s on an ind iv id ual basis by click ing t he Sp elling but t on at t he t op of t he f orm .

Creating a Budget You can set u p a bu dget in Qu ick Book s t hat can b e used t o t r ack you r comp any 's f inancial pr ogr ess t hr oug hout t he y ear and t o dr aw com par ison s bet w een act ual and bud get ed per for m ance. The easiest way t o begin bu dget cr eat ion is t o u se a y ear - end incom e •st at ement f rom Tableyou of Content r compsany 's p rev ious y ear. You can use t h e num ber s on t he f inancial •st at ement t oI ndex get st ar t ed w it h y our b udg et and t hen fin e- t u ne t h e bud get af t er all t h e pr ior Show Q uick Book 4 y ear ' sMenum b er s hs® ave2 0b0een ent ered. Quick Book s h as creat ed a w izar d t o w alk y ou t hr ough t he prGail ocess By Per rof y set t ing up y our b udg et . Pub lish er: Que

Create a February Budget Pub Dat e: 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Plannin g & Bu dget ing f rom t he Comp any m enu; t hen select Set Up Budg et s fr om t he side m enu t hat appear s.

Ent er t h e year f or w hich t his bu dget w ill apply . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI nsoft w ar f or her sm all businesses. ar e able andswloss er s or t o balance t heir quest ions( for dicat ee w het t his b udg et is tThey o be based ont po rfin ofitd an sheet qu ick lyt his andexvam isuple, ally w it h t his user f riendly m et hod of t r aining . Each t ask includes a scr eenw e w ill use pr ofit and loss) . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click Nex t . I f y ou w ant y our bud get or gan ized by cu st om er and j ob or by class, in dicat e t hat her e. For t his exam p le, w e w ill n ot or gan iz e t he b udg et by t h ese cr it er ia. Click Nex t . Select w het her y ou w ant t o cr eat e you r bud get f r om scr at ch or fr om p r ior year fin ancial st at em ent nu mb er s. For t his ex am ple, w e w ill cr eat e t h e bud get f r om scr at ch. Click Finish.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Bu d g et set u p i s e asy a ft e r t h e f ir st ye a r. I f y ou' v e used Quick Books in t he past , y our p rior y ear ' s finan cial in for m at ion is alr eady sav ed in you r file. I n st ad of cr eat ing y our b udget f r om scr at ch, you can use t he p rior y ear' s finan cial st at em ent nu m b er s as you r st art ing point and sav e y our self t he t im e of look in g up an d ent er in g t h is inf orm at ion.

I n t he w hit e ar eas, f ill in t he m ont h ly amou nt s f or y our b udg et . Quick Books aut om at ically su m mar izes y our m ont h ly am ount s in t h e annu al t ot al colum n . Sav e t im e b y en t er ing an am ount in t he f irst mon t h; t hen click t he Copy Acr oss bu t t on t o inser t t h at am oun t in ever y ot her m ont h f or t he year . Au t om at ically incr ement a b udg et ed am ount by clicking t h e Adj ust Row Am ount s bu t t on. I n t he w in dow t h at ap pears, in dicat e t he p er cent or dollar am ount by w h ich y ou

w ant t he b udg et ed am ount t o in cr ease each m ont h . I f you ent er a negat iv e amou nt , t he bud get ed am oun t d ecr eases each m ont h . Click OK.

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W hen y ou hav e f in ish ed ent er in g all t he b udg et ed inf orm at ion, click Sav e t o sav e y our bTable udg etof. Content s

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Show Me Q uick Book s® t o 2 0close 04 Click OK

t he bud get w ind ow.

By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? You ca n sa ve y our b udge t as y ou go. You can click t h e Save b ut t on w hile y ou' re w or k ing on you r bud get t o m ake su re you r bud get ed inf or m at ion is sav ed . Clickin g Sav e aut hor iz es QuickBook s t o sav e t h e infor m at ion you h ave ent er ed b ut doesn' t close t he b udget set u p w ind ow . Clicking OK saves an d closes t he w indow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Producing Budget Reports You can p rod uce sev eral bud get r epor t s in Quick Books, com par ing you r act ual perf or man ce t o you r bud get ed p er f orm an ce. I ncom e st at ement s and balance sheet s bot h ut ilize b udg et ed nu mb er s. Use t hese repor t s t o see how y our com pan y' s per for m ance com par es t o y our •exp ect at ions. Table of Content s •

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Show Me Q uick Book s® 2 0 0 4

Produce a Budget Report By Gail Per r y

Pub lish er: Que

Bud Pub Dat e:Select February 19,get 200s4 fr om

t he Repor t s m enu, and t hen select Bud get Ov er view f rom t he

side m enu t hat appear s. I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select t he bud get y ou wan t t o use in y our r epor t . Click Nex t . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingChoose soft w arhow e f oryou sm w allant businesses. ar e able finydour an sw s t o t heir quest ions t he budg etThey t o be laid outt oon screr een. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Click Nex t . t ask s quick and sim ple. Click Finish t o pr od uce t he r epor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Classes Qu ick Books pr ovid es an ad dit ional lev el of or g anizat ion called classes. Classes en able y ou t o gr oup t r ansact ions in w ay s t hat can h elp y ou b et t er analyze you r comp any 's p er f orm an ce. For exam ple, y ou can u se classes t o t r ack t r ansact ion s by r egion, salesp er son, or t y pe of job . •

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Show Me Q uick Book s® 2 0 0 4

Set Up Classes By Gail Per r y

Pub lish er:Select Que

Pr ef erences fr om t he Ed it m enu.

Pub Dat e: February 19, 200 4 I SBN:Click 0- 78 97-2 t h30 e 78 Accou nt ing

icon.

Pages: 32 0

Click t h e Com pan y Pr ef er ences t ab. Check t his box t o t u rn on t he class f eat u re. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Click OK. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickSelect and sim ple.List fr om t he List s m en u. Th e w in dow w ill b e emp t y. Class Click t h e Class bu t t on. Th en eit her select New or pr ess Ct rl+ N t o set up a new class. Ent er a nam e for t his class. I f t h e class is a subclass of anot her class, in dicat e t hat her e. Click OK t o sav e t h e class.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? T h e Cla ss o p t i o n a p p ea rs o n f o rm s. Aft er y ou' v e t ur ned on t he class t rack in g feat u re, y ou' ll n ot ice a Class b ox on you r v arious f or m s. Th e box is not pr esen t w hen class t r ack ing is t u rn ed of f.

Using Multiple Classes on One Form You m ig ht t hink t hat y ou can ent er only one class per f orm . Bu t w hat if t he in for m at ion on y our f orm r elat es t o mor e t h an one class? For ex am ple, you m igh t need t o or der it em s fr om one v endor t hat r elat e t o dif ferent classes. You can solve t his pr oblem by put t in g a sep arat e •class colum nTable s on t of heContent f or m inst ead of u sin g t h e Class box at t he t op of t he f orm . Th en y ou can •designat e a sep I ndex arat e class n ex t t o each it em y ou ord er . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Use Multiple Classes on One Form Pub lish er: Que Pub Dat e: February 4 I M POR TAN T Tur n 19, on 200 Classes! You m ust hav e t h e Class feat ur e t u rn ed on befor e p er f orm ing I SBN: t his t ask . 0- 78 97- 30 78 -2 Pages: 32 0

Select Temp lat es fr om t h e List s m en u. D ouble- click t h e for m t o w hich you w ant t o ad d a class colum n. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w f or sm businesses. ar ew indow able t ot hat fin d app an sw t har e eColum nsallt ab in t h e CustThey om ize earers.s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t heple. b ox next t o Class in t h e Screen colum n. t ask s quickCheck and sim Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Customizing Forms Qu ick Books com es w it h a collect ion of st andar d for m s, r ead y for y our use. You ar e w elcom e t o use t hese for m s as is, or y ou can m ak e chang es t o cust om ize t he f or ms t o t h e needs of y our com pany . You can add or r em ov e f ields an d colum n s, ch ange t he size of t he f or ms, an d •even add gr aph Table Content s ch as y our com pan y' s logo. I f y ou' r e feelin g r eally cr eat ive, y ou icofimag es su •can design aI ndex for m f rom scr at ch. For t h is ex am ple, w e w ill edit an ex ist ing f orm t o m ak e some Show Q uick Book s® 2 0 0 4 m inorMechan ges. By Gail Per r y Pub lish er: Que a Form Customize Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Temp lat es fr om t h e List s m en u.

Pages: 32 0

Click a for m y ou w ant t o r evise. Click Open For m . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and w kit hfort his - f riendly et hod t r aining includes a scr eenOnv isu t heally blan m t user h at ap pears, m click t he of Cust om ize. Each but t ont ask . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click New t o use t h e ex ist ing for m as y our basis for cr eat ing a new , cust om ized for m .

Did You Know? Cer t ai n fo rm el em e n t s ca n 't b e ch a n g ed . You m ight see a m essage indicat ing t hat som e of t he design opt ions are unav ailable t o you . I f y ou chose t o ed it a st and ard I nt uit f or m t her e ar e cer t ain areas y ou are not per m it t ed t o chan ge. You can ov er com e t his obst acle by choosin g t o cr eat e a new f or m fr om t he exist in g t em plat e, as w e hav e don e in t h is ex am p le.

Ent er a nam e for you r new f orm . Click each t ab t o v iew diff er ent elem en t s of t he for m .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Check or un ch eck box es t o ch oose or deselect t he elem en t s y ou w an t t o include on y our cust om ized f or m.

Did You Know? T h e re a re scre e n e le m e n t s, an d t h e re a re p r in t e le m en t s. For each for m , som e elem en t s ar e disp lay ed on ly on y our scr een and not on t he pr int ed for m , ot her elem ent s ar e displayed on b ot h t he scr een and t he f or m , and som e elem ent s ar e disp lay ed on ly on t h e pr in t ed f orm . Check box es in eit h er t he Scr een or t he Print colum n, or bot h , t o det er m ine w her e t he elem en t s app ear .

Click t h e Lay out Desig ner bu t t on. Her e y ou can pr eview y our f or m and click an d dr ag t o m ov e elem ent s t o dif fer en t locat ions. Click OK w hen all chang es h ave been com plet ed .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Voiding Checks You can v oid ch eck s t hat hav e been recor ded in y our Qu ick Book s comp any f ile. Th er e ar e t w o m et hods of v oiding , depend in g on w h en t h e ch eck w as issued. I f t he ch eck w as issued in t he cur r en t y ear, you can void t he ch eck in t he check r eg ist er . I f t he check w as w r it t en in a p rior •y ear , y ou should Table of s not t o chan ge am ount s t hat appear ed on y our f inancial beContent car eful •st at ement s. IThe ndexst eps show n her e w ill pr ev ent t hat fr om h appening . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Void a Check in the Current Year Pub lish er: Que Pub Dat e: February 19, 200 4

Pr ess Ct r l+ A t o open t he Ch ar t of Accou nt s.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

D ouble- click t h e nam e of y our checkin g account t o open t he r egist er . Click t h e Go To bu t t on. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Choose w het her t o sear ch b y Pay ee, check nu mb er , or som e ot h er cr it er ia. Ent er t h e nam e ( if y ou'r e sear ch in g by pay ee) , ch eck n um ber , or ot her in for m at ion

t o help y ou find t h e ch eck y ou w ant t o v oid. Click Pr ev or Next t o sear ch b ack w ar d or for w ar d in t he regist er . Cont in ue click ing Pr ev or Nex t unt il you f in d t he check you 'r e look ing for . W hen t he ent r y f or t he check app ear s, pr ess Esc t o rem ove t he Go To w ind ow . •

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I ndex Right - click t he r egist er en t r y.

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Click Void Ch eck on t he p op- u p m enu. The check am ount swit ches t o zero and VOID app ear s in t he mem o ar ea.

Pub lish er: Que

Pub Dat e: February 19, 200 4

the I SBN:Click 0- 78 9730 Record 78 -2

bu t t on.

Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Void a Check from a Previous Year Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu.

Ent er t od ay' s dat e ( or t he dat e on w hich t he check becam e v oid) . Ent er t h e nam e of t he bank account on w hich t he check t o b e void ed w as dr aw n. Ent er t h e am ount of t he check in t he Debit colu m n. •

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EntI ndex er t h e phr ase, Void Check_check number in t h e Memo colu m n an d ent er t he Me uick 004 nuQmb erBook of ts® he2 check y ou ar e v oiding .

By Gail Per r y

Ent er t h e nam e of t he accoun t t o w hich t he check w as orig in ally ch arg ed . Pub lish er: Que Pub Dat e: February 19, 200 4

Ver ify t h e am ount t hat app ear s in t he Cr ed it colum n.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click Sav e & Close t o save t h e t r ansact ion an d close t he win dow . Follow st eps 1 –7 fr om t h e pr evious t ask . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g o n ot chang t he nt of t heThey check! n t het omfin emo field, Voided on date accou nt ingDsoft w ar e f or esm allamou businesses. ar e Iable d an sw erent s t oert heir quest ions and ent er t h e dat e on w hich you cr eat ed t he jour nal en t r y. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click t h e Record bu t t on. Because t his ch ange af fect s a pr ior year , y ou mig ht b e r eq uir ed t o en t er a passw ord b ef ore t he t r ansact ion can be recor ded.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Closing Finan cial Record s at Year - En d " on p age 225 f or infor m at ion on set t ing a y ear - en d close dat e and m ak in g changes af t er t hat dat e h as passed .

Making Journal Entries For some t ran sact ion s, no Quick Book s st andar d for m is available. For t hese t r ansact ions, y ou use t h e General Jour nal. Th e Gener al Jour nal is t he p lace w h er e y ou adju st t h e balances in y our account s w it h out t he u se of f or m s su ch as in voices, bills, an d ch eck s. I n t h is jour n al, •y ou can r eclassif Tableyofbalance Content ssheet inf or mat ion , v oid a pr ior per iod check ( as in t he pr ev ious •t ask ) , r ecor dI ndex depr eciat ion and am ort izat ion exp en ses, an d r eclassify am oun t s char ged t o t h e Show Q uicknt Book s® 2 0 al 0 4 Jou rn al ent r ies are mad e t o accom mod at e t h ese chang es. For t h is w r ongMeaccou . Gener exam By Gail ple, Per r y w e w ill cr eat e a Gener al Jou rn al ent r y t o record d ep reciat ion ex pense. Pub lish er: Que

Make ae:Journal Pub Dat February 19, Entry 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu. Ver ify t h e dat e for t h is jou rn al ent r y .

Show Me Qu s hstelp s r ead er s lear EntickBook er t h e fir account nam e. n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Ent v isual panied er t haccom e am ount . by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er a descr ipt ion. Ent er t h e next accou nt nam e. Ver ify t h e am ount . Rep eat st eps 6 and 7 if you hav e m or e accou nt s t o ent er . Click a save op t ion.

Did You Know? Jo u rn a l e n t ri es ar en 't j u st fo r d e p re cia t io n . Use a jou r nal ent r y w henever y ou Table of Content s need t o ent er or chan ge in for m at ion in you r accou nt in g r ecor d s and no obv ious • I ndex for m is av ailable for t he j ob. •

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using the Audit Trail Your com pan y accou nt ant w ill love t his f eat u re. Th e audit t r ail pr ov ides a sum m ar y of all t he t r ansact ions t h at hav e b een en t ered in y our Quick Book s com pan y file, w ho ent er ed t hem, and w hen t hey w ere ent er ed. All y ou hav e t o do t o use t h is feat ur e is t u rn it on. Th e Audit Tr ail •w or ks com plet Table s gr ound , k eeping t r ack of all t h e t r ansact ion s. When you 'r e elyofinContent t h e back •r ead y, you can I ndex pr oduce a r ep ort t hat show s exact ly w hat has been goin g on in you r Show Me Q.uick Book s® 2 0 0 4 com pany By Gail Per r y Pub lish er: Que Turn On the Audit Trail Feature Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Pr ef erences fr om t he Ed it m enu.

Pages: 32 0

Click t h e Accou nt ing opt ion . Click t h e Com pan y Pr ef er ences t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally it h Audit t his user - f riendly Check t he w Use Tr ail box . m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK.

Create an Audit Trail Report Select Accou nt ant & Tax es fr om t h e Repor t s m enu; t hen select Aud it Tr ail fr om t he side m enu. Ent er t h e r ange of d at es t hat t his r epor t shou ld cov er . Click Ref r esh t o u pdat e t he r epor t w it h t he new dat e r an ge.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using the QuickBooks Remote Access Feature I f you t r av el or w or k out of t he of fice and w ant t o access you r Quick Books f ile fr om a rem ot e locat ion, t h e I n t uit Remot e Access feat ur e is t h e t ool y ou need . I f you ow n t he QuickBook s Pr em ier Accou nt ant Ed it ion, t h is ser vice is f ree f or a y ear . Ot h er w ise, y ou m ust p ay a $ 14. 95 •m ont h ly fee Table of tContent t o u se he r ems ot e ser v ice. •

I ndex

Show Me Q uick Book s® 2 0 0 4

Use Remote Access By Gail Per r y

Pub lish er: Que

t o ht t19, p: /200 / ww Pub Dat e:Go February 4 w . quickb ooks. com/

ser vices/ w ebex / m ore. ht m l t o r ead ab out t he

rIem ot e access feat ur e. SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Af t er t he feat ur e is act ivat ed , y ou ar e g iv en a Web addr ess, log in n ame, an d passw ord . You can p er f orm t he f ollow ing t ask s 24 hou rs a day wit h r emot e access:

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Log in and open you r comp any f ile. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEn t er t r ansact ion s in y our com p any file. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick Tr and sim ple. ansfer f iles f rom one com put er t o anot h er . Pr int in for m at ion f r om y our com pany file.

Creating Mailing Labels Sending an ann ouncem en t t o all y our cust om er s, v endor s, or em ploy ees is easy w hen y ou use t h e addr ess infor m at ion already st or ed in y our QuickBook s f ile t o cr eat e m ailing labels. Qu ick Books let s y ou select t h e gr oup and t h en pr odu ce lab els based on y our specif icat ion s. •

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Show Me Q uick Book s® 2 0 0 4

Create Mailing Labels By Gail Per r y

Pub lish er:Select Que

Pr int For m s fr om t he File menu ; t h en select Labels fr om t h e sid e m en u t hat app ear s. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

w hich gr oup of labels you w ant t o p r in t . For t his ex am ple, t he cust om er list has been select ed . I n dicat e w het her y ou w an t t o nar r ow t he mailing list t o par t icu lar t y pes.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI nsoft w ar f or her sm all Theyy ar t ot fin quest dicat ee w het y oubusinesses. w an t t o specif ZI e P able Cod es hatd ban egsw in er w sit ht oat heir par t icu lar ions qu ick lynuand v isu mb er . ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I n dicat e how y ou w ant t he list sor t ed. Check w het her y ou w an t t o use ship t o ad dr esses in st ead of m ailin g addr esses. Check w het her y ou w an t t o pr int lab els f or n ames t h at ar e inact iv e. Check w het her y ou w an t t o pr int lab els f or ind ividu al job s ( only ap plicab le if you ar e pr int ing labels f or cust om er s) . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select t he for m at t h at ap plies t o t he lab els you ar e pr int ing . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isuPr ally w it ht ot his - f hriendly et hody ou of tare r aining . Each includes screx eenClick eview seeuser w h et er t he m labels about t o p rt ask in t ar e w hat yaou pect . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click Align if y ou n eed t o ad ju st t he align m en t of t h e t ext t hat w ill appear on y our labels. Not e: Ther e is an opt ion on t he Align scr een t o pr int a sam ple. You can p rint t his on plain paper t o see h ow t he lab els w ill look w it h out w ast ing label p aper. Click OK t o close t he Alig n w ind ow af t er mak ing any necessar y ad just m ent s. Click Pr int .

Chapter 11. Using QuickBooks Online W ha t You' ll D o • •

Set SerTable vice Con nect ion Pr eferences of Content s I ndex

Act ivat e Your On lin e Bank Account

Show Me Q uick Book s® 2 0 0 4 By Gail Ret Per rryiev e

Qu ick St at em en t s ( On lin e Bank St at em ent s)

Mat ch Tr ansact ion s

Pub lish er: Que

Pub Dat e: February 19, 200 4

Mak e On lin e Paym ent s I SBN: 0- 78 97- 30 78 -2

Send Pages: Online 32 0 Messages Tr ansfer Mon ey Bet w een Account s Get Rep or t s of Online Tran sact ions Show Use Me tQu s h elp s r ead heickBook Qu ick Book s Web Siteres lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and w itVer h tsion his user - f riendly m et hod of t r aining . Each t ask includes a scr eenUse t hev isu I ntally er net of Qu ick Books by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction St at ist ics sh ow t hat m or e t han a t hir d of Am er icans are now p art icipat ing in online b ank in g act ivit ies. As ban ks mak e t h eir on lin e ser v ices easier t o access and m or e cost ef fect ive, t he use of t h ese serv ices w ill lik ely cont in ue t o gr ow . Qu ick Books pr ovid es a user- f r ien dly •int er face w it Table s abling you t o r econcile you r ban k accou nt online, ex am ine r ecent h youofr Content ban k, en •t r ansact ions,I ndex t r ansfer m oney , and pay bills. Show Me Q uick Book s® 2 0 0 4

You By Gaildon' Per rty hav e t o u se all t he on lin e ser v ices of fered by y our bank . Check ing balances and t r ansfer r in g fun ds ar e t y pically fr ee ser v ices, but m ost ban ks ch arg e a m on t hly fee or a per t r ansact ion f ee for b ill pay m en t serv ices. You should w eig h t his f ee ag ainst t h e cost of Pub lish er: Que post age and paper sup plies and t he t im e y ou w ill sav e t o det erm ine w h et h er t he serv ice is e: February 19, 200 4 w orPub t hwDat hile t o you . I SBN: 0- 78 97- 30 78 -2

I f you rPages: ban k32does 0 not pr ov id e online b ank ing ser v ices and y ou wan t t o use t h ese f eat u r es, y ou can open a n ew accoun t at a b ank t h at d oes p r ovide t hese ser vices. Opening an accou nt for t he p ur pose of using online ser vices doesn 't necessarily m ean you hav e t o sev er t ies wit h y our or iginal bank . You can use one b ank f or online serv ices and keep an ot her f or saving s and loan ser v ices. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Service Connection Preferences You can choose I nt er net con nect ion set t in gs in Qu ick Books. Th ese I nt er net con nect ion set t in gs enab le you t o access t he I nt er net aut om at ically or wait for a passw or d. I n addit ion, y ou can also choose t o hav e Quick Book s au t om at ically dow n load inf or mat ion in t he •back gr ound Table w hileofy Content ou' r e ws ork ing . •

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Show Me Q uick Book s® 2 0 0 4

Set Service Connection Preferences By Gail Per r y

Pub lish er: Que

Pr 19, ef erences Pub Dat e:Select February 200 4

fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e Serv ice Conn ect ion icon .

Click t h e Com pan y Pr ef er ences t ab. Show Me Qu Select ickBook t hiss op h elp t ion s rifead y ou er w s ant lear QuickBook n v isually how s t o tbe o per capab for m le tof ask con s using nect intghet oleadin onlineg accou nt ser ing v ices softau w ar t om e fat orically sm all , or businesses. if y our com They put eraris e able n ormtally o finonline d an swwh er sent oy ou t heir arequest w orkions ing. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Select t his op t ion if y ou w ant t o b e pr om pt ed t o ent er a passw or d befor e an t ask s quick and sim ple. I nt er net conn ect ion is m ade. Check t his box t o enab le backg rou nd dow nloadin g of ser vice m essages. Click OK.

Activating Your Online Bank Account The f ir st st op in using online bank ing ser v ices is g et t in g access t o a bank t h at p rov ides t h e ser v ices y ou need . Aft er you 'v e opened a ban k accou nt and est ab lished online p riv ileg es, y ou' re r eady t o pu t Qu ick Book s t o w or k . You' ll be able t o access y our bank accoun t d ir ect ly •fr om you r Quick TableBooks of Content s r am. These st eps sh ow y ou h ow t o init iat e t he QuickBook s on lin e p rog •ban king f eat Iur ndex e. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Activate Your Online Bank Account Pub lish er: Que Pub Dat e: February 19, 200 4

Select Set up Online Finan cial Ser v ices f rom t he Ban king m enu; t hen select Set up I SBN: 0- 78 97- 30 78 -2 Accou nt For Online Access f r om t he side m enu .

Pages: 32 0

Make su re t he En able Accou nt s t ab is select ed; t hen click Nex t . Ent er y our b ank n ame or select My Financial I nst it u t ion I s Not On This List t o b rin g Show up Me aQu ickBook s hcial elp sinrst ead s lear n v isually t o per for mf rtom ask w s hich usingyou t hecan leadin g list of finan it uer t ions r ecog nized bhow y Quick Books select accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions y our b ank . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickClick and Nex simtple. . Click Yes t o en able add it ional account s. Click Nex t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

I n dicat e t he n ame of t he account y ou w ill u se f or online ser vices. Click Nex t . Ent er t h e t y pe of accou nt . Ent er t h e accou nt n um ber . Check t he b oxes t o indicat e w hich t yp e of online serv ices you w ill use w it h t his accou nt . Click Nex t . Click Leav e.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Why Bank Online? Man y people ar e r elu ct an t t o condu ct fin ancial t r ansact ion s online. Their concern s can r elat e t o secur it y issu es, a loss of p er sonalized ser vice, or t he sim ple d esir e for a pap er docum en t sum m arizing t h e t r ansact ion . I f you ar e t r y ing t o d ecide w h et h er t o ban k online, p er hap s t his •list of adv antTable s bank ing w ill help sw ay y ou: ag esoft oContent on lin e •

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Show Me Q uick Book s® 2 0 0 4

Ba nk 2 4 / 7 — You n o long er h ave t o w or r y about w hen t he b ank is open. You can ban k any t im e of t h e day or night w hen you b ank online. St ay war m , d ry , an d com for t ab le by ban king f r om you r deskt op at a t im e t h at f it s y our schedule in st ead of t he b ank 's Pub lish er: Que sch ed ule.

By Gail Per r y

Pub Dat e: February 19, 200 4

NIo SBN: w a0-i t78 ing 97- 30 i n78l in -2 e— How oft en do you go t o t he ban k and f eel lik e you could r ead t h e ent ir e 32 new Pages: 0 sp aper w hile y ou wait in lin e? For get about lines. You can condu ct y our ban king t r ansact ions im m ediat ely w h en y ou bank on lin e. I t 's as if y ou had y our ow n pr iv at e t eller , w ait ing pat ient ly t o pr ocess y our t ran sact ions. V ie w a ll y our t r an sa ct ions— W hen y ou condu ct a t r an sact ion at t h e t eller w ind ow of y our b ank , y ou g et a r eceipt for t hat t r ansact ion . That ' s all. Wh en y ou b ank on lin e, you Show see Me ev Query ickBook s h elp eadhas er s lear n v isually t o per for mt in t ask s using t hebank leadin t ran sact ions trhat p assed t hr oughow h y our accoun t he cu rr ent ingg accoucycle, nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions and y ou see t h e balances in all you r accou nt s. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen isual accom a con cise iptof iononline t h at m ak king es perf minbgank evserhav y day Com pv ar ison shoppanied f or a by ba nk —W it h t text h e descr adv ent ban , mor any e t ask s begu quickn and of fersim ing ple. accou nt s on lin e. You d on't hav e t o liv e in t he sam e t ow n as t h ese b ank s t o hav e an accoun t t h er e. Alt hou gh ex am ining ban k balances and t r ansfer r in g fun ds ar e usually f ree serv ices, t h er e ar e ot h er online serv ices y ou can ex plor e—bill pay ing for exam ple—f or w hich b ank s char ge a fee. Shop ar ound f or a b ank t h at pr ov ides t he ser v ices y ou w ant at t h e pr ice you w ant t o p ay. Ma i nt a in accur at e r ecord s— Tak e ad van t age of t h e fact t hat you can ch eck y our b ank balance an y t im e, day or n ig ht , t o ensur e y our ow n r ecor ds in Qu ick Books are accur at e and up - t o- dat e.

Retrieving QuickStatements Aft er y ou' v e init iat ed on lin e cont act w it h y our b ank , y ou can r eq uest y our ban k st at ement w henev er y ou w ant t o see w hat t r ansact ion s hav e clear ed y our accoun t . You can easily view y our st at em en t w it h a f ew click s of t he m ou se. •

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Show Me Q uick Book s® 2 0 0 4

Retrieve QuickStatements (Online Bank Statements) By Gail Per r y

Pub lish er:Select Que

On lin e Bank in g Cent er fr om t he Bank ing m en u.

Pub Dat e: February 19, 200 4 I SBN:I f0-y78 97-hav 30 78e-2m ore ou Pages: 32s0 in app ear

t han one on lin e accou nt , v erif y t hat t he cor r ect accoun t n am e t he Finan cial I n st it u t ion field .

Click t o place a check t o t he left of t he Get New Quick St at ement For Accou nt opt ion . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingI fsoft f or sm all businesses. ar check e able or t o un finch d an s t odepending t heir quest m orweariteems appear on t he list ,They eit her eckswt herem onions w hich qu ick lyt ask ands you v isu ally t hisoruser - f riendly w antw titoh perf m at t his t imm e.et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I f y ou are not alr eady on lin e, click t he Go On lin e bu t t on. Once online, t h at b ut t on chang es t o Send. Click t he Send but t on. Click t h e Quick St at ement opt ion in t he low er half of t he Bank in g Cent er w indow . Click t h e View but t on.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Matching Transactions When y ou d ow nload you r bank st at em ent , QuickBook s aut omat ically at t em pt s t o m at ch t r ansact ions in you r ban k st at em ent w it h t ran sact ions in y our QuickBook s pr og ram . Unm at ched t r an sact ions ar e n ot ed at t he t op of t he w indow . You can or der Quick Books t o •r ecor d an unm Table of Content at ched t ran ssact ion in you r ban k accoun t r egist er . •

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Show Me Q uick Book s® 2 0 0 4

Match Transactions By Gail Per r y

Pub lish er: Que

On19, lin200 e Bank in g Pub Dat e:Select February 4

Cent er fr om t he Bank ing m en u.

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e Quick St at ement t hat app ear s in t he I t em s Receiv ed f r om Financial I nst it ut ion ar ea of t he Ban kin g Cen t er w in dow . Click t h e View but t on.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingA soft w ar e f or sm all businesses. They ar ye table t o fin erat s ch t o ed t heir m essage ap pears in dicat ing how m an r ansact iondsan arsw em andquest h owions m any qu ick lyr em and w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenainv isu un ally mat ched. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK.

Unm at ched t r ansact ion s ar e t r ansact ion s t hat don 't agr ee in an obv ious way wit h t r ansact ions in you r r eg ist er ( show n at t he t op of t h e w indow ) . Chang e a t r an sact ion in

t he regist er so t h at t h e infor m at ion m at ch es t he d escrip t ion of an un m at ch ed t r ansact ion. Click Recor d and t he u nm at ched it em s aut om at ically ch ange t o m at ched.

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An u nm at ched t r an sact ion t hat w as nev er r ecord ed in you r r eg ist er can be ad ded t o t he Table r egistoferContent by click s ing t he u nm at ched t ran sact ion and t hen click ing Add t o Reg ist er .

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Click D one w hen all t he u nm at ched t ran sact ions hav e been r esolv ed.

By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u d o n 't h a ve t o w a it u n t i l t h e e n d o f t h e m o n t h t o re co n ci le y o u r b a n k a cco u n t . I f y ou ban k online, y ou can r econ cile you r ban k accou nt w h en ev er and as f requ en t ly as you lik e. Using t he m at ching p r ocedu res d escribed here you can ensur e y our b ank balance is alw ay s cor rect .

Making Online Payments You can m ak e elect r onic pay m ent s t o y our v en dor s t hr ou gh QuickBook s. The QuickBook s ban king cent er pr ov ides a p lace f or y ou t o m ak e sur e you h ave cur r ent addr ess and accoun t nu mb er infor m at ion for y our vend ors befor e beginn ing t he p rocess of mak ing online •pay m en t s. Table of Content s •

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Show Me Q uick Book s® 2 0 0 4

Make Online Payments By Gail Per r y

Pub lish er: Que

ess Ct r19, l+ W Pub Dat e:PrFebruary 200t o 4

open a n ew ch eck .

I SBN: 0- 78 97- 30 78 -2 Pages:Ent 32 0er

t h e dat e on w hich t he check is t o be deliver ed.

Ent er t h e pay ee nam e. Addr ess and accou nt n um ber inf or mat ion w ill fill in aut om at ically. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f orount sm all erwt ar h eeam . businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er t h e accou nt t hat is t o be ch arg ed w it h t his ex pense. t ask s quick and sim ple. Check t he op t ion f or On lin e Paym ent . Select a sav e opt ion . Select On lin e Bank in g Cent er fr om t he Bank ing m en u. Click t o place a check t o t he left of t he on lin e pay m en t y ou w ant t o dispat ch . Click Go On lin e if you ar e not already online. This b ut t on chang es t o a Sen d b ut t on w hen you ar e online. Click Send .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? The a dd re ss a nd a ccoun t nu m ber a re r e qui re d f or onli ne v e ndors. I f b asic inf orm at ion such as t he ad dr ess an d accoun t nu m ber for a v en dor h as not been ent er ed and y ou select t he op t ion t o send t he p aym ent online, y ou ar e p rom p t ed t o en t er t he r equir ed in for m at ion f or t h e vend or befor e y ou can cont in ue w it h t he online p aym ent . You w ill f ind t he account nu m ber on t he bill y ou r eceive f r om y our v endor .

Sending Online Messages You can send a m essag e elect r onically t h rou gh space, as it w er e, and com m un icat e w it h y our fin ancial inst it ut ion using y our Qu ick Book s pr ogr am . You can also m ak e email requ est s f or inf orm at ion or serv ices. •

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Show Me Q uick Book s® 2 0 0 4

Create Online Message By Gail Per r y

Pub lish er:Select Que

Cr eat e On lin e Bank in g Message f r om t he Ban kin g m enu .

Pub Dat e: February 19, 200 4 I SBN:I f0-y78 97-deal 30 78 -2 ou w it h Pages: 32 0 Messag e

man y online b ank s, ver ify t h at t h e corr ect b ank app ear s in t he

To f ield.

Ent er a su bject f or t h e m essage. Show Me Qu VerickBook ify t h ats t hhe elpcorr s r ead ect er account s lear n isv isually in t he Regar how t o d in per g for Accoun m t ask t f ield. s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er y our m essag e. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK.

Dispatch Online Message Select On lin e Bank in g Cent er fr om t he Bank ing m en u. Click t o place a check m ar k t o t h e lef t of t he m essage.

Click Send ( or click Go Online and t h en click Send ) .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? I f y o u h av e so m e t h i n g im p o r t a n t t o say , cal l, d o n ' t e m ai l. The f ir st " person" t o see y our m essage is p rob ably a com put er . I f y ou need t o discu ss an issu e r ight now , call you r ban k. Bank s t y pically r esp ond t o em ail m essages w it hin 2 4 hour s, bu t y ou m ight not be ab le t o w ait t hat long f or a response.

Transferring Money Between Accounts You can u se t he Qu ick Book s online b ank in g feat ur e t o t r ansfer fu nds bet w een accou nt s w it hout ever leav in g you r desk , m ov e excess fu nds f r om non - in t erest b ear ing account s in t o int er est - b ear ing accou nt s, or t ran sf er m oney fr om y our main check ing accou nt int o y our •pay r oll accouTable of Content nt . Using t heson lin e bank ing cen t er in QuickBook s, y ou can also check t he •balances in all I ndex y our account s and t r ansfer fu nds as necessary . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Request the Funds Transfer Pub lish er: Que Pub Dat e: February 19, 200 4

Select Tr ansfer Fund s fr om t he Bank ing m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

I g nor e t he d at e—QuickBook s f or ces t h is dat e t o r ead Next Business Day w h en y ou in dicat e you ar e m ak ing an on lin e t r ansfer of f und s. Ent er t h e accou nt f r om w hich you ar e t r ansfer r in g f un ds. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it h tnt hist ouser - f riendly of rt in r aining . Each t ask includes a scr eenEnt er tally h e accou w hich you armeett rhod ansfer g fun ds. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e am ount of t he t r an sf er . Check t he On lin e Fund s Tr ansfer box . Click a save op t ion.

Dispatch the Funds Transfer Select On lin e Bank in g Cent er fr om t he Bank ing m en u.

Click t o place a check m ar k t o t h e lef t of t he f und s t r ansfer . Click Send ( or click Go Online and t h en click Send ) .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Getting Reports of Online Transactions You can r equest a r ep ort t hat show s all y our online t r ansact ions and u se t his r ep ort as a conf ir m at ion of t r ansact ion s t hat hav e occu rr ed. You can also cust om ize t he r epor t t o show only it em s y ou'v e sent or it ems wait in g t o be sent . •

Table of Content s

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Show Me Q uick Book s® 2 0 0 4

Get a Report of Online Transactions By Gail Per r y

Pub lish er:Select Que

Cu st om Tran sact ion Det ail Repor t fr om t h e Repor t s m enu.

Pub Dat e: February 19, 200 4 I SBN:Click 0- 78 97-2 y t h30 e 78 Modif

bu t t on at t h e t op of t he r epor t w ind ow .

Pages: 32 0

Click Online St at u s in t he Ch oose Filt er list . Select t he t yp e of online t r ansact ions y ou w ant t o see. For ex am ple, pick fr om Show tMe Qu ickBook h elp s, trread er s ions lear nt hvat isually pert ,for m tso askon s .using t he leadin g r ansact ions t os send ansact h ave how b eent osen and accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick OK. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using the QuickBooks Web Site Qu ick Books off er s a w ealt h of bu sin ess r esou rces on it s Web sit e, f rom t ech nical su ppor t and back up ser v ices, t o a credit card m erchan t account pr ogr am and lin ks t o sour ces for b usin ess loans, cr ed it r epor t s, insur ance, and m ore. You can also t ake adv ant age of t he opt ion t o •or der I nt u it pap Tableerofpr Content oductss such as inv oices an d check s. •

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Show Me Q uick Book s® 2 0 0 4

Use the QuickBooks Web Site By Gail Per r y

Pub lish er: Que

it h y our19,I n200 t er4n et Pub Dat e:WFebruary

connect ion t u r ned on , go t o ht t p: / / w w w . quickb ooks. com t o v iew tIhe QuickBook s h ome page. SBN: 0- 78 97- 30 78 -2

Pages: 32 0

Click link s t o access a v ar iet y of t ools and r esour ces.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using the Internet Version of QuickBooks Con sider u sin g t he Web- b ased ed it ion of Quick Book s if you spend t im e aw ay fr om t he com pany an d n eed r em ot e access t o y our com pany files. You can access y our com pany Qu ick Books in for m at ion 24 hour s a day , cr eat in g f or ms and ru nnin g r epor t s, and t h e online •ser v ice com es Table s nical su ppor t fr om I nt u it . You can t r y t he online ser vice f or 30 w itof h Content fr ee t ech •day s at no cost I ndex . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Use the Internet Version of QuickBooks Pub lish er: Que Pub Dat e: February 19, 200 4

Go t o t he QuickBook s Web sit e at ht t p: / / w w w . quickb ooks. com.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Lear n More opt ion regar d in g t he Qu ick Book s Online Edit ion. Follow t h e lin ks t o r ead about t he on lin e v er sion of Quick Book s. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingA soft ar ef ree f or sm allisbusinesses. 30 -wday t r ial av ailable. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 12. Preparing Income Tax Returns • ha t You' llTable W D o of Content s •

I ndex

Ch oose t he s® Cor2r0ect Show Me Q uick Book 04

I ncome Tax For m

By Gail Per r y

Assig n Tax Lines

PubAccess lish er: Que Tax

Repor t s

Pub Dat e: February 19, 200 4

Pay Est0-im at ed Taxes I SBN: 78 9730 78 -2 Pages: 32 0

Cr eat e a Tax Ret ur n Use QuickBook s w it h Tur boTax

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction No m at t er w h at t y pe of b usiness en t it y you r com pany is, w het her it ' s a cor por at ion, par t n er ship, p r opr iet or ship, or not - f or- pr ofit , y ou need t o pr epar e incom e t ax r et ur ns at t he end of each y ear . You r gov ern ment r equir es t hat you r epor t a su m mar y of y our in com e an d •exp en ses f orTable of Content t he year , ands—alt houg h it doesn't pr odu ce income t ax r et u rn s—QuickBook s •does p rov ideI ndex all t he inf orm at ion y ou n eed t o pr ep are t he f orm s y our self or hav e som eone else Show Mee Qyuick 0 0ns 4 for y ou. pr epar our Book t ax s® ret2ur By Gail Per r y

I n t his chapt er y ou' ll learn h ow t o set u p you r accou nt s so t he nu mb er s f eed int o t he p r oper place on t ax r epor t s. You' ll also lear n how t o r ecor d est im at ed t ax pay m en t s and how Pub lish er: Que Qu ick Books t ies in w it h Tur boTax incom e t ax sof t w are. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Choosing the Correct Income Tax Form Each t y pe of bu sin ess ent it y is r equ ir ed t o f ile a dif fer en t incom e t ax f or m. I n t h e Easy St ep I nt er view , w hen you f ir st set up you r comp any in Quick Books, y ou w er e ask ed t o indicat e w hich t yp e of t ax f orm you r business files. Quick Books u ses t h is infor m at ion t o d et er m ine •w hich t yp e of Table of Content business entsit y y our com pan y is. Bef ore you can use t he QuickBook s f eat u res •t hat help youI ndex pr epar e y our in com e t ax ret ur n, you m ust hav e t he cor r ect business en t it y Show Book 0 0 4 en t it y y ou select ed, or t o chan ge t h e en t it y inf orm at ion, follow t h e selectMe ed Q . uick To ver if s® y w2hich st eps pr esen t ed her e. By Gail Per ry Pub lish er: Que

Choose Correct Pub Dat e: the February 19, 200 4 Income Tax Form I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Com pan y, Com pany I n for m at ion f r om t he menu . Click t h e dr op- d ow n ar r ow t o select a t ax for m f or t h is en t it y.

Show Me Qu ickBook Click OK. s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Which Income Tax Form Should You Use? Each t y pe of bu sin ess ent it y com m ands it s ow n f ederal income t ax r et u rn . You should consult w it h a t ax p rof essional t o f in d out wh ich t y pe of t ax ret ur n y ou need t o file and , for t hat m at t er, w hich t y pe of business en t it y is best f or y our com pany . Her e ar e t he v ar ious f ed er al •bu sin ess incom Table e tofaxContent f orm ss at a glance: •

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Show Me Q uick Book s® 2 0 0 4

Form 9 9 0 — Use t his f or m if you ar e a t ax- ex emp t or gan izat ion. Tax - exem pt or ganizat ion s ar e usually t hose in t he b usiness of help ing ot her s. The I RS m u st giv e app rov al t o y our ex em pt st at us. Org anizat ions t h at q ualify f or exem pt st at us t y pically Pub lish er: Que include org anizat ions t h at ar e char it able, educat ional, scient ific, r elig iou s, or lit er ar y . Pub Dat e: 19, 200 The onFebruary ly income on4w h ich t his t yp e of org anizat ion pay s incom e t ax is incom e not I SBN: 30 r78 -2 r elat ed0- t78 o 97t he eason f or t he ex em p t st at us.

By Gail Per r y

Pages: 32 0

Form 9 9 0 - PF— Pr iv at e f oundat ion s use t h is for m . A p riv at e f ound at ion is usually a t ax exem pt en t it y t hat is cont r olled by an in divid ual or a fam ily . St r ict r ules apply t o t his t y pe of t ax - exem pt or ganizat ion. Form 9 9 0 - T— Tax - ex em pt or ganizat ion s t hat hav e a p r ofit able b usin ess n ot r elat ed t o Show t he Me ex Quemp ickBook h elp of s r tead s anizat lear n vion isually o per m ttask hemat leadin t p urspose he er org are rhow equ irt ed t o for r epor t h es tusing ax inftor ion g f rom accoutnt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions heir p rof it able bu sin ess on t his f or m. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen con ipt ion m akbusiness es perf oris min g ev er y day Formv isual 1 0 4 0accom — Th ispanied is t he tby axafor m cise u sedt ext by descr ind ividu als. t h I faty our a sole t ask s pr quick and sim opr iet or sh ip ple. or an ot her t y pe of b usiness, such as som e lim it ed liab ilit y cor por at ions, t hat is not r eq uir ed t o file a separ at e b usiness t ax ret u rn , y our b usin ess incom e and exp en ses ar e r epor t ed on y our 1 040 . Most com m only , people w ho r ep ort bu sin ess act ivit y on t h eir 1 040 s use an accom p any in g Schedu le C t o sum m ar ize t heir business t r ansact ions. Form 1 0 6 5 — Use t his f or m if you ar e a par t ner sh ip . Par t ner sh ips ar e similar t o S corp or at ions in t hat you r shar e of t he com pan y' s net in come or loss is passed t hr oug h t o y ou an d t axed on you r indiv idual t ax r et ur n ( 1040 ) . Lim it ed liab ilit y cor por at ions w it h m or e t han one m em ber also use a For m 1 065 . Form 1 1 2 0 — Tax able cor por at ions use t his f orm t o r epor t t heir business act iv it y . Cor por at ions are t axed at t heir own r at es and ar e liable f or t heir ow n debt s. Form 1 1 2 0 S— Som e cor por at ions ar e classif ied as S cor por at ions. I n st ead of being t ax ed at corp orat e income t ax r at es, t he incom e or loss of an S cor por at ion is p assed t hr ou gh t o it s ow n er s, m uch lik e a par t ner sh ip, and t ax ed on t h e indiv idual t ax r et ur ns.

Assigning Tax Lines I f you p lan t o use Qu ick Books t o h elp pr epar e y our com pany 's in come t ax for m s, you m ust assig n a t ax line t o each of y our com pany ' s accou nt s. You can assign t ax lines as y ou set up y our account s, or you can open a char t of account s repor t , see w hich accou nt s ar e •un assign ed , Table of Content and assig n t axs lin es t o all y our accoun t s at once. •

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Show Me Q uick Book s® 2 0 0 4

Assign a Tax Line When Setting Up a New Account By Gail Per r y

Pub lish er: Que

es Ct rl+ A 200 t o 4open Pub Dat e:PrFebruary 19,

t he Char t of Account s.

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

New fr om t he Accou nt menu , or p ress Ct r l+ N.

Click t h e ar row t o v iew t he list of t ax lin es. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Didv isual Youaccom Know? t ask s quick and sim ple. T a x li n e s va ry d ep en d in g o n t h e t ax re t u rn y o u f il e. When y ou select ed y our com pany ' s t ax f orm , Quick Book s load ed t he t ax lines t h at ap ply t o t h at par t icu lar for m . Dif fer en t com panies see d if fer en t t ax lines on t he dr op - dow n list .

Click t h e t ax line t h at is ap pr opr iat e f or t his account . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Assign a Tax Line to an Existing Account Select Accou nt ant & Tax es fr om t h e Repor t s m enu; t hen select I ncom e Tax Pr ep ar at ion . D ouble- click an y accoun t show ing in t h e Tax Line colum n . Click t h e dow n ar row t o d isp lay t he av ailable t ax lines. Click t h e t ax line f or t h is accoun t . Click OK. Rep eat st eps 2– 5 for all account s t hat need t o be assigned t o t ax lin es.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Accessing Tax Reports Qu ick Books off er s t w o repor t s design ed t o help y ou or y our accoun t ant pr ep are you r income t ax r et ur n. The I ncom e Tax Sum m ar y repor t display s a sum m ar y of you r com pany 's in com e and exp en ses w it h one lin e on t he r epor t cor respond ing t o each lin e of you r incom e t ax •r et ur n. Th e ITable of Content s ail r ep ort show s t h e com p let e d et ail of ev ery t ran sact ion t hat n come Tax Det •feeds in t o t hIendex indiv idual lin es on y our com pan y t ax r et ur n. Pr int bot h of t hese r ep or t s for t he Show Me w Qho uickpr Book s®es 2 0you 0 4 r incom e t ax r et ur ns. per son epar By Gail Per r y Pub lishIncome er: Que Open Tax Summary Report Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Accou nt ant & Tax es fr om t h e Repor t s m enu; t hen select I ncom e Tax Sum m ar y.

Pages: 32 0

Th e I ncom e Tax Sum m ar y repor t is aut om at ically com piled based on t he pr ev ious calen dar y ear . Click t o chang e t he r ang e of dat es, if necessary . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingD soft w arclick e f oran sm arail e able fin dt ran an sact sw erions s t o tthat heirmak quest oubley all ambusinesses. ount t o see They t he det of allt ot he e uions p t hat qu ick lyam and v isu ally w it h t his user f riendly m et hod of t r aining . Each t ask includes a scr eenount . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. D ouble- click t h e unassigned it ems t o display t h e det ail an d eit her assig n t ax lines or v erif y t hat t hese should indeed rem ain u nassig ned. Pr ess Esc t o close t h e repor t .

Open Income Tax Detail Report Select Accou nt ant & Tax es fr om t h e Repor t s m enu; t hen select I ncom e Tax Det ail.

Chang e t he d at es, if n ecessar y . D ouble- click an y it em t o see t he or iginal docum ent . Pr ess Esc t o close t h e repor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Paying Estimated Taxes I f you r bu siness is a t axab le cor p orat ion or y ou ar e t he ow ner of t h e bu siness and t h e bu sin ess incom e is r ep or t ed on y our per sonal incom e t ax r et ur n, you hav e a r espon sibilit y t o est im at e an d pay qu art er ly incom e t ax es. Th e I RS r equir es quar t er ly est im at ed pay ment s of •incom e t ax es, Table s e m ig ht requ ire pay ment s as w ell. Use t he t ax repor t s discussed an dof yContent our st at •in t his chapt Ier ndex t o help calculat e y our quar t er ly income t ax. Show Me Q uick Book s® 2 0 0 4

Cor por atrey est im at ed t ax p aym ent s are d ue as f ollow s: By Gail Per PubFir lishst er: qua Que rt e r—

Th e 15 t h day of t he 4t h m ont h of t he f iscal y ear

Pub Dat e: February 19, 200 4

Se cond qua rt78 e r— I SBN: 0- 78 97- 30 -2 Th e 15 t h day of t he 6t h m ont h of t he f iscal y ear Pages: 32 0

Thi rd qua rt er — Th e 15 t h day of t he 9t h m ont h of t he f iscal y ear Fourt h qu ar t er — Th e 15 t h day of t he 12t h m ont h of t h e fiscal year I ndiv idual est im at ed t ax pay m en t s ar e due as follow s: Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Firand st qua e r—w it Ap 15tuser h - f riendly m et hod of t r aining . Each t ask includes a scr eenqu ick ly v isurtally h rtilhis by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day cond qua rt ple. e r—— June 15t h t ask s Se quick and sim Thi rd qua rt er — Sept em ber 1 5t h Fourt h qu ar t er —— Januar y 1 5t h I f t he 1 5t h of t he m on t h in w hich a t ax p aym ent is du e falls on a Sat u rd ay, Sund ay, or feder al h olid ay, t he t ax p aym ent is due on t he nex t b usiness d ay.

Creating a Tax Return When y ou h ave all t he inf or m at ion n ecessar y f or t he cr eat ion of y our t ax r et u rn , y ou can fin d all t h e t ax f orm s y ou need on t he I n t ern et . The I RS pr ovid es all t he t ax f or m s and accom p any in g in st ru ct ion s on it s Web sit e, av ailab le for d ow nloading ; all t h e st at e r ev enue •agencies pr ov Table Content id e of t heir t ax sf or ms online as w ell. •

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Show Me Q uick Book s® 2 0 0 4

Download Federal Tax Forms By Gail Per r y

Pub lish er: Que

et er m ine hich Pub Dat e:D February 19, w 200 4

t ax for m s y ou need . The easiest w ay t o d o t h is is t o look at last yI SBN: ear ' s0-t78 ax97-r et ur n. I f t h is is t he f irst year f or y our com pany ' s t ax r et ur n, st ar t w it h t h e 30 78 -2 m ain t ax for m f or y our com pany as descr ibed ear lier in t h is ch apt er . As y ou follow Pages: 32 0 along and r ead t h e inst r uct ions, y ou w ill f ind out w hich ot h er t ax for m s y ou need . Go t o t he I RS Web sit e at ht t p: / / w w w . ir s. gov .

Show Me Qu ickBook s h elp s r ead er ion s lear Click t h e Businesses opt . n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Click v isualFor accom panied by aions. con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day m s And Publicat t ask s quick and sim ple.

Click For m s And I nst r uct ions.

Scr oll dow n un t il y ou see t he for m s sect ion. Then scr oll unt il you f in d t he f orm ( s) y ou w an t t o dow nload . Click t h e for m y ou w ant ; if you w ant t o select m ore t han one f orm , h old d ow n t he Ct r l k ey w hile click ing ot her f orm s. •

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I ndex Click t h e Rev iew Select ed Files bu t t on.

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Click t h e nam e of a for m y ou w ant t o v iew . You can view t h e for m on scr een , pr int it , and sav e it .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Download State Tax Forms Go t o t he Fun w it h Tax es W eb sit e at ht t p: / / w w w . fun w it ht ax es. com . Click t h e St at e Tax For m s link . Click t h e st at e f or w hich y ou need t ax for m s. You w ill b e dir ect ed t o t h at st at e's r ev enue agency.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Ea ch st at e h a s it s o w n W eb sit e . You can u se an I nt er net search engin e t o find t he rev en ue agency f or you r st at e. Or y ou can go t o a Web sit e t h at pr ov id es link s t o all st at e r evenu e agencies. A sit e like t his is especially h andy if y ou n eed t o f ile t ax r et ur ns in m ore t han one st at e.

Using QuickBooks with TurboTax You already kn ow y ou can pr int t ax r ep or t s in QuickBook s and f ill out t ax for m s eit her by han d or in a t ax pr epar at ion pr ogr am . You also can u se QuickBook s t o com m un icat e wit h t ax pr epar at ion sof t w ar e su ch as Tu r boTax and pr epar e y our t ax ret u rn by t ran sferr ing •inf orm at ion fr Table Content s s t o t he t ax pr ogr am . om of QuickBook •

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Show uick Book s® Tu 2 0 0rb 4 oTax or any ot her t ax soft w ar e p rog ram in conj un ct ion w it h you r Befor Me e yQou can use QuGail ick Per Books pr ogr am , y ou m ust en sur e t hat all accou nt s h ave been pr oper ly assign ed t o t ax By ry lines. Pub lish er: Que When y ou'r e cer t ain t h at y our QuickBook s inf or mat ion is r eady t o be t r ansf er r ed t o a t ax Pub at Dation e: February 19,, 200 4 t he t ax pr ogr am ( Tu r boTax , for ex am ple) and f ollow t he p rom p t s pr epar pr ogr am st art I SBN: 78 9730 78you -2 w hen ask ed0-wh et her w ant t o imp ort inf orm at ion fr om QuickBook s. Pages: 32 0

Qu ick Books can be im p ort ed int o Tur boTax , Tur boTax for Bu sin ess, Tur boTax Pr o Ser ies, and H&R Block' s Tax Cut pr ogr am .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 13. Security W ha t You' ll D o • •

Back UpTable Youofr Quick Books Com pany File Content s I ndex

Rest or e Back ed- Up I n for m at ion

Show Me Q uick Book s® 2 0 0 4 By Gail Use Per r yt he

On lin e Back up Ser vice

Set Up t he Ad minist r at or

Pub lish er: Que

Pub Dat e: February 19, 200 4

Add User s

I SBN: 0- 78 97- 30 78 -2

Rem Pages: ove 32 0Users Close Financial Record s at Year - En d

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction Fort unat ely , w e live in a w or ld t hat is const ant ly plag ued w it h syst em f ailu r es, com put er v iru ses an d w or m s, hacker s, and disgr un t led f orm er em ployees. Why is t h is for t u nat e? I n t he early d ays of off ice com put in g, som e 15 –20 y ear s ag o, w e w ere all ver y naiv e abou t t h e •pr oblem s t hat Table of Content could arise sf rom hav in g sensit iv e recor ds st or ed on com put er s. Many •com panies t ur I ndex ned t o com pu t er s caut iou sly , d oubling t heir eff or t b y keeping a separ at e set of Show Me Qruick Book s® 2pap 0 0 4er , " just in case. " Now w e'v e exp er ienced near ly ever y sort of " ju st in fin ancial ecor ds on case" scenar io im aginab le, an d we' re bet t er for it . Our p aper ledger s ar e pr obably g at her ing By Gail Per ry du st by n ow , bu t w e'v e learn ed all sor t s of m et hods for p rot ect ing our p r ecious elect r onic files. Pub lish er: Que Pub Dat e: February 19, 200 4 I n addit ion t o t he av ailab ilit y of g ood st or age and backu p pr ocedu res, Qu ick Book s users h ave 30 78 -2 access I tSBN: o a 0m78 ult97ilevel secu rit y sy st em w it hin t he pr og ram . Th e Quick Books secur it y syst em Pages: enables y ou32t 0o pr ot ect sensit ive d at a f r om t he ey es of unau t hor ized per sonnel. I n addit ion, y ou can pr ot ect y our d at a f r om being chang ed by u naut hor iz ed users. You can also set a passw ord - pr ot ect ed closing d at e so t hat no comp any t r ansact ions f r om befor e t h e closing dat e can be ch anged w it hout per mission of som eon e w it h access t o t h e passwor d .

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Backing Up Your QuickBooks Company File Aback up is an ex act copy of y our com pan y dat a file. Ev er y p ru dent businessp er son sh ould ensur e t hat a f un ct ion in g backu p sy st em is in p lace. I f y ou u se a back up pr ocess t h at b ack s up y our ent ir e sy st em , y our QuickBook s com pany f ile is included as par t of t he ent ir e back up •so y ou don' t Table n eedoft oContent back sup t hat file separ at ely . I f y ou in st ead back up specific f iles •indiv idually , I tndex h ese st eps w ill dem onst r at e how t o b ack up just you r com pany 's QuickBook s Show Me uick Book s® 2 0 0back 4 inf orm atQion. Consider ing up fr equ en t ly and keeping a cop y of you r back ed - up dat a som her By Gailew Per r y e off y our com p any pr em ises. For t his ex amp le, w e' ll sav e y our backu p f ile t o a disk . An online back up pr oced ur e is pr esent ed lat er in t his chapt er . Pub lish er: Que Pub Dat e: February 19, 200 4

BackI SBN: Up0-Your Company File 78 97- 30 QuickBooks 78 -2 Pages: 32 0

Select Back- Up fr om t h e File m enu . Choose t o sav e y our f ile t o a disk. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingVer soft e ftor all businesses. ar e able t oefin d an sw ert os tuoset heir ions p. ifywtar h at hesm filenam e t h at appThey ear s is t he nam y ou w ant f or tquest h is backu qu ick lyMak and v isu ally w it h t his user f riendly m et hod of t r aining . Each t ask includes a scr eene chang es if n ecessar y . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ver ify t h e locat ion w her e t h is file w ill be sav ed . Click Br ow se t o choose a diff erent locat ion f or y our b ack up f ile. Click OK t o perf or m t he b acku p p rocedur e. Click OK w hen t he p rocess is com p let ed.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Restoring Backed-Up Information I f you r comp any 's QuickBook s f ile h as been d am aged or you 'v e r ep laced you r com put er , y ou need t o r est or e y our com pan y' s Qu ick Book s file f rom t he m ost r ecent back up. Not e t hat all t r ansact ions y ou' ve ent er ed in Qu ick Book s sin ce t he last t im e y ou backed up y our f ile will •need t o be reent Tableer ofed Content . For st his r eason , y ou m igh t w an t t o en for ce a check- off pr oced ur e •w her eb y Quick I ndex Books u ser s at you r comp any u se ch eck list s t o show w h ich t r ansact ion s t hey Show Q uick Bookt he s® 2ent 0 0 4ries ar e m ade. I n t he ev en t of a sy st em crash and subsequent ent er Me and w hen r est orPer at ion By Gail r y of backu p, y ou' ll easily b e able t o see w hich ent r ies n eed t o be r eent er ed. Pub lish er: Que

Restore Backed-Up Pub Dat e: February 19, 200 4 Information I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Rest or e fr om t h e File m enu t o open t h e Rest ore Com pany Back up w indow . Ver ify t h at t he filenam e f or y our com pany b ack up f ile is cor r ect .

Show Me Qu elplocat s r ead how o per m ed t ask using VerickBook ify t h ats t hhe ionerwshlear er e nt hveisually backedup t file is for st or is scor rect .t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Click v isualBraccom by ay con cise t ext ipt ion at m ak g ev er ow se panied if necessar t o indicat e t hdescr e dr ive andt hfolder w es h erperf e t hor e min backedupy day file t ask s quick is st orand ed . sim ple. Click Rest or e t o begin t he r est or at ion pr ocess. Click Yes t o accept t he ov er wr it e of an y dat a cu rr ent ly st or ed on y our com pu t er . Ty pe t he w or d yes t o v er if y you w ant t o con t inue w it h t he rest or at ion p rocess. Click OK. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Organize QuickBooks Transactions with a Daily Checklist On e w ay t o k eep t r ack of w hen in for m at ion was en t er ed int o QuickBook s and w ho m ade t h e •ent r ies is t o Table r equirofeContent all Qu sick Book s users t o f ill out a check list w henev er t hey ent er •inf orm at ion. I Keep ndex all t he ch eck list s in a binder or file fold er so you can ref er t o t h em w h en Show y ou nMe eedQ uick t o tBook races®t h2e0 0or4 igin of a t r ansact ion. By Gail Per r y

Here' s a sam ple of a ch eck list for t r ack in g QuickBook s act iv it ies: Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Daily Checklist of QuickBooks Activities D a t e: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Show Me Qu ickBook s h elp s rQua ead er how ntsi tlear y n v isually Re fe re ncet o per for m t ask s using t he leadin g accou businesses. They arbe er able an swmeresntt os t heir quest ions N a mnteing I t esoft m w ar e f or sm all Ent e re d N um s t o fin d Com qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenmentaccom s by - screenPay v isual panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day r eceived t ask s quick and sim ple. Cash sales Bills receiv ed Shipm ent s r eceived Pur chase or der s issu ed Pay ment s m ade Est im at es issued Tim e on jobs New cust om er s New v en dor s Ot h er ( descr ibe below )

Using the QuickBooks Online Backup Service For an added m easur e of secu rit y , y ou can t ak e ad van t age of I nt u it 's on lin e dat a back up ser v ice. Th is fee- based serv ice pr ovid es an of fsit e locat ion f or y our b ack up . The online back up ser v ice cost s $ 99. 95 p er y ear . The I nt uit b ack up serv ice inclu des t r iple DES 11 2- bit •encry pt ion , w Table s e encry pt ion st and ard u sed by t h e U. S. g over nm ent . Files t hat hichofisContent t he sam •hav e been backed I ndex up online can be d ow nloaded at an y t ime and ont o t he sam e or a diff er ent Show Me er Q uick Book 2 0 t0h4 ey wer e back ed u p. I nt u it of fer s a f ree 3 0- day t rial of t his ser v ice. com put f rom w s® hich By Gail Per r y Pub the lish er: QuickBooks Que Use Online Backup Service Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Backu p f r om t he File m enu.

Pages: 32 0

Click t h e Online opt ion. Click OK. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isut ally w it h Up t hisNow user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick h e Sign ! lin k. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? I n t u it ' s ser vi ce isn 't t h e o n ly o n li n e b a cku p se rv ice a va i la b le . Man y com panies off er on line b ack up serv ices. Your com pan y m ight already h ave such a ser v ice in place f or f iles ot her t han Qu ick Book s. Ex plor e t he I nt er net , ask for ref er r als f r om com p ut er user s y ou t r u st , and find out w hat ot her ser v ices ar e av ailable.

Read ab out t he back up ser v ice. Click St ar t Dow nload Now if y ou w an t t o use t his on lin e ser v ice.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up the Administrator Qu ick Books pr ovid es a login and passwor d syst em t h at enab les y ou t o r est rict wh ich user s can view and chan ge y our com pany ' s finan cial infor m at ion. To t ak e adv ant ag e of t his secu rit y syst em , y ou m u st fir st d esign at e someone as t he ad min ist r at or . The person w it h •adm inist r at ive Table of tContent righ s ( t h is scan be mor e t h an one per son) h as t he righ t t o v iew all com p any •r ecor ds an d Imak ndexe chan ges t o an y exist ing t r ansact ion s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set Up the Administrator Pub lish er: Que Pub Dat e: February 19, 200 4

Select Set Up Users fr om t h e Com pany menu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er a nam e for t he ad min ist r at or . Admin h as alr ead y been ent er ed , bu t y ou can r ep lace t his w it h a dif fer en t n ame. Ent er a passw or d. I t can be no m ore t han 16 char act er s and can include spaces. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it h t hisd user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er tally h e passwor again. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Click OK.

Did You Know? T h e p assw o r d is o p t io n a l. Qu ickBook s p rov ides an opt ion t o ent er a p assw or d w hen set t ing up t he ad m inist rat or, but y ou h ave t he opt ion of leav in g t his blank and hav ing n o p assw or d f or t h e adm in ist r at or .

Adding Users Aft er y ou' v e set up t he adm inist rat or for y our QuickBook s com pany file, you 'r e r eady t o set up t h e indiv idual user s an d assign t heir r ight s f or accessing and chang in g in for m at ion. You can set a sep arat e passwor d for each user; y ou can assig n separ at e r ight s t o each u ser as •w ell. Each u ser Table of Content can creat esa passwor d, or y ou can hav e t h e adm inist rat or assign p assw or ds •t o each user.I ndex I n any case, only a per son logg ed on as t he adm inist rat or has t h e r ig ht t o Show Book 0 4 s. init iatMe e tQhuick e set u p s® of 2u0ser By Gail Per r y Pub a lishUser er: Que Add Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Set Up Users fr om t h e Com pany menu . ( Not e: Th e User List mig ht alr eady be op en if y ou just finished set t ing u p an ad minist r at or . I n t hat case, y ou can skip t h is st ep. )

Pages: 32 0

Click Ad d User . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft e f ore sm businesses. They ar e able t o fin d an sw er s t o t heir quest ions erwaarnam for all t his user . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and ple. or d ( or hav e t h e user ent er a p assw or d) . er asim passw Reent er t he passw ord . Click Nex t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Assign All Rights Click All Ar eas Of Qu ick Book s if t his user is t o hav e t he abilit y t o access an d m ak e chang es in all ar eas of t he pr ogr am . Click Nex t . Click Yes. Click Finish.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Assign Selected Rights Af t er assig ning a u ser nam e and p assw or d, choose Select ed Areas Of QuickBook s if y ou w an t t o desig nat e t o w hich areas of t h e pr ogr am t h is user will h ave rig ht s. Click Nex t . For each area of t he pr ogr am , ind icat e w het her t he u ser h as No Access, Full Access, or Select iv e Access. I f y ou ch ose Select iv e Access, ind icat e w h et h er t he u ser h as t he r igh t t o cr eat e t r ansact ions, creat e an d p r in t t r an sact ions, or cr eat e t r ansact ions and r epor t s. Click Nex t . I n dicat e w het her t he user has t he rig ht t o chang e and delet e t r ansact ion s in t he ar eas t o w hich access has b een assign ed . I n dicat e w het her t he user has t he rig ht t o chang e and delet e t r ansact ion s t hat occu r red pr ior t o t he com pany 's closing dat e ( addr essed lat er in t h is ch apt er ) .

Click Nex t . Ver ify all t he access r ight s t hat hav e been assigned t o t his user. Click Pr ev t o ret ur n t o a pr eviou s page and m ake chan ges. •

Table of Content s I ndex Click Finish t o com plet e t he set up of t his u ser 's rig ht s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Removing Users Em ploy ees com e an d em ploy ees g o. I f som eone leaves y our com pan y, you should r emov e t hat user 's access t o y our Qu ick Book s file. Rem oving a user is easy , and y ou can alw ay s add t he user again sh ould t he per son r equalif y for access t o y our f iles. On ly t he ad m in ist r at or h as •t he rig ht t o rTable em ovofeContent a users. •

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Show Me Q uick Book s® 2 0 0 4

Remove a User By Gail Per r y

Pub lish er: Que

Set Pub Dat e:Select February 19,Up 200Users 4

fr om t h e Com pany menu .

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e nam e of t h e user you w ant t o rem ov e.

Click D elet e User . Show Me Qu Click ickBook Yes. s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick Close t o close t h e User List w in dow . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Closing Financial Records at Year-End " Closing t he b ooks" is an opt ion in Quick Book s, not a r equir ement . I f y ou w ant t o cont in ue t o per m it chang es t o t r ansact ions f r om pr evious accoun t ing cy cles, such as t h e year j ust end ed or an earlier y ear , y ou can ig nor e t he op t ion for set t ing a closin g dat e. I f you w ant t o en su re •t hat y our y earTable of Content s bers on y our repor t s rem ain f inal, f ollow t he st eps in t his end f inal n um •exam ple t o set I ndex and p rot ect y our com pan y' s closin g d at e. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Set the Closing Date Pub lish er: Que Pub Dat e: February 19, 200 4

Select Pr ef erences fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Accou nt ing icon. Click t h e Com pan y Pr ef er ences t ab. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick simKnow? ple. Didand You Sh o rt cu t fo r se t t i n g t h e clo si n g d a t e. I f y our User List w in dow is already open, just click t h e Closing Dat e bu t t on and t he Pr efer en ces w indow opens t o t he Accoun t in g Com pan y Pr ef erences scr een .

Ent er a closing dat e. Click t h e Set Passwor d bu t t on. Ent er a passw or d. You ar e lim it ed t o 16 char act er s, includin g spaces. Reent er t he passw ord . Click OK. Click OK t o close t he Pref er ences win dow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Restrict User Access to Pre-Closing Date Transactions Select Set Up Users fr om t h e Com pany menu . Click a user' s nam e. Click t h e Ed it User b ut t on. Click Nex t u nt il y ou get t o t he Chang in g Or Delet in g Tran sact ions scr een. I n dicat e w het her t his u ser w ill h ave t he r ight t o ch ange or delet e t r an sact ions befor e t he closing d at e. Click Finish.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 14. Using Inventory Features W ha t You' ll D o • •

Act ivat eTable I n vent or y of Content s I ndex

Set Up I n vent ory I t em s

Show Me Q uick Book s® 2 0 0 4 By Gail Add Per r y t o

Your I nv ent or y

Ed it an I nv en t or y I t em

Pub lish er: Que

Pub Dat e: February 19, 200 4

Lear n Met hods of Valu in g I n vent or y I SBN: 0- 78 97- 30 78 -2

Cr Pages: eat e32an 0 I nv en t ory Gr oup Set Up Remin ders t o Replenish Your I nv ent or y Pr ep ar e I n vent ory Rep or t s Show Cou Me nt QuYour ickBook h elp I nvsent or ys r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly isuent allyorwyitQu h tant hisituser Adjand ust vI nv ies - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s Adj quick ple. ust and t he sim Pr ice of I n vent or y

Introduction Mer ch andise t hat y ou own an d ex pect t o sell t o ot her s is called inv en t ory . You can use Qu ick Books t o k eep t r ack of you r inv ent or y. Quick Book s p rov ides a full, in t er act ive in vent ory feat u re t hat con st an t ly t r ack s an d u pdat es y our com p any 's inv ent or y t ot als. Each t im e y ou •r eceive new Table it emsofinContent st ock,s you r inv en t or y quan t it y incr eases and y our inv ent or y cost is •r ecalculat ed Itndex o r eflect t he av er age cost of all it em s in st ock . Each t im e you sell an it em , y our Show Book s® 2 0Th 0 4e cost of an inv en t ory it em you sell is recor ded in y our Qu ick Book s inv entMe orQy uick decreases. r ecor By Gail ds Perat r y t he cu rr ent aver age cost of t he it em. A r eor der feat ur e r em in ds y ou w hen su pplies are get t ing low and t ells y ou w h en y ou n eed t o Pub lish er: Que or der m or e. QuickBook s also p rov ides a w ar nin g m essag e if you t r y t o sell m or e inv ent or y Pub Dat e: February 19, 200 4 it ems t han y ou h ave in st ock. I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Inventory Items When y ou set u p an inv ent or y it em in Quick Books, y ou pr ovid e descr ipt iv e inf orm at ion abou t t he it em and basic fact s such as cost , sales p rice, sales t ax t reat m ent , an d pr ef err ed vend or. You can ind icat e how m any you pr efer t o k eep in st ock so Qu ick Book s can w ar n y ou w h en •st ock is r unnin Table of Content s g low . •

I ndex

Show Me Q uick Book s® 2 0 0 4

Set Up Inventory Items By Gail Per r y

Pub lish er: Que

I t em List4 Pub Dat e:Select February 19, 200

f r om t he List s menu .

I SBN: 0- 78 97- 30 78 -2 Pages:Pr 32ess 0

Ct r l+ N.

Select I nv en t or y Par t f rom t he Ty pe d rop - dow n list . Show Me Qu EntickBook er t h e nam s h elp e sofr ead t he er it em s lear asnitvw isually ill apphow ear on t o per y ourforinmvent t ask ory s using list . t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er t h e nam e of t he it em as it app ear s on p ur ch ase ord er s an d b ills w h en y ou by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day pu rchase t h is it em . t ask s quick and sim ple. Ent er t h e cost you p ay w hen y ou pu rchase t h is it em . Ent er t h e cost of goods sold ( COGS) account t hat w ill be char g ed w hen you pu rchase t h is it em . Ent er t h e vend or w her e you p ref er t o shop for t his it em . Ent er t h e nam e of t he it em as it app ear s on inv oices wh en y ou sell t h is it em t o y our cust om er s. Ent er t h e sales p rice y ou ch arg e for t his it em. I f t he pr ice var ies, you can leav e t h is blank . Ent er t h e income accoun t t h at is cr edit ed w hen a cust om er pu rchases t h is it em . Ent er t h e asset accoun t t h at is incr eased w hen y ou add t his it em t o y our inv ent or y . I f y ou w ant t o be rem inded t o r eor der t his it em , ent er t he quan t it y of it em s t hat r ep r esent s t h e cut off f or r eord er ing . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Ent e ri ng t he cost i s opt i ona l. I f t h e am ount y ou p ay for t his it em v aries, leaving t h e cost field b lank and ent er ing t he cost w h en y ou en t er a bill f r om y our supp lier m igh t be easier.

Recording Manufacturing Inventory in QuickBooks I f you r comp any is a m anuf act ur in g com pan y m akin g p rod uct s f rom raw m at er ials or p art s and supp lies, y ou mig ht wan t t o up gr ade y our v ersion of Quick Books t o Qu ick Books Prem ier or Qu ick Book s En t er pr ise Solut ions. Th ese pr og ram s enab le you t o cr eat e and b uild it em s •fr om com ponTable Content s en t itofem s in you r inv en t or y. W hen t he assem bly it em s ar e comp let ed, t he •com ponent itI ndex em s ar e r em oved fr om inv ent or y and t h e comp let ed assem bly it ems are added Show Q uick t o youMe r inv enBook t or y.s® 2 0 0 4 By Gail Per r y

I f you r comp any m anu fact ur es only a small q uant it y of it em s, y ou can app ly a lit t le cr eat iv e m anipu lat ion of t h e st andar d ver sion of Qu ick Book s t o r ecord y our in vent or y . Pub lish er: Que

Pub gh Dat e: February 19, 200 4 Alt hou you can keep t rack of ind ividu al r aw m at er ial it em s w it h t he st an dar d QuickBook s I SBN: 0- 78 inv ent or y feat ur97e,30t h78er-2e is n o pr ov ision f or t r ansfer rin g t h ese it em s t o wor k - in- p rog ress or fin ish ed Pages: good 32 s. 0

On e m et h od t hat w or k s for recor ding m anuf act ur ed inv ent or y in t he st an dar d v er sion of Qu ick Books is t o r ecor d r aw m at erials as in vent ory it em s at t he t im e t h ey ar e p ur chased . Then, wh en t h e end pr oduct has b een m anuf act u r ed , creat e a sale t o y our self of all t h e indiv idual par t s ( t h is isn 't diff icu lt if y ou u se t he inv ent or y gr ou p f eat ur e discu ssed lat er in Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g t his ch apt er) and cr eat e a pu rchase of t h e fin ished pr odu ct it em ( r ecor ding t h at it em as accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions inv ent or y as w ell) . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Adding to Your Inventory When y ou r ecord t h e receip t of inv ent or y it em s fr om y our vend ors, t h ose it em s ar e ad ded t o y our Qu ick Book s inv en t or y. You can r ecor d t he r eceipt of it em s f r om a v endor ' s bill, or if y ou hav en' t y et r eceived a b ill, t he it em s can b e en t ered fr om a pack in g slip. As soon as t h e bill •ar r iv es, one Table Content s ns t h e Quick Books r ecord of r eceiv ed it ems in t o a bill t h at n eeds checkof m ark t ur •t o be paid . I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Add to Your Inventory Pub lish er: Que Pub Dat e: February 19, 200 4

Select Receiv e I t ems fr om t h e Ven dor s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er t h e nam e of t he vend or. Ent er t h e dat e t h e it ems wer e r eceived. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f or sm businesses. Theyedar. e able t o fin d an sw er s t o t heir quest ions erwt ar h eenam e ofallt he it em ( s) r eceiv qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er t h e quan t it y of it ems receiv ed. t ask s quick and sim ple. You can en t er t he cost of t he it ems if y ou hav e t h is in for m at ion, or you can leav e t his ar ea b lank .

Did You Know? En t e ri n g it e m s ch a n g e s t h e a v er ag e co st . When y ou ad d it em s t o y our com pany 's inv ent or y , t he aver age cost of t hat it em is up dat ed t o incor por at e t he new it em s y ou' ve added and t he cost you 'v e ent ered. Alt h ough you can r ecor d t he r eceipt of it em s w it h out en t er ing a cost , be aw ar e t h at t h ey w ill b e av er aged in w it h y our ot her it em s at zer o cost , t hus redu cing t he av erage cost of all t he pieces of t h at it em y ou h ave in in vent or y .

Click on e of t he sav e opt ion s; t he it em s ar e im mediat ely add ed t o you r inv ent or y.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Editing Inventory Items I f t he inf or m at ion y ou r ecor ded ab out you r inv en t or y it em s ch anges, y ou can easily edit t he inf orm at ion in you r Quick Books r ecord s. You can chang e any in for m at ion ab out t he it em , includin g t h e langu age y ou use t o d escr ibe t he it em , t h e cost , t he sales pr ice, a pr efer red •v en dor , t he sales Table of Content t ax st at uss, and so on. The only t h ing you can' t chan ge ab out t he it em is it s •t y pe. Af t er an I ndex it em is d esign at ed as an inv ent or y par t it em , it m ust k eep t h at designat ion . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Edit an Inventory Item Pub lish er: Que Pub Dat e: February 19, 200 4

Select I t em List f r om t he List s menu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e nam e of t h e it em you w ant t o ch ange. Pr ess Ct r l+ E. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingChang soft wearany e f orofsm businesses. ar eit able d an, sw s t ot ht eheir quest ions t h all e inf orm at ion inThey t he Ed I t emt ow fin indow ex er cep Ty pe, w hich qu ick lycannot and v isu it h t his - f riendly m et hod . Each includes a scr eenbe ally chanwged. Notuser e t hat t he inf or mat ionoft ht rataining ap pears in t hask e ed it w ind ow v aries, by - screen v isual a con cise t ext descr ion t h at m ak es min ev er depend in g accom on t hepanied t y pe ofby it em y ou ch oose. Th e ipt w indow sh own h erperf e isor f or ang inv enytday ory t ask s quick par t itand em . sim ple. Click OK.

Methods of Valuing Inventory You can u se sev er al m et hod s t o v alue in vent or y . Qu ick Book s uses t he av erag e cost m et h od, in w hich t h e cost of all pieces of a sin gle inv ent or y it em is t ot aled an d t hen t he t ot al is div ided b y t he num ber of it em s in st ock , pr ov iding an aver age cost f or each it em . Alt hou gh •t his m et hod Table s easy t o m aint ain , it is n ot t h e m ost pop ular m et hod of valu in g is eff of ectContent iv e and •inv ent or y. I ndex Show Me Q uick Book s® 2 0 0 4

The By Gailt hr Peree r y most popu lar met h ods of inv ent or y v alu at ion are n ot sup por t ed b y Quick Books. They ar e Pub lish er: Que Pub Dat February Fir ste: in , fi rst19, ou200 t (4FI

FO) — User s of t his m et h od of in vent ory v aluat ion m ak e t he assu m0pt78 ion hat t he f irst it em s y ou pur chase ar e t he fir st it ems you sell. You'll not ice a I SBN: 97- t30 78 -2 gr ocer 32 y 0st or e pr efer s t o sell it em s on t his basis, alw ays mov ing t he it em s w it h t he Pages: earliest dat e t o t h e fr ont of t he sh elf so t h ey never h ave an y old st ock on han d. Th e v alue of inv en t or y at t he end of t he y ear ( or r epor t ing per iod) is d et er m ined b y t ak ing a ph ysical inv en t or y count and t hen m at ch ing t he cost s of t he most r ecent ly pu rchased it ems t o t h e quan t it y of it ems on h and. The cost of t h e ear liest it ems pur chased is t h en add ed t o t he cost of sales. By using t his m et hod, you r inv en t or y is alw ays v alued at it s Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g m ost cur r en t cost . accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly v isu w it h( LI t his user - f riendly et hod aining . Each ask includes La and st i n, f irally st out FO) — User s of tm his m et hofodt rof in vent ory vtaluat ion m ak a e tscr heeenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev days assu m pt ion t hat t he last it em s ( t h e m ost r ecent it em s) y ou pur chase ar e t h e fir sterityem t ask s yquick andI mag sim ine ple.a clot h in g st or e, w her e t he lat est f ashions ar e t h e ones t hat sell, ou sell. w her eas t he older ar t icles of clot hing st ay on t h e rack s. I t em s r em ain ing in y our inv ent or y ar e assu med t o b e t he old est it em s an d ar e t h er efor e v alued at t h e cost of t he oldest it em s pur chased. Sp ecif ic i de nt i fi ca t ion m e t hod— User s of t his m et h od of in vent ory v aluat ion hav e an inv ent or y t hat len ds it self t o t he t r ack ing of indiv idual it em s. As each it em is sold, t he v alue of t he in vent ory on h and is redu ced by t he act ual cost of t he specif ic it em. For exam ple, all au t om obiles hav e a v ehicle id en t ificat ion n um ber ( VI N) , so t r ack in g sp ecific aut om ob iles t h at go in and out of in vent ory is easy .

Creating an Inventory Group Som et im es y ou mig ht w an t t o gr oup sev er al inv en t or y it em s in t o one mega- it em , so y ou can r ef er t o t he gr oup as a w hole. For exam ple, supp ose you sell dishw ar e. Your inv ent or y m ight include plat es, cu ps, saucer s, and bow ls, all of w h ich could be sold in divid ually. Alt er nat iv ely , •y ou cou ld gr Table s ou p tof ogContent et her one p lace set t ing of a p lat e, cu p, saucer, and bow l an d sell t h e •gr oup as a sin I ndex gle it em . I n t h is exam ple, a con st r u ct ion com pany cr eat es a gr oup of it em s t hat Show Me uick 4 t oget h erQm akBook e ups®t h2e0 0supp lies and labor requ ired t o b uild a w ooden deck . By Gail Per r y lish er: Que Inventory Group SetPubUp the Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select I t em List f r om t he List s menu .

Pages: 32 0

Pr ess Ct r l+ N. Select Gr oup as t h e Ty pe. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w itehfor t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er aally nam t he g rou p. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er a descr ipt ion for t he gr oup . Check t he Pr int I t em s I n Gr oup box if y ou w ant all t he d et ails of t h e gr oup t o app ear on cust om er inv oices. I f you leave t his un ch eck ed, only t he nam e of t h e gr oup pr int s. Ent er t h e indiv idual it em s t h at f orm t he g rou p. Click OK.

Use the Inventory Group

Open a new in voice by p ressin g Ct r l+ I . Ent er t h e cu st omer n ame. Ent er t h e nam e of t he gr oup.

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VerBook ify ts® h at2 0all Show Me Q uick 0 4 ot her

inf orm at ion is corr ect .

By Gail Per r y

Click on e of t he sav e bu t t ons. Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Setting Up Reminders to Replenish Your Inventory I f you d id n' t designat e a r eord er point wh en y ou set up y our inv ent or y it ems, n ow 's t h e t im e t o do so. Edit y our inv en t ory it em s an d ent er h ow m any of each it em y ou w ant t o k eep in st ock. Then u se t he r emin ders list t o sen d you rself messag es t o r eord er . Ev er y t im e t he lev el •of an inv en t ory Tableit em of Content s in st ock dr ops below t he r eor der point , a r emin der t o r eor der is added t o •y our r emin ders I ndexlist . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Create a Reminder to Replenish Inventory Pub lish er: Que Pub Dat e: February 19, 200 4

Select I t em List f r om t he List s menu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e it em for wh ich y ou wan t t o est ablish a reor der point . Pr ess Ct r l+ E. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft or der sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions erwt ar h eer feor p oin t. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Click OK. t ask s quick and sim ple.

View Reminders Select Rem inder s fr om t h e Com pan y m en u. Scr oll dow n if necessary unt il you f in d t he I nv ent or y To Reor der r em in der. D ouble- click I nv ent or y t o Reord er . All it em s t h at h ave p assed t heir r eor der p oin t now appear .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing Inventory Reports You can p rod uce sev eral st andar d inv en t or y repor t s in Qu ick Book s. You can t hen use t hese r ep or t s t o k eep t r ack of how man y it ems are on h and, t he v alue of y our in vent or y , and pr icin g in for m at ion. A det ailed descript ion of each t y pe of in vent ory r epor t is in clu ded. •Rem em b er t Table of Content hat you can cus st om ize t h ese r epor t s t o fit you r needs, and y ou can exp ort r ep or t s •t o Micr osoft IEx ndex cel if y ou need t o pr esent r epor t s in a f orm at not su ppor t ed by Qu ick Book s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Prepare Inventory Reports Pub lish er: Que Pub Dat e: February 19, 200 4

Select I nv en t or y fr om t h e Repor t s m enu; t hen open one of t h e follow ing inv en t ory I SBN: 0- 78 97- 30 78 -2 r ep or t s:

Pages: 32 0

I nv en t or y Valuat ion Sum m ary en t or ys Valuat Show Me QuI nv ickBook h elp s rion eadDet er s ail lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions enally t or yw St at us- fbriendly y I t em m et hod of t r aining . Each t ask includes a scr eenqu ick ly and I vnv isu it hock t hisStuser by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day I nv en t or y St ock St at us b y Vendor t ask s quick and sim ple. Phy sical I n vent or y W ork sheet Pending Bu ild s

See Also See " Cu st om izin g Repor t s " on p age 290 f or infor m at ion on m anipulat ing Qu ickBook s r epor t s so t h ey disp lay t h e in for m at ion y ou wan t t o see in t he m an ner w ant t o see sit . • in w h ich you Table of Content •

I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que For Your Information Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

The I n vent or y Valuat ion Sum m ar y and Det ail r epor t s show t he w or t h of each it em Pages: in you r inv32 en0t or y, based on t he av er age cost m et hod. The r epor t s also show w h at per cent age of t he t ot al inv ent or y each it em account s for , w hat t he it em s r et ail for , and w hat per cent age of t he t ot al r et ail v alu e each it em accou nt s f or . The I n vent or y St ock St at u s r ep ort s list each it em in in vent ory an d t ell you how m anyMe ar eQu cur r en t lysinh elp st ock how anynar e on ord er , tand w for henmytou ex pect Show ickBook s r ,ead er smlear v isually how o per askcan s using t het oleadin g r eceive t hesoft or der accou nt ing w ars.e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenThe Ph ysical I nvaccom ent or ypanied Wor ksheet r epor t list s all t he ipt invion enttor y itmems e set by - screen v isual by a con cise t ext descr h at ak esyou perfhav or min g ev er y day up sf orquick y ourand comsim pany t ask ple.an d pr ovides a place w here you can en t er t he q uant it y y ou act ually hav e in st ock . Qu ick Books Prem ier and Quick Books Ent er pr ise Solu t ion s users can t ak e adv ant ag e of t he Pend ing Builds r epor t . This repor t , id eal for m anu fact ur ing com panies, sh ow s all t r ansact ions r ecor ded as pend in g builds of assemb ly it em s.

Counting Your Inventory Alt hou gh QuickBook s k eep s m et iculou s recor ds of t h e inv en t ory you pu rch ase an d t he sales y ou ent er , d if fer ences w ill occur b et w een t he am oun t s ent ered du ring t h e y ear an d t he act ual qu ant it y of it em s on you r shelv es. The m or e fr equ en t ly you count inv ent or y, t he m or e likely •y ou ar e t o be Table of eContent aw ar of an ys loss or dam age t o y our inv ent or y . You sh ould t r y t o account for •m at erial discr I ndex epancies bet w een you r book ver su s y our act ual in vent ory r ecord s. To assist you Show Me gQ a uick s® 2inv 0 0 en 4 t or y cou nt , QuickBook s pr ov ides a Ph ysical I nv en t or y Wor ksheet in t akin phBook ysical t hat our ycan pr int out and use w hile y ou cou nt you r inv en t or y. I n t h is ex am ple, t he colum n By GailyPer t hat display s t he QuickBook s coun t of inv ent or y it ems is rem ov ed so t h e per son m ak in g t he ph ysical count w ill be less inclin ed t o rely on t he com pu t er - sup plied nu m bers wh en coun t ing Pub lish er: Que inv ent or y. Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Produce a Physical Inventory Count Worksheet Select I nv en t or y fr om t h e Repor t s m enu; t hen select Phy sical I n vent ory W ork sheet . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g r em oveef or t hesm On colu mn They , place mou sm all diam ond accou nt ingTo soft w ar allHand businesses. arteheable t osefinpoint d aner swov er sert ot he t heir quest ions t o t he r ight of t he On Hand colu mn headin g. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickD rag and tsim ple. ond ov er t he w or ds On Hand, t o t he d iamon d on t h e lef t of t he h e diam colum n h ead ing. Release t he m ou se; t he On Hand colum n disappear s. Slide t he d iam ond s as n ecessar y so t h at t h e fu ll t ext of each colum n is visible. Click t h e Pr int b ut t on . Click Pr int in t he Pr int Repor t s w indow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Adjusting Inventory Quantities Aft er y ou t ak e a p hy sical coun t of y our in vent or y , y ou mig ht find t hat som e of you r Qu ick Books in vent ory record s don 't agr ee w it h t h e act ual coun t at y our bu sin ess p rem ises. You m ig ht need t o m ake ad ju st m ent s in t h e cou nt recor ded in Qu ick Books. Check w it h y our •com pany 's accoun Table oft ant Content s e m ak in g any adj ust m en t in inv ent or y qu ant it ies t o ensur e t h at befor •such an ad just I ndex m ent is accou nt ed f or pr op er ly . Som e finan cial and t ax considerat ion s m ust b e Show Me Q uick Book mak s® 2 0ing 0 4 such an ad ju st m ent . add ressed w hen By Gail Per r y Pub lish er: Que Inventory Quantity Adjust the Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select I t em List f r om t he List s menu .

Pages: 32 0

Click t h e Act ivit ies bu t t on. Select Adj ust Quant it y / Value On Han d. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it eh on t hiswuser f riendly ofstt rment aining scr eenEnt er tally h e dat hich - you w antmtet hehod adju t o. Each aff ect t ask you rincludes finan ciala recor ds. by - screen byenat con cise t ext descr t h at akm esenperf Of t env isual t h is taccom y pe of panied adj ust m is r ecord ed as a yipt earion - end adjmust t . or min g ev er y day t ask s quick and sim ple. Ent er t h e nam e of t he accoun t t o w hich in vent or y ad just m ent s shou ld b e m ade. For each in vent ory it em t hat n eeds t o b e ch anged, en t er t he act ual quan t it y on han d. QuickBook s calcu lat es t he chan ge in quan t it y. Check t his box if y ou w ant t o see t he d ollar amou nt of t he chan ge. Ent er an opt ion al m em o descr ibing t he reason for t h e adj ust m en t . Click on e of t he sav e opt ion s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Adjusting the Price of Inventory When y ou ent er in vent or y it em s in QuickBook s, y ou hav e t he op t ion of ent er ing t he sales pr ice for each it em . Hav ing t his p r ice r ecor d ed w it h t he it em can be a gr eat t im esav er. When t he pr ice f or an it em has alr eady been en t er ed, y ou don 't hav e t o r em em ber p rices w hen you •creat e in voices Table Content forof cust om ser s becau se QuickBook s au t om at ically ent er s t he p r ice inf or mat ion •for you . And I ndex her e's an even gr eat er t imesav er : I f y ou need t o change t he sales pr ices on any Show s® ory 2 0 0 4it em s, y ou d on' t hav e t o edit t h e it ems in div id ually. I n st ead , y ou can or all Me of Qy uick our Book in vent brGail ing Per upr ya w in dow t h at show s all you r inv en t or y it em s an d t heir pr ices an d t hen g o dow n t h e By list , m aking chan ges t o an y of t he it em s. Or y ou can select t he it em s t o chan ge an d or der Qu ick Books t o chan ge ever y t hing at once by a cer t ain mar k up or m ar kd ow n p er cent age or Pub lish er: Que am ount . Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Adjust the Price of Inventory Select I t em List f r om t he List s menu . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g t t on. accou nt ingClick soft wt hareeAct f orivit smies all bu businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Select v isual Ch accom byices. a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day angepanied I t em Pr t ask s quick and sim ple. Click t o place a check m ar k t o t h e lef t of any indiv idual it em you w ant t o ch ange. Make t he pr ice chang e in t he New Pr ice colum n.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Alt er nat iv ely , click Select All t o ch ange all t he in vent or y it em s at on ce.

Did You Know? Y o u ca n u se t h e Se le ct Al l fe a t u re , se le ct iv el y. Sav e t im e b y click ing Select All t o select ev er y it em on t he list . Th en deselect cer t ain it em s by click ing in t he check m ar k colum n t o r em ove t he check m ark on it em s you don 't w ant t o chan ge.

Ent er a percent or dollar am oun t b y w hich y ou w ant t o chan ge t he pr ice of select ed it ems. Use a m inu s sig n if t h e chang e is t o b e a m ar k dow n in st ead of a mar k up. Select w het her t h e pr ice ch ange is t o be based on sales p rice ( Cu r rent Pr ice) or cost ( Unit Cost ) . Click t h e Mar k up but t on ( ev en if t h e ch ange is t o be a m ar kd ow n) . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Chapter 15. Recording Your Assets W ha t You' ll D o • •

Reconcile t o Your Bank St at em ent Table of Content s I ndex

Record Au t omat ic Teller Wit hd raw als

Show Me Q uick Book s® 2 0 0 4 By Gail Tr Perack ry

Pet t y Cash

Receiv e Cr edit Car d Pay m ent s

Pub lish er: Que

Pub Dat e: February 19, 200 4

Man age Accou nt s Receivab le I SBN: 0- 78 97- 30 78 -2

Record Pages: 32Deposit 0 s Pur chase Fixed Asset s Calculat e D ep reciat ion Show En Me ickBook h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g t erQuDepr eciatsion accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and isuAsset ally wsit h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenSell Fixved by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction Any t hin g y our com pan y ow ns t h at h as v alu e is considered t o b e an asset . Asset s can b e used in t he p rod uct ion of in com e an d ar e av ailable t o pay y our com pany ' s debt s. Th ey in clud e cash , inv est m ent s, r eceiv ables, in vent or y , p repaid am ount s, an d fix ed asset s. •

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•Fix ed asset s Iar ndex e b elon gings of you rs t hat are ex pect ed t o last for mor e t h an a y ear and t hat Show Me Qfuick s®oduct 2 0 0 4 ion of good s and ser v ices. The cat egor y of f ix ed asset s includes such ar e used or tBook h e pr it ems asr ybuildin gs, fu r nit ur e, far m an imals, v ehicles, m ach inery , land , and m iner al r esour ces. By Gail Per The m an agement of fix ed asset s in you r Quick Books com pan y file includes r ecor d in g t he cost of t he asset s and m onit or ing t heir use an d d et er ior at ion t h r ough r eg ular dedu ct ion s of Pub lish er: Que depr eciat ion . Pub Dat e: February 19, 200 4 I SBN:eciat 0- 78 9778 -2en se accoun t t o r ecor d t he cur r en t ex pense associat ed wit h t h e use of Use a depr ion30exp y our f ixed Pages:asset 32 0 s. Rat h er t han t ak in g an ex pense dedu ct ion f or t he ent ir e cost of t h e asset in t he year in w hich it is acquir ed, account ing an d t ax ru les r equ ir e u s t o spr ead t he cost of t h e asset over t h e asset ' s useful lif e, associat ing t he cost of t he asset w it h t he incom e it p rod uces ov er a per iod of y ear s.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Reconciling to Your Bank Statement Qu ick Books pr ovid es a r econciliat ion scr een t han enables y ou t o qu ick ly agr ee y our cash t r ansact ions w it h t hose t h at app ear on y our m ont hly b ank account st at em ent . You sor t y our t r ansact ions in t he sam e or der in w hich t h ey appear on t he b ank st at em en t , goin g d ow n t he •list , check ingTable of Content off each t ranssact ion t hat agr ees wit h t h e bank st at em ent , an d cor r ect in g er r ors •if necessary .I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Reconcile to Your Bank Statement Pub lish er: Que Pub Dat e: February 19, 200 4

W hen y our bank st at em ent ar r iv es, select Ban kin g, Reconcile.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select t he accoun t f or w hich you r eceived a b ank st at em en t . Ver ify t h at t he beginn ing balance m at ches t he beginnin g b alan ce on y our bank st at ement . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w itding h t his userce - f riendly m etban hodk of t r aining Ent er tally h e en balan f r om y our st at ement.. Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er any ser vice char ge t he ban k app lied t o y our accoun t . Ent er t h e dat e of t h e ser v ice ch arg e. Ent er t h e accou nt w h er e y ou t r ack b ank serv ice char ges. Ent er any in t erest y ou earn ed on y our ban k accou nt . Ent er t h e dat e on w hich t he int er est w as post ed t o y our accoun t . Ent er t h e accou nt w h er e y ou t r ack in t er est incom e. Click Cont inu e. Click t o check off all t h e it em s t h at ap pear on you r ban k st at em ent . Click Reconcile Now .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? The r econcil ia t i on b eg inn ing ba l ance shoul d m a t ch t he ba nk st at e m e nt b eg inn ing ba l ance . I f a diff er ence exist s b et w een t he t w o am ount s, you can ch oose t o ign ore t he dif fer en ce ( if it is m inimal) or f in d t he discr epancy . Click Locat e Discrepan cies t o view t h e pr eviou s r econciliat ion r epor t and det erm ine w h y you r balance w as n ot r econciled t he pr eviou s m ont h.

I f y ou did not reconcile t o t h e penny , t his w indow appear s. Ent er t h e dat e on w h ich y ou w an t t h e adj ust m en t t o be r ecor d ed . Click Ent er Adj ust m en t t o hav e Qu ick Book s en t er a r econ ciling adj ust m ent in y our r eg ist er . Choose w het her y ou w ant t o see a det ailed or su mm ar y r econ ciliat ion repor t , or bot h . Click D isplay t o v iew t he r epor t on scr een .

Click Pr int if you w ant t o pr in t a copy of t his r epor t ( recom mend ed ) .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n se e o n l y t h e l ast re co n ci li at i o n re p o rt o n scr ee n . Alt hough Qu ickBook s enab les y ou t o look at y our pr ev ious r econ ciliat ion r epor t in case y ou need t o r esolve a discr epancy , y ou can go back only one r epor t . I f you m igh t n eed t o see ear lier reconciliat ion r ep ort s, y ou should pr int t h e repor t s each m ont h and save t hem .

Recording Automatic Teller Withdrawals I f you u se t he aut om at ic t eller ( ATM) feat ur e at you r ban k t o w it h dr aw m oney, you n eed t o r ecor d t hat t r ansact ion in Quick Books. You need t o hav e a cash accou nt t o w hich y ou can char ge t h e w it hdr aw al, such as Pet t y Cash or Dr aw er. Then t he w it hdr aw al is act u ally t reat ed •like a t r ansfer Table Content s y our bank accoun t t o you r cash f und . of fofund s fr om •

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Show Me Q uick Book s® 2 0 0 4

Record an Automatic Teller Withdrawal By Gail Per r y

Pub lish er: Que

Tr 19, ansfer Pub Dat e:Select February 200 4 Fund s

fr om t he Bank ing m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Ent 32 0er

t h e dat e of t h e ATM wit h dr aw al.

Ent er t h e nam e of t he bank account f rom wh ich t h e m oney w as w it hdr aw n. Show Me Qu EntickBook er t h e nam s h elp e sofr ead t he er cash s lear accou n v isually nt you how use. t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er t h e am ount of t he w it h dr awal. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er an opt ion al m em o. Click a save op t ion.

See Also See " Tr ansfer ring Money Bet w een Accou nt s , " on page 197 , for an ex am ple of r ecor ding t he elect r onic t r ansfer of m oney bet w een account s. •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Tracking Petty Cash I f you r comp any k eep s cash on t he p r em ises, b e it a pet t y cash f und f or incident al ex penses or m oney f or t he cash r eg ist er , y ou n eed t o accoun t f or t hat m oney and for t he w ay in w hich it is sp en t . By k eepin g t r ack of t h e w ay in w h ich t his m on ey is spent , y ou g ain t ig ht er cont r ol •on how y our Table ofany Content s all it s r esou r ces. Keep t r ack of pet t y cash ex pendit u res u sin g a com p uses •r eg ular m et hod I ndexof r ecor ding act ivit ies. Keep a n ot ebook or n ot ep ad wit h y our p et t y cash Show Q uick 2 0 0 4 re for au t hor izin g pet t y cash ex pendit u res. As t h e fu nd is deplet ed , fu nd, Me and havBook e a s® p r ocedu r eim rse By Gailbu Per r y it w it h cash t r ansfer s fr om an exist ing ban k accou nt , as descr ibed in t he pr ev ious exam ple. Pub lish er: Que Pub Dat e: February 19, 200 4

TrackI SBN: Petty Cash 0- 78 9730 78 -2 Pages: 32 0

Pr ess Ct r l+ A t o open t he Ch ar t of Accou nt s. D ouble- click t h e Pet t y Cash ( or w hat ev er nam e y ou u se) accoun t t o open t he eg ist . Show rMe Quer ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it eh of t his - f riendly Ent er tally h e dat a tuser r ansact ion m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e nam e of t he person or com pany w h o w as p aid . Ent er t h e am ount of t he ex pense. Ent er t h e accou nt t hat sh ould b e char ged. Ent er opt ion al descript iv e inf or mat ion . Click Recor d. Rep eat st eps 3– 8 for each t ran sact ion y ou n eed t o r ecord .

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Table of Content s

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I ndex

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Receiving Credit Card Payments I f you r cust om er s p ay you w it h credit card s, t he cr ed it car d am ou nt is d ep osit ed dir ect ly in t o y our b ank , m uch lik e a ch eck . Lat er y ou m ig ht hav e t o r econcile t o r ecor d fees deduct ed by t he cr edit car d comp any . At t he t im e y ou r eceiv e t he cr edit car d pay m en t , y ou n eed t o open •t he Receive Paym Table of Content s ow and r ecor d t he pay ment , using t he cr edit car d in for m at ion ent s w ind •supp lied by yI ndex our cu st om er . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Receive Credit Card Payments Pub lish er: Que Pub Dat e: February 19, 200 4

Select Receiv e Pay ment s fr om t h e Cu st om er s m en u.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er t h e cu st omer n ame. Select t he t yp e of credit car d used. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft smcar alldbusinesses. erwt ar h eecrf or edit nu mb er . They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er t h e ex pir at ion dat e. t ask s quick and sim ple. Ver ify t h e dat e of t he pay m ent . Ent er t h e am ount of t he p aym ent . Click t o check t he inv oices t o w hich t his pay m ent ap plies, ad ju st in g t h e am ount s if necessar y. Click t o gr oup t h is wit h ot h er und ep osit ed fu nds. Click a save op t ion.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Recording Deposits As Assets Som et im es y ou mig ht n eed t o mak e a deposit t o est ab lish cr edit or as an adv ance or a r eser ve ag ainst f ut ur e ser vices you ex pect t o r eceiv e. This t y pe of d ep osit is consid er ed an asset and should be r ecor d ed as such. Deposit s of t his nat ur e t ech nically b elon g t o y ou an d •incr ease t h e Table Content s valu eof of t he com pan y. Th e fir st t im e y ou w rit e a check for a deposit y ou m ig ht •need t o set up I ndex a new accou nt t o t r ack y our com pany ' s deposit s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Record Deposits As Assets Pub lish er: Que Pub Dat e: February 19, 200 4

Pr ess Ct r l+ W t o open t he Wr it e Check s w ind ow.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Ent er t h e Payee inf or mat ion . Ver ify t h e dat e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f orount sm all erwt ar h eeam of businesses. t he d ep osit .They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Ent er Deposits as t he account nam e ( or wh at ever nam e y ou choose for t his asset ) . t ask s quick and sim ple. I f t h is is a n ew accoun t , an Accou nt Not Found w indow appear s. Click Set Up. Select Ot h er Cur r en t Asset as t h e t y pe. Ent er t h e nam e of t he new accou nt . Ent er an opt ion al descr ipt ion . Click OK. Com plet e t he check and click a sav e op t ion.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Purchasing Fixed Assets When y ou p ur chase a f ixed asset , y ou need t o set up an accoun t t o k eep t r ack of t he asset . You can cr eat e t his f ixed asset accoun t by en t er ing a new accou nt in t h e Char t of Accou nt s. Or , if y ou use Quick Books Pr o, QuickBook s Pr emier , or Qu ick Book s Ent er pr ise Solut ions, y ou •can use t he n Table of Content s Man ager t o t rack m or e det ailed inf or mat ion abou t t h e asset , it s ew Fix ed Asset •pu rchase, and I ndex ( if app licable) it s ult im at e sale. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Enter a Fixed Asset in the Chart of Accounts Pub lish er: Que Pub Dat e: February 19, 200 4

Pr ess Ct r l+ A t o open t he Ch ar t of Accou nt s; t hen p r ess Ct rl+ N t o open t he New I SBN: 0- 78 97- 30 78 -2 Accou nt w in dow .

Pages: 32 0

Select Fix ed Asset f or t he accoun t t y pe. Ent er a nam e for t his asset . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally it h t his user - f riendly m er et hod t r aining . Each Check t he w Su baccou nt box and ent a suof baccou nt nam e ift ask t his includes asset is tao scr beeenby - screen v isual panied bynta of con ciseher t ext descr ipt cat egor izedaccom as a su baccou anot account . ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er opt ion al inf orm at ion in t he d escrip t ion an d not e f ields t o pr ov ide add it ional inf orm at ion abou t t h e asset . I f y ou plan t o u se QuickBook s t o assist in y our t ax p r ep arat ion , y ou m igh t w ant t o assig n a t ax line t o t his asset at t his t im e. Dependin g on y our t yp e of business, t he t ax line m ight not be n ecessar y f or a f ixed asset . I f y ou' re en t er ing an asset you ow ned pr ior t o cr eat ing y our Qu ick Book s file, y ou can en t er t he begin ning balance inf or mat ion . I f you p lan t o en t er t he p ur chase of t his asset separ at ely , leav e t h e opening balan ce f ield blan k. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Enter a Fixed Asset in the Fixed Asset Item List Select Fix ed Asset I t em List fr om t h e List s m enu; t hen pr ess Ct rl+ N t o op en t he New I t em w indow . Ent er a nam e for t his asset .

Did You Know? I t ' s w ise t o g iv e fi xe d asset s u n i q u e n am e s. Alt hough it 's n ot a r eq uirem ent t hat y ou assign uniqu e nam es t o y our asset s, you can m ore easily dist inguish on e fr om an ot her w hen y ou giv e each asset a diff erent nam e. Ev en if t he nam es are sim ple, such as Desk 1, Desk 2, an d Desk 3, w hen you look at a r ep ort of y our asset s, y ou k now at a glance t h at y ou are looking at diff erent asset s an d not a du plicat e ent r y of t he sam e asset .

I n dicat e w het her t he asset w as n ew or used w h en y ou acq uir ed it . Ent er t h e asset d escr ipt ion t hat appear s on t he b ill you r eceived fr om y our vend or. Ent er t h e dat e y ou acquir ed t h is asset . Ent er t h e cost of t he asset .

Ent er t h e vend or fr om wh om y ou p ur chased t h e asset . Ent er t h e accou nt w h er e y ou w ill recor d t h e cost of t he asset . Ent er an opt ion al descr ipt ion for t he asset . •

Table of Content s

• Show

Ent I ndex er opt ion al inf orm at ion abou t t h e asset , in clud ing locat ion , num b er s, and w ar ranBook t y exp dat e, as w ell as opt ional n ot es. Me Q uick s® irat 2 0 0ion 4

By Gail Per r y

Click OK. Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Calculating Depreciation The r u les f or com put ing d ep reciat ion ar e com plicat ed . Ther ef or e, t his sect ion is desig ned t o pr ov ide an ov er v iew of t he depr eciat ion p rocess but should not t ak e t he p lace of m or e t hor ou gh readin g or t he ad vice of an accoun t ing pr ofession al. I f you w ant t o r ead mor e ab out •depr eciat ion Table of Content , I r ecom m ends t he I nt er nal Revenu e Ser v ice Pu blicat ion 9 46, " How t o D ep reciat e •Pr oper t y, " wIhich ndex is av ailable online at w w w .ir s. gov or by callin g t he I RS at 1 - 800 - TAX- FORM. Show Me Q uick Book s® 2 0 0 4

Most By Gail asset Per r y s ar e exp en sed for t ax pur poses using t h e Modif ied Acceler at ed Cost Recov er y Sy st em ( MACRS) m et h od of calculat ing depr eciat ion . Un der MACRS, t he cost of an asset is exp en sed ov er a per iod of y ears based on per cent age t ables r epr oduced in t h e pub licat ion Pub lish er: Que m en t ioned pr ev iously. The acceler at ed m et hod of depr eciat ion pr odu ces a gr eat er ex pense in February 19, 200 4 t he Pub earDat liere: year s of asset use. A dif fer en t d ep reciat ion m et hod , such as a st r aight - line I SBN: 78 9730 78 -2 m et hod, can0- be used f or finan cial st at em ent pr esent at ion . Pages: 32 0

Here are sam ple MACRS p er cent age t ables for f ive- y ear and sev en- y ear asset s. Fiv e- y ear asset s in clud e aut om ob iles and t r uck s, comp ut er s, and ot her off ice eq uipm ent . Sev en - year asset s in clud e off ice fur n it u r e and agr icu lt ur al m achiner y and equipm ent . MACRS Depr eciat ion Ex pense f or Five- y ear Prop er t y : Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenY ea r Per ce nt a ge by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t1 ask s quick and sim ple. 20 % 2

32 %

3

19 .2 %

4

11 .5 2%

5

11 .5 2%

6

5. 76 %

MACRS Depr eciat ion Ex pense f or Seven- y ear Pr oper t y:

Y ea r

Per ce nt a ge

1

14 .2 9%

2

24 .4 9%

3

17 .4 9%

4

12 .4 9%

5

8. 93 %

6

8. 92 %

7

8. 93 %

8

4. 46 %

Not e: Th e pr eviou s t ables emp loy t he h alf - y ear con vent ion . Under t h is con vent ion , all pr oper t y is t r eat ed as if it is acquir ed an d d isp osed of at t h e m idpoint of t he year .

Entering Depreciation Depr eciat ion exp en se is t he cur r en t d ed uct ion f or t h e allocat ion of t he cost of a fix ed asset cost , spr ead ov er t he u sef ul life of t he asset . Use t he general jou rn al ent r y t o en t er depr eciat ion in you r accou nt ing r ecor ds. You m ight w ant t o conf er w it h you r accou nt ant •befor e m ak ing Table of ent Content t his r y bsecause account an t s of t en p rov ide t h eir client s w it h t he ent ries •needed f or r ecor I ndexdin g d ep reciat ion. You can en t er depr eciat ion m ont hly , qu art er ly , or Show Me Q uick Book s®, t2h0e 0 4fr equency of t h e depr eciat ion ent r y coin cid es wit h t h e fr equency w it h ann ually; t y pically w hich you By Gail Per r y issu e finan cial st at em ent s f or y our com pan y. Pub lish er: Que

Enter Depreciation Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu.

Ver ify t h at t he dat e and jou rn al ent r y nu mb er are cor r ect , and m ake an y necessary chang es. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f or sm businesses. They ar edepr ableeciat t o fin an sw s t o t heir quest ions erwt ar h eeaccou ntall y ou use f or r ecor ding iond exp ener se. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and er tsim h e ple. am ount of t he d ep reciat ion ex pense in t he Debit colu m n. Ent er a br ief , descr ipt iv e m emo. Ent er t h e asset accoun t y ou use t o r ecord accum ulat ed d ep r eciat ion. Ver ify t h e accu racy of t h e credit am ount t hat aut om at ically appear s. Click a save op t ion.

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Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Mak in g Jou rn al Ent r ies , " on page 182 , for inf or m at ion on usin g t h e gen er al jou r nal ent r y feat u re.

Did You Know? You p roba bl y w on't use t he N am e colu m n . Th e Nam e colu m n is u sed for assig ning jou rn al ent r y am oun t s t o sp ecific cust om ers. Unless you ar e char ging t his d ep r eciat ion t o a cu st omer , y ou can leave t he Nam e colu m n of t h e jou rn al ent r y blan k.

Selling Fixed Assets When y ou sell a f ixed asset , y ou need t o r ecor d t he incom e f rom t he sale and r emov e t h e asset and associat ed accum ulat ed depr eciat ion fr om y our com pan y' s f in ancial r ecor ds. You can use an in voice f orm t o r ecor d t he sale of a fix ed asset , or y ou can ent er t he en t ire sales •event in a gener Tablealofj Content our nal sent r y . I f y ou u se t he Fixed Asset Manager , y ou sh ould en t er t he •asset sale in I ndex an inv oice b ecause t h at p rocess en sur es t hat t he specif ic asset is rem ov ed f rom Show Me Q uick Book 2 0 0 s. 4 y our account in g rs® ecord By Gail Per r y Pub lisha er:Fixed Que Enter Asset Sale on an Invoice Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Pr ess Ct r l+ I t o open an inv oice for m .

Pages: 32 0

Ver ify t h e dat e and inv oice n um ber, and m ake an y necessar y ch anges. Ent er t h e nam e of t he cu st om er w ho is pu rchasing t he asset . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isuinally t his usern; - f riendly moll et hod of tthr eaining Each includes a scryeenClick t hew it I them colum t hen scr d own I t em . list , ant ask d click t he asset ou by - screen accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day w antv tisual o sell. t ask s quick and sim ple. Ent er t h e sales p rice of t he asset in t he Am ou nt colum n . Not e, you m igh t see a w indow infor m ing y ou t h at t he sales p r ice in t he f ixed asset it em diff er s f r om t he sale pr ice you ent er ed h er e. Click Yes t o close t hat w indow and con t inue w it h y our t r ansact ion. Ver ify t h e t ax st at u s of t his cust om er, and mak e an y necessary ch anges t o t he nam e of t h e sales t ax aut hor it y t h at ap pears. Click a save op t ion. You m ight see a w indow infor m ing y ou t h at t h e fix ed asset it em has n ot b een upd at ed t o r ef lect t he sale. Click Yes t o u pdat e t he it em in you r r ecor ds.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Enter a Fixed Asset Sale in a Journal Entry Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu. Ver ify t h at t he dat e and jou rn al ent r y nu mb er are cor r ect , and m ake an y necessary chang es. Ent er t h e accou nt y ou use f or r ecor ding t he deposit of cash, or ent er y our un deposit ed f und s accou nt . Ent er t h e am ount of m oney you r eceiv ed in t he D eb it colum n. Ent er a br ief , descr ipt iv e m emo. Ent er t h e asset accoun t y ou used t o r ecor d t he cost of t h is asset . Ent er t h e or ig inal cost of t h e asset in t h e Cr ed it colum n. Ent er t h e asset accoun t y ou used t o r ecor d t he accum ulat ed d ep reciat ion f or t h is asset .

Ent er t h e am ount of depr eciat ion y ou p rev iously recor ded f or t h is asset as a debit . This m igh t or m igh t n ot b e as m uch as t he cost y ou ent ered in st ep 7. Ent er t h e accou nt y ou use t o recor d t he incom e or loss fr om t he sale of fix ed asset s. I f y ou h ave not yet cr eat ed such an accoun t , click t h e Add New opt ion at t he t op of t he accoun t list an d set u p a new account . •

Table of Content s

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QuickBook s aut omat ically comp ut es t he in come or loss f r om t he sale of t h is asset .

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Click a save op t ion.

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Set t in g Up I ncom e Accou nt s , " on page 9, f or in for m at ion on cr eat ing a new accou nt .

Chapter 16. Recording Owners' Equity W ha t You' ll D o • •

Under stTable and of t he Op en ing Balance Equ it y Accou nt Content s I ndex

Record Ow n er s' Dr aw s

Show Me Q uick Book s® 2 0 0 4 By Gail En Pertrer y

Prior Per iod Adju st ment s

Man age Ret ained Ear ning s

Pub lish er: Que

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Introduction When descr ibing d if fer en t t yp es of account s, t he ph r ase net wor t h is oft en applied t o t he su m of a com pan y' s equit y accoun t s. I f y ou add up all t h e v alu e of t he com pan y' s asset s ( it em s t he com pan y ow ns) an d t hen sub t r act t he com pan y' s liabilit ies ( amou nt s ow ed t o ot h er s) , Table s t h of t he com pany , or it s equit y . net wor y• ou ar e left w it h tofheContent •

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Show Me 200a 4 shor t cut and det erm ine n et w or t h by subt ract ing liabilit ies fr om Alt hou ghQ uick youBook cans®t ake asset By Gail s, Perf ror y a t ru e und er st and ing of net w or t h you n eed t o ex amin e t he act u al accou nt s t h at m ake up t he equ it y sect ion of you r comp any 's b alance sheet . Pub lish er: Que I f you r comp any is a corp orat ion , y ou h ave a capit al st ock account t hat show s t he face v alu e, Pubvalue, Dat e: February 19, shar 200 4 es t he com pany has issu ed . I n addit ion, you hav e a paid- in capit al or par of st ock I SBN: 78 9778 -2lat ed by t akin g t h e dif fer en ce b et ween t he am oun t act ually p aid f or accou nt , w h0-ich is 30 calcu Pages: 32 0' s st ock and t he p ar valu e. y our com pany

Cap it al accou nt s—including r et ained ear ning s, ow ner' s capit al, and d raw accoun t s—r ep resen t t he cu mu lat ive n et earn ings of t he com pany , less any shar ing of ear n in gs t h at h as already been p aid t o ow ner s. Each year t h e com p any 's capit al accoun t is incr eased by t h e comp any 's net in com e an d decr eased by a v ariet y of it em s, in clu ding div idends or ot her w it hdr aw als Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g paid t o sh arehold er s or ow n er s. accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu andest v isu ally wtit, hont his usere- ftriendly m et hod of t the r aining . Each t ask a scr eenopening balan ce includes eq uit y accoun t. Theickstlyr ang accoun e uniqu o QuickBook s, is by screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g y day Becau se QuickBook s is a doub le- ent r y b ookk eep ing pr ogr am —m ean in g t hat for ev erev y er n um ber tyask quick ple. ou sent er , t hand er e sim is an of fset t ing num b er of t he sam e amou nt in an ot her accou nt —an d because Quick Books allow s y ou t o ent er n um ber s w it hout ident if ying w her e t he off set t ing nu mb er is t o b e en t ered, t he op en in g balance equit y account exist s. This account pr ov ides a t em por ary rest ing place for en t ries y ou mak e t h at h ave only one side. I n t his chap t er , y ou' ll learn w hat y ou can do w it h t h e nu mb er s in t he opening balance equ it y accoun t .

Understanding the Opening Balance Equity Account Say , for ex am ple, t hat y ou ent er an op en in g balance of $5 ,0 00 w hen y ou set up y our cash accou nt . QuickBook s pu t s $5 , 000 int o you r cash account , but it d oesn' t kn ow w her e t he of fset of t hat $5 ,0 00 should go, so off it goes t o t h e opening b alan ce eq uit y accou nt . •

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Show Me Q uick Book s® 2 0 0 4

Examine the Opening Balance Equity Account By Gail Per r y

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t h e cont ent s of y our opening balance equ it y accoun t b y pr essing Ct r l+ A t o open you r Ch19, art200 of4 Accou nt s. Pub Dat e: February I SBN: 0- 78 97- 30 78 -2 Pages:Scr 32 0oll

dow n un t il y ou see t he opening balance equ it y accoun t .

Click t h e accou nt nam e. Show Me Qu Click ickBook t h e Repor s h elpt s br ead ut t on. er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenSelect Qu ick Repor t Opening Bal Equit y , or p ress Ct r l+ Q. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Exam ine t he r epor t t o det erm ine in w hich accou nt s t h ese am oun t s r eally b elong . Ty pically , t h e am ount s in t h e opening balan ce equ it y accou nt belon g in y our com pan y' s r et ain ed ear nings or ot her ow ner ship eq uit y accou nt . D ouble- click an y en t r y on t he r epor t t o see t he sour ce of t he ent r y .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Zero-Out the Opening Balance Equity Account Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu. Ent er t h e dat e f or t h is jour nal en t r y. Oft en t he opening balance equit y accoun t is clear ed at t h e en d of t he y ear in p repar at ion for issuing f in ancial st at ement s. Ent er Opening Balance Equity as t he f irst accoun t n ame. Ent er as eit her a debit or cr edit , d ep en ding on y our ow n accou nt b alance, t he am ount necessar y t o clear t he op en ing balance equit y accoun t . Ent er a br ief m emo descr ipt ion . Ent er t h e accou nt ( s) t o w hich y ou w ill t r ansfer t h e am ount s in t h e Opening Balance Eq uit y account . Click on e of t he sav e opt ion s.

You r openin g b alan ce eq uit y account now h as a z er o b alance and w ill not appear on finan cial st at em ent s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Recording Owners' Draws When ow ner s t ak e m oney out of a com pany t h at is n ot a corp orat ion , t he mon ey is eit h er classified as a loan or a dr aw . A dr aw accoun t is an ow n er accoun t t h at is incr eased by t h e earn ings of t he com pany an d d ecr eased by t h e am ount of m oney t he ow n er t akes ou t of t h e •com pany . NonTable Content s n eed t o set up a dr aw accoun t f or each ow ner . You m ight w ant t o corofpor at ions •creat e a m ast I ndex er equ it y for all ow ners and t hen a sub accoun t u nder t h e mast er account for Show uick Book s®ner 2 0's 0 4 d raw . Classify dr aw account s as eq uit y account s. each Me indQividu al ow By Gail Per r y lish er: SetPubUp aQue Draw Account Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Pr ess Ct r l+ A t o open t he Ch ar t of Accou nt s.

Pages: 32 0

Pr ess Ct r l+ N t o open t he New Accou nt w in dow . Select Eq uit y as t h e accou nt t yp e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w itehfor t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er aally nam t he account . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I n dicat e w het her t his is t o be a subaccount of anot h er accoun t . Ent er an opt ion al descr ipt ion . Click OK t o sav e t h e accou nt .

Record an Owner's Withdrawal

Pr ess Ct r l+ W t o open t he check w indow . Ver ify t h at t he corr ect cash accoun t app ear s. Ent er t h e nam e of t he own er w ho is w it h dr aw in g mon ey f r om t he com pan y. • •

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EntI ndex er t h e dat e.

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y Ent er

t h e am ount .

Pub lish er: Que

Ent er t h e ow ner' s dr aw accoun t .

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

a save op t ion.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Entering Prior Period Adjustments Aft er y ou' v e issued y our com pany ' s finan cial st at em ent s f or t he year , y ou' re n ot sup posed t o go back and chang e t he num ber s. Shar eh olders and inv est or s hav e t h e r ig ht t o assum e t hat y our f inancial st at em en t s pr ov id e fin al nu mb er s f or t he year an d t h at t h ose num ber s w on' t •chang e at som Table of Content s f ut u re. Bu t w hat if t he n um ber s r eally do chang e? What if som e e poin t in t he •un for eseen in I ndex for m at ion t hat in validat es som e of t he in for m at ion on t h e fin ancial st at em ent s Show MeinQ uick Book 2 0ancial 04 com es af t er t hes®f in st at ement s hav e been issued? Or w hat if you simp ly m ade a m Gail at erial By Per r ymist ak e on last year 's finan cials? Account in g r ules per m it a com pan y t o en t er t he chang e on t he cur r en t y ear 's f inancial st at em en t by descr ibing a p rior period adj ust m en t in t he Pub eq lish uiter: y sect ion of t he b alance sheet . Thus, y our balance sheet w ill sh ow t h e balance in Que r et ain ed ear nings at t h e beginn in g of t he y ear, follow ed by t he pr ior p er iod adj ust ment t o Pub Dat e: February 19, 200 4 t hat balan ce. As f or r ecor ding t h e adj ust m en t in y our Qu ick Book s file, y ou n eed t o m ak e a 30 78 -2 jou r nalI SBN: ent r0y 78 t o97corr ect t h e accoun t s. I n t his exam ple, a ch ange in t h e valu e of t he end in g Pages: 32 0 inv ent or y fr om t he pr eviou s year h as been d iscov er ed.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Did You Know? accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenOn l y o n evlisual in e oaccom f d e scri p t i o nbyi sancon e cessar ales j our nalor min g ev er y day by - screen panied cise t y. extWhen descrent ipt ering ion t h gen at merak perf ent rsies, t h eand t op sim lineple. of t h e descr ip t ion aut om at ically carr ies t hr ough t o all t he lines t ask quick of t he jour nal ent ry , ev en t h ough you see only t he t op lin e disp lay ed in t he ent r y .

Enter Prior Period Adjustment Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu. Ent er t h e dat e w h en t his adju st m ent occu rr ed. Th e dat e will b e a cur r ent year dat e, n ot a pr ior y ear dat e. Ent er t h e accou nt s af fect ed by t he ad just m ent ( a capit al accoun t such as Ret ained Ear nin gs w ill be on e of t he af fect ed accoun t s) . Ent er t h e am ount of t he ad just m ent , offset t ing t h e adju st ment in t he capit al accou nt . Ent er a mem o t hat d escr ib es t he f act t h at t h is is a pr ior p er iod adju st ment . Click a save op t ion.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Managing Retained Earnings Ret ained Ear ning s r ep resen t s t he accum u lat ed net ear ning s of y our com pany . Th e am ount in t his accoun t chan ges at t h e end of each y ear . Th e t ot al incom e less t he t ot al ex penses f or t he y ear ( net incom e) f lows in t o t h is accou nt . Quick Book s aut om at ically places t he net income in •t he Opening Table of Content Balance Eq uitsy account ; t hen it t r an sf er s t h is am ount t o y our ret ained earn ings •accou nt at y earI ndexend . How d o y ou find out t he amou nt s in y our r et ained ear ning s accou nt ? Show Book 2 0 0 4 t s ( Ct r l+ A) an d double- click Ret ain ed Ear nin gs; Qu ick Book s adv ises Op en Me t heQ uick Char t ofs®Accoun y ou By Gailt hat Per r yno r egist er is associat ed w it h t his accoun t . I f you w ant t o mon it or t he act iv it y in y our Ret ained Ear nin gs accou nt , you hav e t o play a t rick on Qu ick Books and m anipulat e y our accou nt t o see w hat adds u p t o t h e t ot al in t hat accou nt . Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Manage Retained Earnings Pages: 32 0 Pr ess Ct r l+ A t o open you r Char t of Accoun t s. Click Ret ain select t he accoun Show Me Qu ickBook s hed elpEar s r nin eadgs er st olear n v isually how tt .o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and isu Ct ally his user f riendly. m et hod of t r aining . Each t ask includes a scr eenPr vess r l+wEit h t o t edit t he -account by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Chang e t he n am e of t he account . Click OK. Pr ess Ct r l+ N t o cr eat e a new accou nt . Select Eq uit y f or t he account t y pe. Ent er Retained Earnings as t he account nam e. Ent er a beginnin g b alance. Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n ch a n g e t h e n a m e, b u t y ou ca n 't h i d e t h e accou n t . Qu ickBook s f lags it s or iginal Ret ained Earn in gs accou nt an d places y our y ear- end n et in com e t here, even if y ou change t h e nam e. You can cr eat e you r ow n ret ained ear nings account and use t h e r egist er t o v iew all t he jour nal ent ries you m ak e t o t his accoun t . At y ear - end , m ake an ent r y t o clear t he net incom e out of t he old, r enam ed Ret ained Ear nings accoun t and p ut it in y our new ret ained ear nings account .

Chapter 17. Recording Liabilities W ha t You' ll D o • •

Man ageTable Accou nt s Pay able of Content s I ndex

Record Pay r oll Tax Accr uals

Show Me Q uick Book s® 2 0 0 4 By Gail Record Per r y

Credit Car ds

Accou nt for D ep osit s or Ret ainers

Pub lish er: Que

Pub Dat e: February 19, 200 4

Record Loans

I SBN: 0- 78 97- 30 78 -2

Record Pages: 32Loan 0 Pay m ent s Use t he Qu ick Book s Loan Manag er The t er m liabilit ies r efer s t o you r comp any 's d eb t s. Quick Books gr oups liabilit ies int o four t y pes of accou nt s: Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally it h — t his f riendly m etyhod of et r cur aining Each t ask includes a scr eenAccount sp ay awble Thuser ese -ar e t h e bills ou ow r ent. ly . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s Cre quick dit and car sim d— ple. Th is is t he b alance due on com pan y cr edit car ds. Ot h er curr en t l ia bi li t ie s— Th is r ep resen t s pay r oll ow ed t o emp loyees, t axes p ayab le, adv ances, deposit s, su bscript ion s y our cust om ers h ave paid, loan s fr om shar eholder s, and ot h er d eb t y ou exp ect t o pay back w it hin one y ear . Lon g- t e rm li abi li t ie s— Th ese ar e d eb t s t hat w on' t b e paid back w it hin t he y ear. Som e liabilit ies ar e p aid qu ick ly . Ut ilit ies, for ex am ple, are paid each m ont h, and new bills com e in t o t ak e t heir place. Ot h er liab ilit ies linger ; m or t gag es st r et ch ou t ov er decades. Cr edit car d balances, alt houg h const an t ly ref reshed, m igh t n ev er seem t o go away . Com pan ies ar e r equir ed t o r epor t t h eir liabilit ies on finan cial st at em ent s so in vest or s and lender s hav e a clearer p ict u re of t he v alue of t h e com p any .

Managing Accounts Payable Am ount s you ow e y our v endor s, includ in g su bcont r act ors, ar e g rou ped und er t he headin g of accou nt s p ayab le. Most com panies r et ir e t h eir accoun t s pay able in 30– 60 day s. Am azingly , new p ayab les ar e alw ay s r ead y t o t ake t he place of t he ones you p ay. When ent er ing a •pay able in Qu Table of Content s ar e r eq uired t o en t er at least t he nam e of t he v endor and t he ick Books, y ou •am ount of t he I ndex debt . I f y ou t ake t he t im e t o en t er pay ment t er ms, QuickBook s pr ov ides y ou Show Q uickder Bookof s® w2 hen 0 0 4 t he debt is du e. w it h aMer emin By Gail Per r y Pub lish er: Que Manage Accounts Payable Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Vendor s & Pay able f r om t he Rep ort s m en u; t hen select A/ P Agin g Su mm ar y .

Pages: 32 0

Exam ine t he r epor t t o see h ow m uch you r com pany ow es each v endor and how long ov er du e t he p aym ent s are. Show Me Qu ickBook s hinelp s learcolum n v isually t o per ask s using t he int leadin g is Chang e t he t ersv ralead f orereach n of thow he r epor t iffort hme tdefault 30 - day er v al accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions not t he in for m at ion y ou w ant t o see. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickChang and sim ple. e t he lim it of 9 0 d ays if y ou need t o see receiv ables older t h an t h is len gt h of t im e. D ouble- click an y am ount t o v iew a Quick- Zoom repor t sh ow in g all t he b ills t h at m ake up t hat am ount . D ouble- click an y bill am ount on t he Quick- Zoom repor t t o see t he act u al bill. Pr ess Esc t o close each w ind ow .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See " Using Rem ind er s " on p age 140 f or infor m at ion on t h e rem in der s QuickBook s uses t o inf or m y ou of d ue dat es f or pay ing b ills.

Did You Know? Bil l am oun t s car ry ov er t o y ou r fi nan ci a l st a t e m e nt s. As soon as y ou ent er a bill in Qu ick Books, t he exp en se in cr eases y our ex pense account s and is incor por at ed int o y our com pany ' s incom e st at em ent . The am ount y ou owe is add ed t o accoun t s pay able an d is in cor p orat ed int o you r comp any 's b alance sheet .

Recording Payroll Tax Accruals The t axes y ou w it h hold fr om y our em ploy ees m u st be t u r ned ov er t o t he gov er nm en t , and , as an em p loy er , y ou h ave a r espon sib ilit y t o pay addit ional pay roll t axes such as t he em ploy er' s shar e of Social Secur it y , Medicar e, and unem ploy ment t ax es. Alt h ough t h ese am oun t s ar e •ow ed t o t he Table Content gov erofnm ent ws hen y ou issue pay ch eck s, t he am oun t s m ight not be d ue •im mediat ely I. ndex When you r com pany ow es pay r oll t ax es, you hav e t o cr eat e p ayr oll t ax liabilit y Show 0 0 t4ax es t hat ar e du e. I f y ou use Qu ick Books t o calcu lat e y our pay r oll, accouMe nt sQ uick t o r Book ecor s® d t 2he t he liab By Gail Perilit r y ies ar e r ecor ded aut om at ically . I f y ou u se an ou t sid e pay r oll ser v ice, y ou need t o r ecor d you r pay r oll and pay r oll t ax accru als you r self, as sh ow n in t h is ex am ple. Pub lish er: Que Pub Dat e: February 19, 200 4

Record Accruals I SBN:Payroll 0- 78 97- 30 78Tax -2 Pages: 32 0

Select Mak e Gener al Jour nal Ent ries f rom t he Com p any m enu. Not e t hat you m ight see an in for m at ion w ind ow t ellin g y ou abou t t h e Quick Books au t om at ic jou rn al ent r y nu mb er ing f eat u r e. Click OK t o close t his win dow . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g erwtar h ee dat ofall t h ebusinesses. pay r oll, w hich ight be diff er ent omertsh teo dat e t hat accou nt ingEnt soft f or esm Theymar e able t o fin d anfrsw t heir quest ions aut om at ically appear s. qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and er tsim h e ple. pay r oll ex pense account . Ent er t h e gr oss pay r oll ex pense ( t ot al salar ies and w ages bef ore wit h holding s) as a debit . Ent er an opt ion al m em o. Ent er t h e fir st t ax liabilit y account —for ex amp le, en t er Federal withholding. Ent er t h e am ount of t ax liabilit y as a cr edit . Rep eat st eps 5 and 6 unt il all y our t ax liabilit ies hav e been ent er ed. Ent er t h e cash accou nt fr om w hich t he p ayr oll is p aid . Ent er t h e net p ayr oll ex pense ( t he amou nt of pay roll act u ally p aid ou t t o emp loyees aft er wit h holding s) as a cr edit . Sav e t h e jou rn al ent r y .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know?

Qui ck Book s ca n en t er pa y rol l aut om a t ica ll y. Alt h ough a jour n al ent r y like t his is necessar y if you out sou rce y our p ayr oll ser vices, all t hese en t ries ar e m ade aut om at ically if you pr epar e y our p ayr oll w it hin Qu ick Books.

Recording Credit Cards Does y our com pan y hav e a cr ed it car d? You can set up a cr edit car d as a separ at e liabilit y accou nt in Quick Book s. The account can b e a sub accou nt of an ot her liabilit y accou nt , or it can st and alone as a sep arat e it em on y our balance sheet . Each mon t h, as you m ak e char ges, •y ou in cr easeTable Content s you r credit car d liabilit y. When you m ak e pay ment s on t he t he bofalan ce of •accou nt , y ouI ndex decrease t he liab ilit y b alance. QuickBook s p rov ides t he abilit y t o r econ cile y our Show Q uick Book s® ever 2 0 0 4 y m ont h ju st as y ou do y our bank accoun t . creditMe card account By Gail Per r y lish er: Que SetPubUp Credit Card Account Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Pr ess Ct r l+ A t o open t he Ch ar t of Accou nt s list .

Pages: 32 0

Pr ess Ct r l+ N t o open a New Accou nt win dow . Select Cr edit Card f or t he Typ e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it het his hod oft . t r aining . Each t ask includes a scr eenEnt er tally h e nam f or user t his -crf riendly ed it carm d et accoun by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. I n dicat e w het her y ou w an t t h is accoun t t o be a subaccount of anot h er liab ilit y accou nt . Ent er opt ion al descript ion , accou nt num ber , t ax line, an d opening balance inf orm at ion. Click OK.

Did You Know? I t ' s yo u r ch o i ce w h en y o u en t er cre d i t car d ch ar g e s. You can r ecor d char ges as t h ey ar e incur r ed or record t h em all at once w hen t he m ont h ly st at em ent bestofaccount • ar r iv es. Th eTable Content sing pr act ice, how ever , is t o ent er ch arges as t h ey are incur red. • I ndex Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Record Credit Card Charges Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN:Select 0- 78 97-Mak 30 78e-2Gener al

Jour nal Ent ries f rom t he Com p any m enu.

Pages: 32 0

Ent er t h e dat e of t h e char ge. Ent er t h e accou nt t o w hich t he cr ed it car d char g e sh ould be r ecor ded. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft f orount sm all They t o fin d an sw er s t o t heir quest ions erwt ar h eeam of businesses. t he char ge as a dar ebeitable . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day er asim descr t ask s quickEnt and ple. ipt ion of t he char ge. Ent er t h e cr edit car d accou nt . Sav e t h e jou rn al ent r y .

Pay/Reconcile a Credit Card Account

Select Reconcile fr om t he Bank in g menu . Ent er t h e cr edit car d for w hich y ou hav e r eceived a st at em en t . Ent er t h e dat e of t h e st at ement . • •

Table of Content s

EntI ndex er t h e en ding balan ce t hat ap pear s on you r st at em ent .

Show Me Q uick Book s® 2 0 0 4 By Gail Per r y Ent er

any finan ce ch arg e t hat appear s on t he st at em ent .

Pub lish er: Que

Ent er t h e dat e on w hich t he f inance char ge w as assessed.

Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

ify Pages:Ver 32 0

t h e accou nt t o w hich t he f inance char ge sh ould be r ecor ded.

Click Cont inu e.

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Check off all t h e it em s t hat appear on y our cr ed it car d st at em en t . These it ems are dr aw n fr om ent r ies y ou h ave en t er ed in t o y our QuickBook s f ile t hr ough j our nal ent r ies and pay m ent s.

Did You Know? Y o u ca n l e av e t h e r eco n ci lia t i o n a n d f in i sh l at e r. I f y ou for got t o ent er som e ch arges an d w an t t o do so befor e r econ ciling, click t h e Leav e but t on, ent er y our char ges, and begin t h e r econciliat ion again.

I f t h e beginn in g balance on t he cr ed it car d bill doesn't m at ch y our beginnin g balance, click t he Mod if y bu t t on t o v iew t he p r ev ious r econ ciliat ion and m ake corr ect ions.

Click Reconcile Now t o com p let e t he r econciliat ion. Th is w indow appear s if a dif fer en ce ex ist s bet w een t he st at em ent balance and t h e sum of t h e it ems you check ed off in st ep 9. Click h er e t o r et ur n t o t he reconciliat ion if y ou w an t t o ident ify t he d if fer en ce. •

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I ndex Click h er e if y ou wan t t o leav e t h e r econciliat ion t o ent er add it ion al char ges or

Show Me Q uick s® ore 2 0 0 4con t inuing . pay m enBook t s bef By Gail Per r y

Click h er e t o inst r uct Qu ick Book s t o ent er an ad just m ent for t he un reconciled am ount . Not e: The adju st ment is r ecor ded in t h e Op en in g Balan ce Equit y accoun t ; at Pubsom Dat e:e February 19, 200 4 point you m ust cr eat e a jour nal en t r y t o r eclassify t h is adj ust m en t t o anot h er I SBN: 0accou nt78 . 97- 30 78 -2

Pub lish er: Que

Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Select w het her y ou w ant t o issu e a check or r ecor d t he cr edit car d bill as a pay able. Click OK. Select t he t yp e( s) of reconciliat ion r epor t y ou w ant t o pr od uce.

Click h er e t o display t he repor t ( s) onscr een. Click h er e t o pr int a pap er cop y of t he r epor t ( s) . Click h er e if y ou don' t w ant t o see or p r in t t h e r ep ort ( s) . •

Table of Content s

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QuickBook s cr eat es a ch eck if y ou requ est ed pay m en t by ch eck . Verif y t he I ndex inf orm at ion on Me Q uick Book s® 2 0t 0he 4 check, and indicat e w het h er it is t o be pr int ed or paid online.

By Gail Per r y

Sav e t h e check . Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Accounting for Deposits or Retainers Depend in g on w h ich t y pe y our com pan y is, you m ight r eceive ad van ces, deposit s, or r et ain er s f r om y our cust om er s or client s. Alt hou gh t his m oney h as been p aid t o y ou, it is for fu t ur e serv ices an d has not y et been ear ned. Th er efor e, inst ead of record ing t he m oney as •incom e, t he Table Content p aymofent s y ous r eceive shou ld b e r ecor ded as liab ilit ies. Aft er y ou per for m t h e •ser v ices an dI ndex ear n t he m oney , y ou t ran sf er t he liabilit y t o an in com e accoun t . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Account for Deposits or Retainers Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

See Also See " Receiv ing Adv ances and Dow n Pay m ent s " on p age 91 for in for m at ion on t he pr oper m et hod f or r ecor ding t h e r eceip t of a deposit or r et ainer . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eene Gener al by Jour t he by - screen Select v isual Mak accom panied a nal con Ent ciseries t extf rom descr ipt Com ion t ph any at mm akenu. es perf or min g ev er y day t ask s quick and sim ple. Ver ify t h at t he corr ect d at e appear s. Ent er t h e liab ilit y accoun t w her e y ou record ed a deposit . Ent er t h e am ount you ar e r eady t o t r ansfer t o in come. Th is en t r y sh ould be a debit . Ent er an opt ion al m em o. Ent er t h e cu st omer or client wh o m ade t he deposit . Ent er t h e income accoun t w her e y ou record t h e m oney y ou ear ned for t h is job . Sav e t h e ent r y.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Recording Loans When y ou b orr ow mon ey , y ou need t o r ecor d as an asset t h e r eceipt of cash or t he it em you pu rchased on cr edit , and y ou m ust r ecor d t he liab ilit y t h at of fset s t hat asset . I f t h e loan will be p aid in f ull w it hin a y ear, it is a cur r en t liabilit y . I f t he p ayb ack period w ill be lon ger t han • Table tof Content s y ex ist s. Th is ex am ple show s h ow t o set up a long - t erm loan . erm liabilit one y ear , a long•

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Show Me Q uick Book s® 2 0 0 4

Record a Loan By Gail Per r y

Pub lish er: Que

ess Ct r19, l+ A200 t o4 Pub Dat e:PrFebruary

open t he Ch ar t of Accou nt s list .

I SBN: 0- 78 97- 30 78 -2 Pages:Pr 32ess 0

Ct r l+ N t o open t he New Accou nt w in dow .

Select Lon g Ter m Liab ilit y as t he account t y pe. Show Me Qu EntickBook er a nam s heelp fors trhe eadloan. er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenI n dicat e w het her t his is t o be classif ied as a subaccount . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er a descr ipt ion for t he loan. Ent er an opt ion al accou nt num ber an d t ax lin e for t he loan. Click OK.

Did You Know? T h e n am e y o u g iv e t h e lo a n i s t h e n am e t h at ap p e ar s o n yo u r b al an ce sh e et . Accou nt nam es appear on y our f in ancial st at em en t s exact ly as y ou ent er sur eofyContent ou choose t h e nam e car ef ully . The loan nam e app ear s on y our • t hem , so b eTable s balance sheet un less t he loan is a subaccount of anot h er liabilit y, in w hich case t he • I ndex par ent accoun t ap pears on y our balance sh eet . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Recording Loan Payments When y ou m ak e pay m ent s on y our loan, par t of t h e pay m en t r educes t he loan b alan ce and par t is ex pensed as int er est . Wr it e a check t o t he lend er , n ot ing bot h par t s of t he pay m ent . See t he accom pany ing t ext for infor m at ion on calculat ing int er est . •

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Show Me Q uick Book s® 2 0 0 4

Record a Loan Payment By Gail Per r y

Pub lish er:Select Que

Wr it e Ch eck s fr om t h e Bank ing m en u.

Pub Dat e: February 19, 200 4 I SBN:Ver 0- 78 97-t 30 -2 ify h e78accou nt

fr om w hich t he p aym ent w ill be dr aw n.

Pages: 32 0

Ent er t h e pay ee. Ent er t h e dat e of t h e pay m en t . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions Ent er t h e am ount of t he p aym ent . qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickEnt and er sim t h e ple. loan liabilit y account . Ent er t h e am ount of t he p aym ent t hat w ill redu ce t he loan balance. Ent er t h e ex pense account w her e you r ecor d int er est paid by y our com pan y. Ver ify t h e am ount t hat Qu ick Books calculat ed for in t er est ( t h e diff erence b et w een t he ch eck t ot al and t he am ou nt in st ep 7 ) . Select w het her t h is is t o b e an online pay m ent or if a check is t o b e pr int ed. Sav e t h e check .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Using the QuickBooks Loan Manager You can sim plify y our loan p aym ent s u sin g t h e Loan Man ager t hat comes w it h y our Qu ick Books pr ogr am . En t er basic in for m at ion about y our loan, in clu ding t he st ar t ing dat e, int er est rat e, num ber of p aym ent s y ou w ill mak e, and am oun t y ou w ill pay ; Qu ick Book s t ak es •care of calculat Table Content s ingof how m uch of each pay ment is pr incipal an d in t erest . Wh en it ' s t ime t o •m ake a pay m I ndex ent , op en t h e Loan Manag er and click t he Set Up Pay m en t b ut t on t o in it iat e a Show 004 pay mMe en tQ uick w it hBook t hes®in 2t erest an d p r in cip al r ecor ded cor r ect ly . By Gail Per r y Pub the lish er: QuickBooks Que Use Loan Manager Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Loan Man ager fr om t he Bank ing m en u.

Pages: 32 0

Click t h e Add A Loan but t on . Ent er t h e liab ilit y accoun t w her e t he loan b alan ce is recor ded. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu w it het his userlend - f riendly m et hod of t r aining . Each t ask includes a scr eenEnt er tally h e nam of t he er . by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. Ent er t h e dat e on w hich t he loan w as init iat ed. Ent er t h e pr incipal b alan ce. Ent er t h e num b er of p aym ent s you w ill m ake. Ent er t h e fr equency w it h w hich y ou w ill m ake p aym ent s. Click Nex t . Ent er t h e due dat e of t h e next pay m en t . Ent er t h e pay m en t am oun t . Ent er t h e num b er of t he nex t p aym ent . Ent er t h e pay m en t f requ en cy . Ent er escr ow p aym ent infor m at ion if applicable. Check here if y ou w ant a 10 - day ad van ce war nin g of t he pay m en t d ue d at e. Click Nex t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Escr o w p a y m e n t s i n cre a se t h e am o u n t o f t h e lo a n p ay m en t s. Mor t gages ar e t he m ost com m on t y pe of loan t h at inclu de escr ow p aym ent s. Escr ow pay m en t s ar e pay m en t s m ade t o a separ at e f und t h at is held by t he len din g inst it u t ion an d u sed t o p ay such it em s as pr oper t y t ax es and insur ance.

Ent er t h e int erest r at e. Ent er t h e fr equency w it h w hich in t er est is com poun ded. Ent er t h e accou nt f r om w hich pay ment s w ill be dr aw n. Ent er t h e accou nt in w hich in t erest ex pense should be r ecord ed . Ent er t h e accou nt in w hich any ban k fees or serv ice ch ar ges sh ould be r ecor ded.

Click Finish. Click t h e Pay ment Schedule t ab t o see a det ailed list of how you r pay m ent s w ill be r ecor ded.

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Click Set Up Pay ment t o open t he check w in dow an d issue a pay m en t f or t his loan. Table offills Content Qu ick Books out st he check w it h t he p rop er in t er est an d p rin cipal disbur sem ent .

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Show Me Q uick Book s® 2 0 0 4

Ret ur n t o t he Loan Manag er and click Set Up Paym ent each t im e you ar e r equir ed t o mak e a pay m en t on t he loan .

By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Qui ck Book s offe rs only t w o com pou ndi ng opt i ons. W hen ent er ing t he com pound ing per iod , y our on ly ch oices ar e Mont hly and Ex act D ays. Mon t hly int er est is calculat ed and comp ound ed on ce each mon t h. A len der t hat uses t he Ex act D ays m et hod com poun ds int er est daily , based on eit her 36 0 or 365 day s in an annu al cycle.

Chapter 18. Preparing the Top Ten QuickBooks Reports • ha t You' llTable W D o of Content s •

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SetQRep ort s s® & Gr Show Me uick Book 2 0 0aphs 4

Prefer ences

By Gail Per r y

Pr ep ar e an I n com e St at em ent

PubPr lish eper:arQue ea

Balance Sheet

Pub Dat e: February 19, 200 4

PrI SBN: ep ar0e 78 a 97Tr 30 ial78Balance -2 Pages: 32 0

Pr ep ar e a Gener al Led ger Repor t Pr ep ar e a Bud get Rep ort Pr ep ar e a Sales Tax Liab ilit y Rep ort Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g e a wPay Repor t accouPr ntep ingarsoft ar er oll f orLiabilit sm all ybusinesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenPr ep ar e an Accoun t s Receiv Aging ar yipt Repor by - screen v isual accom panied byable a con cise tSu extmm descr ion tth at m ak es perf or min g ev er y day t ask s quick and sim ple. Pr ep ar e a Job Pr ogr ess Rep or t Pr ep ar e Accoun t s Pay able Aging D et ail Cu st om ize Rep ort s Mem orize a Cu st om ized Repor t

Introduction Qu ick Books is all about r epor t s. All t he in for m at ion y ou ent er on for m s and r egist er s and jou r nal ent r ies is st ored in QuickBook s, w ait ing for you t o pull it back out in repor t s. •Use r epor t s tTable of Content o show p ot enst ial lender s and inv est or s w hy t hey should comm it fun ds t o y our •com pany . Use I ndex repor t s t o supp ly you r accou nt ant w it h infor m at ion necessary t o pr epar e t ax Show Meand Q uick Book s® 2 t0s0 4t o comp are you r comp any 's act u al per for m ance w it h t he bu dget . Use for m s, use r epor r ep or tPer s troy k eep t r ack of w ho ow es y ou m oney and t o wh om y ou owe mon ey . By Gail

Qu ick Books com es w it h a lar ge collect ion of r ep ort s t o h elp y ou u nder st and you r bu siness. lish er: Que ThePub r epor t s sam pled h er e ar e som e of t he most com m only u sed. You can cust om iz e all t he PubBooks Dat e: February 4 Qu ick repor t s19, so200 t hey display ex act ly t h e inf orm at ion y ou n eed. I SBN: 0- 78 97- 30 78 -2

Here are som e basic r epor t r ules: Even t houg h each t y pe of r ep or t has cer t ain feat ur es Pages: 32 0 un iq ue t o it , som e r ules apply t o ever y r ep ort . These ru les ar e list ed h er e so t hey don' t h ave t o be r epeat ed w it h t he d escr ip t ion of each repor t t hat appear s in t his chap t er : Click t he Pr int bu t t on t o p rint a paper copy of it . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accouDou nt ing soft w aran e f amou or sm nt all tbusinesses. e igin ablealt odocum fin d an swsu erppor s t o t ing heirt hquest ions bleclick o d rill d own They t o t hearor ent at am oun t . qu ick ly andmou v isuseally w iter h tapp his ear user f riendly hod of aining Each t ask includes scr eenYour point s -lik e a Z fm oretzoom w ht ren t h is .dr ill dow n cap abilit yaexist s. by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s Dr quick andd iamon sim ple. ag t he d at t h e rig ht of a t it le t o resize it . Click t he Hid e Head er but t on t o hide t he scr een d isp lay of a header an d t hus d isp lay m or e of t he r epor t . Hiding t h e header does n ot af fect t h e pr int ver sion of t he repor t —t he header st ill app ear s t h er e. Af t er a header is h idden, click Show Header t o r ed isp lay t he header on t he scr een . Click t he Collap se but t on t o collap se t he display of sub accoun t s and show only par ent accou nt s on a repor t . The Collapse b ut t on chang es t o Ex pan d. Click t h e Ex pand b ut t on t o redisplay sub accoun t s. Pr ess Ct r l+ M t o mem or ize a r epor t y ou hav e cust om ized. See Ch apt er 7, " Using Tim esav ing Feat ur es," for m ore in for m at ion on t h e Quick Books m em orizat ion f eat u re.

Setting Reports & Graphs Preferences Mak e som e basic decisions u p fr ont about how you r r ep ort s and gr aph s sh ould appear an d y ou w on 't hav e t o t hink ab out t hese ch oices ever y t im e y ou op en a repor t . Each QuickBook s user at you r comp any can set personal r ep ort pr efer en ces, and som e com p any - w id e •pr efer en ces Table Content af fectofr epor t s saccessib le by all u ser s. •

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Show Me Q uick Book s® 2 0 0 4

Set Personal Reports & Graphs Preferences By Gail Per r y

Pub lish er: Que

Pr 19, ef erences Pub Dat e:Select February 200 4

fr om t he Ed it m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Click 32 0

t h e Repor t s & Grap hs icon.

Click t h e My Pr efer en ces t ab . Show Me Qu Select ickBook a r efr s hesh elp sopr ead t ionert os indicat lear n veisually w h et hhow er you t o per w ant foramr epor t ask st tusing o up dat t hee leadin g accou nt aut ing omsoft at ically w ar e wf or hen smy all ou businesses. m ake a chang They e. ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Check here if y ou like y our gr aphs in t w o- d im ensional st y le inst ead of t h e defau lt t ask s quick and sim ple. t hr ee- dim en sional. Check here t o pr od uce gr aphs in shad es of black , g ray , an d wh it e inst ead of f ull color. This is t he best choice if y ou plan t o pr in t g rap hs on a black - an d- w hit e p rint er . Check here if y ou alw ays w an t t h e cust om izin g op t ions t o appear w h en y ou v iew r ep or t s. Click OK, or see t he n ex t t ask .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con& cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Set Company-Wide Reports Graphs Preferences t ask s quick and sim ple. I f t h e Pr ef er ences w in dow is not alr eady op en , select Pr ef erences fr om t he Ed it m en u. Click t h e Repor t s & Grap hs icon. Click t h e Com pan y Pr ef er ences t ab. Select w het her t o pr esent r ep ort s on a cash b asis or an accr ual b asis. Select w het her y ou pr ef er aging r epor t s such as t he Account s Receiv able Aging Repor t aged f r om t he in voice du e dat e or t he t r an sact ion dat e. I n dicat e how y ou w ant accoun t n ames an d d escr ipt ions d isp lay ed on r epor t s. Click h er e t o select w hich accoun t s y ou wan t t o include in y our St at em ent of Cash Flows. Click h er e t o m ake f or m at choices for y our repor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quickCheck and sim off ple. each it em t h at shou ld n orm ally app ear on y our repor t s. Ent er y our com pan y nam e t he way you w ant it t o app ear on r epor t s. Click t h e ar row t o select fr om sever al dat e st y les. Click t h e ar row t o select fr om sever al pag e st yles. Click t h e Font s & Nu mb er s t ab t o set pr efer en ces f or fon t st y le and nu mb er pr esent at ion on y our r epor t s. Click a r ep ort elem ent . Click h er e t o chang e t he f ont select ion f or t he select ed t it le. Select a p r ef er ence for displayin g n eg at ive num ber s. Check t his box t o show repor t am ount s d ivided by 1 , 000 . Check t his box t o om it zer o am ou nt s f rom repor t s. Check t his box t o d isplay am ou nt s w it hou t cent s. Click OK t o close all p refer ence w in dow s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing an Income Statement The in com e st at em en t , also k now n as t h e Prof it & Loss St at ement , show s all r evenu e and exp en ses f or a d esign at ed p er iod of t ime. You w on' t see ind iv idu al t r ansact ion s on t his r ep or t , bu t y ou can dr ill d own w it h a coup le of mou se clicks t o see t he d et ail t hat su ppor t s •each am oun tTable on tof hisContent reporst . •

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Show Me Q uick Book s® 2 0 0 4

Prepare an Income Statement By Gail Per r y

Pub lish er: Que

Com Pub Dat e:Select February 19, pan 200 4y

& Fin ancial fr om t he Repor t s m enu .

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

Pr ofit & Loss St and ard f r om t he side m enu .

Click t h e ar row t o select a t im e per iod f or t h is repor t . Show Me Qu AltickBook er nat iv ely s h,elp ents er r ead a specif er s lear ic ran n v isually ge of dat how es.t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenClick t h e Ex por t but t on an d t hen select A New Ex cel Wor kb ook t o t r an sf er t he by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day r ep or t t o Ex cel. For ex amp le, y ou m ight w ant t o r un som e w hat - if scenar ios or t ask s quick and sim ple. m anipu lat e t he n um ber s in w ay s not av ailab le in Quick Book s.

Did You Know? Acco u n t s o f t h e sa m e t y p e a p p e a r a l p h a b e t ica lly . You can chan ge t he or d er of accou nt s b y r ear r anging t hem in t h e Char t of Accoun t s or b y pr epar ing t he • Table of Content s r ep or t using accoun t nu m bers, in w hich case accoun t s app ear n um erically by t y pe. •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing a Balance Sheet The b alance sheet is a sum m ar y of t he b alances in all asset , liabilit y, an d eq uit y accou nt s as of a p ar t icu lar dat e. The b alance sheet and t he in com e st at em ent ar e t h e t w o m ost com m on r ep or t s giv en t o len ders and inv est or s. These t w o r epor t s, esp ecially wh en v iew ed ov er t im e, •speak v olu mTable Content es abofout how sa comp any is per for m ing. •

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Show Me Q uick Book s® 2 0 0 4

Prepare a Balance Sheet By Gail Per r y

Pub lish er: Que

Com Pub Dat e:Select February 19, pan 200 4y

& Fin ancial fr om t he Repor t s m enu .

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

Balance Sheet St an dar d f r om t he side menu .

By default , QuickBook s p repar es balance sheet s as of t od ay' s dat e. Chang e t he dat e at t h e t op of t he r epor t if y ou w ant a balance sheet as of a dif fer en t dat e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingClick soft w alln businesses. ar ensable an sw er s tboalan t heir t har e edrf or op-sm d ow ar r ow in t heThey Colum f ieldt ot ofinprdesent t he ce quest sh eetions qu ick lyinfand isu ally it h f riendly m et hod of t r aining ormvat ion bywm ont this h, quser uar -t er , or anot h er d esign at ion. . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Did You Know? Y o u ca n p ro d u ce a b al a n ce sh ee t w i t h a t w o - y ea r co m p a ri so n . I f y ou w ant t o see how y our balance sheet com par es wit h t he sam e t im e per iod in t h e pr evious y ear , select Balan ce Sh eet Prev Year Com p arison f r om t he Repor t s, Com pan y & Finan cial m enu.

Preparing a Trial Balance The t rial balance list s all you r accou nt s of ev er y t y pe. Th e cur rent balan ces in t hose account s ar e display ed in debit and cr edit colum n s, wit h t h e t ot al of all d eb it s equaling t h e t ot al of all credit s. Th is r ep ort pr ov ides a q uick oppor t un it y t o see t he balance of ever y accou nt as of a •par t icular dat Table Content e w itofhout havs ing t o op en separ at e r ep ort s for in com e st at em en t account s and •balance sheet I ndex account s. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Prepare a Trial Balance Pub lish er: Que Pub Dat e: February 19, 200 4

Select Accou nt ant & Tax es fr om t h e Repor t s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select Tr ial Balance fr om t he side m enu. Set t he d at e as of w hich you w ant t o see y our account s displayed. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing a General Ledger Report The g en er al ledg er is con sid er ed by m any t o be t h e comp any f inancial bib le. Th is r ep ort list s t he det ails of ev ery t ran sact ion, in ev er y account , for t he designat ed t im e per iod . You m ig ht w ant t o p rin t y our g en er al ledg er mon t hly or q uar t erly an d keep it in a per man en t locat ion •for researchin Table of Content s ions. g p ast t r ansact •

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Show Me Q uick Book s® 2 0 0 4

Prepare a General Ledger Report By Gail Per r y

Pub lish er: Que

Accou nt 4ant Pub Dat e:Select February 19, 200

& Tax es fr om t h e Repor t s m enu.

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

Gener al Ledg er fr om t h e sid e m en u.

Select a d at e or r ang e of dat es f or t his r epor t . By d ef ault , t he r ep or t is pr esen t ed for t he cur r ent m on t h t o dat e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing a Budget Report Refer t o a b udg et r ep or t t o see h ow y our com pany ' s per for m ance is m easur ing up t o t he bu dget . You can ch oose t o d isplay t he bu dget vs. act ual diff erences by p er cent or by am oun t or b ot h. You can also pr oduce t h is repor t w it h p r ior year inf or mat ion includ ed . •

Table of Content s

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Show Me Q uick Book s® 2 0 0 4

Prepare a Budget Report By Gail Per r y

Pub lish er:Select Que

Bud get s fr om t he Repor t s m enu.

Pub Dat e: February 19, 200 4 I SBN:Select 0- 78 97-Bud 30 78get -2

v s. Act ual f r om t he side m enu .

Pages: 32 0

I f y ou hav e dev eloped m ore t han one b udg et for you r comp any , select t h e bud get y ou w an t t o use f or t his r epor t . Show Me Qu Click ickBook Nex t s. h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

I n dicat e how y ou w ant t he b udg et pr esent ed. An accoun t list ing by m ont h is t h e defau lt select ion.

Click Nex t . Click Finish in t h e last bu dget r epor t set up w ind ow. Select t he t ime p er iod y ou w an t t o use for t his r epor t . •

Table of Content s

Select I ndex t he colum n s you w ant t o view in t his r epor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing a Sales Tax Liability Report For comp anies t hat pay sales t ax , t he sales t ax liabilit y r ep ort is a quick r ef erence f or all t h e inf orm at ion y ou n eed t o en t er on y our mon t hly or q uar t erly sales t ax f orm s. Set t h e dat e r ange for t h e sales t ax you ar e abou t t o pay , and p rest o! You can fill ou t y our sales t ax f orm •inst ant ly . Table of Content s •

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Show Me Q uick Book s® 2 0 0 4

Prepare a Sales Tax Liability Report By Gail Per r y

Pub lish er: Que

Vendor Pub Dat e:Select February 19, 200s4 &

Pay ables fr om t he Repor t s m enu .

I SBN: 0- 78 97- 30 78 -2 Pages:Select 32 0

Sales Tax Liabilit y f rom t he side m enu.

Select t he t ime p er iod t hat m at ches t he t im e p er iod for t he sales t ax for m y ou hav e t o fill out . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingEnt soft aror e mat f or sm businesses. ablesttat o efinord local an sw gov er s er t onm t heir erwinf ionall f rom t his r eporThey t on tar oe y our entquest salesions t ax qu ick lyforand m . v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

See Also See Ch apt er 6 , " Collect ing and Paying Sales Tax ," f or in for m at ion on how t o r ecor d all t y pes of sales t ax t ran sact ions. •

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing a Payroll Liability Report Ch ances are, y ou eit h er use Quick Books t o pr epar e y our p ayr oll, in w hich case Quick Books can also pr oduce y our f ederal pay roll t ax for m s, or y ou use an out side pay r oll ser v ice and it pr odu ces t h e for m s f or y ou. I f y ou u se QuickBook s f or y our pay r oll, y ou st ill n eed t o ob t ain •inf orm at ion for Table of Content s at e and local pay roll t ax for m s. This p ayr oll t ax r epor t sh ould give filling out st •y ou ev ery t hin I ndex g y ou need. I n t his ex amp le, w e look at t h e det ail behind t h e comp any 's liabilit y Show uick Book s®m2 en 0 0 4t t ax . for st Me at eQunem ploy By Gail Per r y Pub lish er: Que Prepare a Payroll Liability Report Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Em ploy ees & Payr oll f rom t he Rep ort s menu .

Pages: 32 0

Select Pay roll Liabilit y Balances fr om t h e sid e m en u. Set t he d at es at t h e t op of t he r epor t f or t h e per iod f or w hich y ou ar e pay ing Show pay Me Qu r ollickBook t ax es. s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen Dv isual panied by a tcon t ext ipt ion t h at am m ak es tperf or min g ev er y day ouble-accom click an y am ount o gcise et t he detdescr ail behind oun . t ask s quick and sim ple. Exam ine t he d et ail so you un der st an d t he sour ce of t he t ax liab ilit y .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing an Accounts Receivable Aging Summary Report The accoun t s r eceivab le aging r ep ort s pr ovid e insig ht int o h ow t im ely you r cust om er • of Content s agin g sum m ar y r ep or t show s ou t st anding balan ces ar r anged by pay m en t s arTable e r eceived. The •cust om er nam I ndex e and div ided in t o t im e per iods: am oun t s du e cur rent ly , 1 –30 day s ov erd ue, Show Q uick Book 2 061 0 4 –90 day s ov erd ue, and m or e t han 90 d ays ov er due. 31 –60Meday s ov erds® ue, By Gail Per r y

Prepare an Accounts Receivable Aging Summary Report Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Cu st om er s & Receiv ables fr om t h e Repor t s m enu.

Pages: 32 0

Select A/ R Aging Sum m ar y fr om t h e sid e m en u. You can change t he int er v al fr om 3 0 day s t o 6 0 or w hat ever is m or e com mon in Show yMe ourQu b ickBook usin ess.s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenman y dayby s ov d ue t ot ext in cludescr de inipt t he . Iak f yes ouperf select 120 for by - screen Select v isual how accom panied a er con cise ionr epor t h at tm or min g ,ev er y day exam ple, it hple. a 3 0- day in t erv al, t h e repor t display s a n ew colum n f or 91– 120 an d t h en t ask s quick and w sim a colum n for > 120 .

Did You Know? Y o u ca n se e t h e d et a il s o f a ll a cco u n t s re cei va b l e in a sin g le r e p o rt . • I n st ead of select Table of s ingContent A/ R Aging Sum m ar y, select A/ R Aging Det ail in st ep 2 t o see • ever y ov er du I ndex e in voice in st ead of a sum m ar y list in g by job. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing a Job Progress Report What pr ogr ess ar e you m ak ing on a par t icular j ob? I f y our com pan y pr ep ar es est im at es, y ou can pr oduce a job pr ogr ess repor t t o show t he or iginal est im at e, t he amou nt of wor k b illed t o dat e, an d t he per cen t age of each j ob t hat has b een billed . •

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Show Me Q uick Book s® 2 0 0 4

Prepare a Job Progress Report By Gail Per r y

Pub lish er:Select Que

Jobs, Tim e & Mileage f r om t he Rep ort s m en u.

Pub Dat e: February 19, 200 4 I SBN:Select 0- 78 97-Job 30 78Pr -2 ogr ess

I nv oices v s. Est im at es fr om t he side m enu.

Pages: 32 0

Chang e t he t im e p er iod if t he d ef ault y ear - t o- dat e op t ion is not w h at y ou w ant t o v iew . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Preparing Accounts Payable Aging Detail See ex act ly how mu ch y our com pan y ow es, an d t o w hom , w it h t h is com pr ehensive pay ables r ep or t . The r epor t begins w it h all bills t hat ar e pay able b ut not y et d ue. Scroll dow n t o see ever y bill t h at is 1 –30 day s ov erd ue, 31 –60 , 61 –90 , and m ore t han 90 day s ov erd ue. Not ices •of it ems receiv Table s ed in t his r epor t , ev en if t he r elat ed b ill has n ot y et ar r iv ed. ed of arContent e in clud •Dou ble- click I any ndex am oun t t o see t he det ails of t he pay able. Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Prepare Accounts Payable Aging Detail Pub lish er: Que Pub Dat e: February 19, 200 4

Select Vendor s & Pay ables fr om t he Repor t s m enu .

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Select A/ P Ag ing Det ail fr om t he side m enu. By default , t his r epor t is p rod uced as of t od ay. Chan ge t h e dat e if y ou w ant t o see pay ables as of a diff er ent dat e. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w itinht er t his - f riendly hod of t rles aining . Eachby t ask includes a her scr eenChang e t he v aluser if y ou w an t t m o et see p ayab g r ouped som et h ing ot t h an by - screen v isual accom 30 - day segm en t s.panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Customizing Reports The Modify Rep or t bu t t on appear s on t he t op of ev er y r epor t y ou pr odu ce in Qu ick Book s. Use t his b ut t on t o ch ange st an dar d repor t s in t o r epor t s t h at pr ov ide exact ly t he inf orm at ion y ou need. Select t he account s, colum n s, header infor m at ion, and st yle f or any r epor t you •pr odu ce. W hen Table of Content s ied w it h you r chang es, y ou can m emor ize t h e r ep ort for easy y ou' r e sat isf •r et riev al lat er I ndex . I n t h is ex am ple, w e st art w it h t he Open I nv oices repor t and pr odu ce a Show Melined Q uickrepor Book s® 0 0 4 sh ow s only inv oices w it h balan ces ov er $1, 0 00. st r eam t t 2hat By Gail Per r y Pub lish er: the Que Dates and Columns on a Report Change Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2

Select Cu st om er s & Receiv ables fr om t h e Repor t s m enu.

Pages: 32 0

Select Op en I nv oices f rom t he side m enu. Make any chang e in t he r epor t d at e r ig ht on t he r ep or t screen. Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isut ally w it h yt his user f riendly Click h e Modif Repor t -but t on . m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple. You can also m ake ch anges t o t he r epor t d at e her e. Check or un ch eck any colum n s you w ant t o add or r em ov e f rom t he r epor t .

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Change the Report Filters W it h a r ep ort open, click t he Modify Rep ort bu t t on; t hen click t he Filt er s t ab. Choose how you w ant t o filt er t he r epor t . I n t his ex amp le, only cust om er b alances ov er $1, 00 0 ar e in clud ed on t he final repor t . Click t h e r ep ort f eat u re for w hich y ou w an t t o set filt ers. Th e Accou nt feat ur e has been select ed in t h is exam ple. Set t he cr it er ia for y our f ilt er . Th e crit er ia opt ion s dif fer depend in g on t he feat u re y ou ch oose f or f ilt er ing.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day tCustomize ask s quick andthe sim ple. Report Header and Footer W it h a r ep ort open, click t he Modify Rep ort bu t t on; t hen click t he Head er / Foot er t ab. Check or un ch eck any t it les, h ead er s, and f oot er s y ou w ant t o includ e or exclud e fr om t he r epor t . Using dr op- d own ar r ow s, ch ange t he st y le of t he dat e pr epar ed or p age nu m ber if y ou ar e in clud ing t his inf or mat ion w it h you r r ep or t . Ent er inf or mat ion in t he w h it e fields t o ch ange in for m at ion t hat ap pear s on t he r ep or t . Click t h e Font s & Nu mb er s t ab . Click an y r ep ort t it le t o view t h e cu r rent fon t select ion. Click t h e Ch ange Font bu t t on t o chan ge t he font st y le and size of t he select ed t it le. Make any desired changes in t he appear ance of negat iv e nu mb er s on t h e r ep ort . Check here if y ou w ant t o show num ber s div ided by 1, 00 0. Check here if y ou w ant t o om it cent s fr om t he repor t . Click OK.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Save Time by Placing Favorite Reports on the Shortcut List I f you u se t he Qu ick Books Shor t cut List , you can easily add y our f av orit e r epor t s t o t he list •and t h en r et Table riev eofa Content r epor t sw it h a sing le click. •

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Display Sh ort ( select View , Shor t cut List fr om t he m enu) , and t hen open t he Show Me y Qour uick Book s®cu 2 t0 0List 4 rByep or t y ou wan t t o add t o t he Sh ort cu t List . Gail Per r y Click t he QuickAd d b ut t on at t he b ot t om of t he Shor t cu t List . Pub lish er: Que

When Pub pr Dat om e: February pt ed, give 19, 200 you 4 r r ep ort a m em orab le nam e, and click t h e OK b ut t on . I SBN: 0- 78 97- 30 78 -2

The r epor t nam e is add ed t o t he Rep ort s sect ion of y our Shor t cut List . Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

Memorizing a Customized Report When y ou t ake t h e t im e t o set sp ecific d at es, in t rod uce filt er s, and cust omize t he header an d foot er of a r ep ort , it seem s a sham e t o close t he repor t w in dow an d n ot b e able t o r et u rn t o t hat r ep or t w it hou t cust om izing a r epor t all over again . I nst ead of st ar t ing fr om scr at ch each •t im e y ou w an Table Content s t t o of view a special r epor t , sav e t he repor t w it h t h e Quick Books mem or izat ion •feat u re and tI ndex hen recall t he r epor t fr om t h e Quick Book s m enu w henev er y ou w ant t o see it . Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Memorize a Customized Report Pub lish er: Que Pub Dat e: February 19, 200 4

Cust om ize a r epor t as descr ibed in t he pr ev ious t ask s.

I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Click t h e Mem orize b ut t on t o sav e t h is repor t st yle f or f ut ur e u se. Ent er a nam e for you r m em or ized r epor t . Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ingCheck soft w ar e f or e able o fin dThis an sw t oop t heir quest here t o sm savall e tbusinesses. he r epor t in They a parar t icu lar grt oup. ster eps is t ional. I f yions ou qu ick lydon and v isueally it hort t his f riendly hod of t rraining Each t ask a tscr 't sav t h e wr ep in user a gr-ou p, t h e m met em or ized epor t .ap pears on includes t h e Repor s meenenu by - screen v isual a con ext descr ipt ionappear t h at m. ak es perf or min g ev er y day un der Memaccom orized panied Repor t by s and befcise ore trepor t gr oups t ask s quick and sim ple. Select t he gr oup w here t he r epor t w ill be sav ed. Click OK. I n t he fut ur e, ret r iev e y our repor t by select ing Repor t s, Mem orized Repor t s.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ]

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

[ SYMBO L] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] 10 99 f orms ( I RS) processing 2nd 3rd 4t h

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

[ SYMBOL] [ A ] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] accessin g tax report s 2nd 3rd 4t h 5t h 6t h 7t h 8t h accou nt ing preferen ces com panies set t ing 2nd 3rd accou nt s •

Table of Content s nt s • Ch art of Accou I ndex 2ndBook 3rd s® 2 0 0 4 Show adding Me Q uick nu mb erin g By Gail Per r y ef fect on finan cial st at em en t s num bering of 2nd 3rd Pub lish er: Que t ax lines Pub Dat e: February assigning 2nd 3rd 19, 4t h 200 4 accou nt sI SBN: pay able 0- 78 97- 30 78 -2 agin gPages: det ail report 32 0 s preparing 2nd ch eck s voidin g f rom previous year 2nd voidin g in cu rrent y ear 2nd ear ly payment discoun t s 2nd 3rd

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g man agement of 2nd 3rd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions accou nt s receiv able qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenagin g su mm ary r epor ts by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day preparing 2nd 3rd t ask s quick and sim ple. bad debt s 2nd 3rd tr ackin g 2nd un paid in voices collect ion let ter creat ion 2nd viewing 2nd act ivat in g audit t rails 2nd in ven t ory 2nd 3rd online b ank account s 2nd 3rd addin g accou nt s to Char t of Accou nt s 2nd 3rd cust om er inf orm at ion 2nd 3rd in v en t ory it ems 2nd it ems on-t h e- fly met hod 2nd 3rd purch ase f orm s 2nd 3rd sales f orms 2nd 3rd m em orized tr ansact ion s to I con Bar 2nd t ran sact ions to grou ps 2nd vend ors addition al in form at ion 2nd address in form at ion 2nd address inf orm ation emp loy ees en t ry of 2nd addresses v endors adding 2nd adj ust ing in v en t ory prices 2nd 3rd in v en t ory qu ant it ies 2nd 3rd

adm inist rat ors com pany fin ancial password assignm ent s 2nd 3rd 4t h 5t h com pany fin ancials set t ing up 2nd 3rd adv ance pay ment s recording 2nd 3rd aging det ail report s (account s pay able)

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preparat ion of 2nd

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aging su mm ary repor ts (a ccoun t s receiv able) Show Me Q uick Book s® 2 0 0 4 preparat ion of 2nd 3rd By Gail alert s Per r y Rem inders feat ur e 2nd assetPub s lish er: Que balan she:eet s Pub ce Dat February 19, 200 4 rep ort prepara tion 2nd 3rd I SBN: 0- 78 97- 30 78 -2 deposit s Pages: 32 0 recording as 2nd fixed assign ing passwords 2nd 3rd 4t h 5t h ATM with drawls

Show Me Qu recording 2ndickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions aud it t rails qu ick lyat and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenact iv ing 2nd byreport - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day s t ask screatin quickg and sim ple. aut om at ic t eller m achin es, [ See ATM with drawls]

[ SYMBOL] [ A] [ B ] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] Back-Up com m and (File men u) backup s com pany files creatin g 2nd 3rd restor ing 2nd 3rd up service • on lin e dat a back Table of Content s

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cost 2nd 3rd I ndex

bad debt Show Mes Q uick Book s® 2 0 0 4 accou nt s receiv able By Gail Per r y recording as 2nd 3rd balan ce sheet s Pub lish er:2nd Que3rd preparing e: February 19, 200 4 ban kPub st atDat em ent s reconciling I SBN: 2nd 0- 783rd 97- 30 78 -2 BankingPages: men u comm 32 0 ands Make Depo sits Set up Accoun t s For On line Access Wr it e Checks 2nd bat ch prin tin g in voices 2nd 3rd

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g billing accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions t imer dat a qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eento custo mers 2nd 3rd by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day bills t ask s quick and sim ple. pref er en ces

set t ing 2nd v endors ear ly payment discoun t s 2nd 3rd payin g 2nd 3rd Budget comm and (Report s m en u) Budget Ov erv iew comm an d ( Rep ort s m enu) bud get s creatin g 2nd 3rd 4t h report s preparing 2nd 3rd producin g

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] calcu la tin g depreciat ion ex penses fix ed asset s 2nd in ven t ory value first in , first out (FI FO) met hod

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last in, f irst ou t (of LI FO) met hod Table Content s specif ic iden tif icat ion met hod I ndex

capit sto ck accou nt s s® 2 0 0 4 Showal Me Q uick Book par v alue By Gail Per r y cash sales recording 2nd 3rd Pub lish er: Que ch arging Dat e: February 19, 200 4 cuPub st omers ex Ipenses SBN: 0-2nd 78 973rd30 4t78 h -2 salesPages: tax es 32 0 to custo mers 2nd Cha rt of Accou nt s accou nt s adding 2nd 3rd ch art of account s

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g credit cards accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions reconciling 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenrecording char ges 2nd by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day set t ing up 2nd 3rd t ask s quick and sim ple. draw accoun ts

recording owner with drawls set t ing up 2nd f ixed asset s nam in g g uidelin es f ix ed asset s acco unt en t erin g 2nd 3rd 4t h 5t h liabilities recording deposit s/ ret ainers 2nd 3rd Cha rt of Accou nt s open ing ch art of account s open ing balance equ it y accou nt s 2nd viewing 2nd zer oing-o ut 2nd ret ained ear nings man aging 2nd Cha rt of Accou nt s comm and (List s m enu ) 2nd ch eck regist er paym en t s recording 2nd 3rd ch eck s pref er en ces set t ing 2nd 3rd print ing 2nd 3rd voidin g f rom previous year 2nd voidin g in cu rrent y ear 2nd writin g 2nd 3rd Check s com man d ( Print For ms men u) 2nd 3rd classes f orms mu lt iple u se of 2nd set t ing up 2nd client s

billing t im es recording closing year- end compan y record s 2nd 3rd collapsin g subacco unt s in report s colum ns

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chan gin g 2nd

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resizin g Show Me Q uick Book s® 2 0 0 4 com man ds By Gail Per r m y en u Banking Make Depo sits Set uper: Accoun Pub lish Que t s For On line Access Wr Dat it e Checks 2nd 19, 200 4 Pub e: February Com pany menu I SBN: 0- 78 97- 30 78 -2 Make Gen eral Journ al Ent ries 2nd Pages: 32 0 Pla nnin g & Budget ing Set Up Users 2nd Wr it e Let ters Cu sto mers menu Crea te Credit Mem os/ Ref und s

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Receiv e I t ems 2nd Sales Tax Vendo r Det ail Cent er com panies accou nt ing pref eren ces set t ing 2nd 3rd accou nt s

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num bering of 2nd 3rd Show Me Q uick Book s® 2 0 0 4 accou nt s pay able By Gailaging Per r ydet ail report s 2nd accou nt s receiv able aging sum mar y report s 2nd 3rd Pub lish er: Que tr ackin Pub Dat e:g 2nd February 19, 200 4 adm inist rat ors I SBN: 0- 78 97- 30 78 -2 set t ing up fo r f inan cial access 2nd 3rd Pages: 32 0 au dit t rails act iv at ing 2nd rep ort creat ion bad debt s recording 2nd 3rd

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f iles Show Me Q uick Book s® 2 0 0 4 backups, creat ing 2nd 3rd By Gailback Per rups, y rest orin g 2nd 3rd online d ata backup service 2nd 3rd open Pub lishing er: 2nd Que 3rd 4t h 5t h f inPub anceDat char e: ges February 19, 200 4 preferences, set t ing 2nd 3rd I SBN: 0- 78 97- 30 78 -2 f in ancial inf orma tion Pages: 32 0 en t erin g 2nd 3rd 4t h 5t h f in ancial st at em ent s prior period adj ust m en t s 2nd 3rd 4t h f ixed asset s depr eciat ion ex penses

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curren t Show Me Q uick Book s® 2 0 0 4 depo sits f or f ut ur e goods/ serv ices 2nd 3rd By Gailloa Per r y paying 2nd ns, loa ns, recordin g 2nd 3rd lonlish g-ter: ermQue Pub payr olle:t ax accr uals19, 2nd 3rd Pub Dat February 200 4 m ailin g labels I SBN: 0- 78 97- 30 78 -2 creatin g 2nd 3rd Pages: 32 0 m ont hly st atem ent s creatin g 2nd 3rd net wort h calculat ing open ing balance equ it y accou nt s 2nd

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y ear-end records Show Me Q uick Book s® 2 0 0 4 closing 2nd 3rd By Gail Per&r yFina ncial comm and (Repor ts m en u) Com pany Com pany menu Make Gen Journ al Ent ries 2nd Pub lish er:eral Que Com pany menu com m ands Pub Dat e: February 19, 200 4 Pla nnin g & Budget ing I SBN: 0- 78 97- 30 78 -2 Set Up Users 2nd Pages: 32 0 Wr it e Let ter com posing collect ion let ters 2nd com poun ding opt ions in t er est on loans

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receiv ing 2nd

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credit ca rds Show Me Q uick Book s® 2 0 0 4 liabilit ies By Gailpayin Per r yg 2nd 3rd recording 2nd 3rd 4t h 5t h cu rrent Publiabilit lish er:ies Que loan Pubs Dat e: February 19, 200 4 recording 2nd 3rd I SBN: 0- 78 97- 30 78 -2 Custom er & Vendor Prof ile List s com man d ( List s men u) Pages: 32 0 Custom er menu com m ands Receiv e Pay m en t s cu sto m ers accou nt s receiv able aging sum mar y report s 2nd 3rd

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j obs ex pense/ revenu e t rack ing 2nd 3rd miscellaneous inf orm at ion 2nd paym ent in for mat ion 2nd specif ic in for mat ion m ailin g labels creatin g 2nd 3rd

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creatin g 2nd 3rd

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pref er en ces Show Me Q uick Book s® 2 0 0 4 set t ing 2nd 3rd By Gail Per rup y 2nd set t ing t ax ex empt it em s sale 3rd 4t h 5t h Pub lishof er:2nd Que Custom ables19, com200 m and Pubers Dat&e:Receiv February 4 (Report s men u) 2nd Custom ers menu co mm ands I SBN: 0- 78 97- 30 78 -2 Crea te Credit Mem os/ Ref und s Pages: 32 0 Crea te Est im ates Crea te I nv oice Crea te I nv oices 2nd Crea te St at em en t s Ent er Sales Receipt s

Show Me rep QuortickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g cu sto mized s accou ntrizing ing soft memo 2nd w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eencu sto mizing by -form screen isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day s 2nd v3rd t ask s quick and sim ple. QuickBooks compan y dat a ent ry 2nd 3rd 4t h 5t h report s colum n modif icat io ns 2nd dat e chan ges 2nd filt er ch anges foot er a lt erat ions 2nd header alt erat ions 2nd

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en t ries onuick listBook s 2nd s® 3rd2 0 0 4 Show Me Q deposit s By Gail Per r y recording 2nd 3rd recording as a ssets 2nd Pub lish er:asQue recording liabilit ies 2nd 3rd Pub Dat February 19, 200 4 depreciat ion e: ex penses fix ed Iasset SBN:s0- 78 97- 30 78 -2 calculat Pages:ion 32 met 0 hod s 2nd en t erin g 2nd 3rd desk t op v iew pref er en ces screen r esolu t io n chang es set t ing 2nd 3rd dialog box es

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g Pref er en ces accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions accoun t nu mb erin g op tion s 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenCompan y Pref er en ces t ab 2nd by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day desk t op v iew opt ions 2nd 3rd t ask s quick and sim ple. My Pref er en ces t ab 2nd 3rd

discou nt it em s discou nt s ear ly bill paymen ts 2nd 3rd invoices issuing 2nd 3rd issuing fo r early pa ym ent s 2nd sales tax es ear ly pay ment of 2nd 3rd down pay m en t s recording 2nd 3rd down lo ading I RS Form W-4 I RS fo rms 2nd sta te t ax for ms 2nd draw accou nt s own er wit hdrawls recording set t ing up 2nd drill do wn capabilities rep ort s

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conf iguring 2nd 3rd Table of Content s inco me a ccoun ts I ndex

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g emailing accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions in voices 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenbat ches o f by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day Em ploy ee List comm an d ( List s menu ) t ask s quick and sim ple. employ ees

address inf orm at io n en t ry of 2nd deduction s set t ing 2nd f ederal t ax inf orm at io n conf iguring 2nd m ailin g labels creatin g pay ch eck s preparing 2nd 3rd sum mary report s, v iewin g year- t o-dat e liabilit y report s, v iewing payroll in for mat ion conf iguring 2nd pay roll tax es payin g via I RS Form 9 41 2nd person al inf orm at ion en t ry of 2nd pref er en ces set t ing 2nd 3rd sick / vacat ion t im e set t ing 2nd st at e/ local t ax inf orm at ion conf iguring 2nd t ime info rmat ion ex port ing t o tim er 2nd 3rd recording 2nd 3rd un employm en t com pensat ion t axes payin g via I RS Form 9 40 2nd versu s in dep en dent co nt ract ors W-2 f orm s processing 2nd W-3 f orm s

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Payr oll Ser vices

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En t er Sales Receipt s com m and (Cu st omers men u) Show Me Q uick Book s® 2 0 0 4 ent ries By Gail list s Per r y delet ing 2nd 3rd hiding 3rd Pub lish er:2nd Que m erging 3rd 19, 200 4 Pub Dat e: 2nd February equit y account s I SBN: 0- 78 97- 30 78 -2 balan ce sh eet s Pages: 32 0 rep ort prepara tion 2nd 3rd escrow pay ment s est imat ed t ax es payin g 2nd est imat es

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g set t ing 2nd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions f in ancial st at em ent s qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenaccou nt num bers by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day sort ing of t ask s quick and sim ple. prior period adju st ment s en t erin g 2nd 3rd 4t h f ir st in, f irst ou t ( FI FO) m et h od in ven t ory valuat ion f ixed assets cat egor ies ch art of accoun ts en t ries 2nd 3rd 4t h 5t h depr eciat ion ex penses calculat ion met hod s 2nd en t erin g 2nd 3rd Mod if ied Accelerat ed Cost Recovery Sy st em (MACRS) depr eciat ion ex pense ca lculat ion 2nd nam in g g uidelin es purch asing 2nd 3rd 4t h 5t h sales en t erin g in general jou rnal ent ries 2nd en t erin g on in voice 2nd selling 2nd 3rd 4t h 5t h FOB (f ree on board) f oot ers report s chan gin g 2nd Form 1 040 ( I RS) in dividu als Form 1 065 ( I RS) part nersh ips Form 1 096 ( I RS) Form 1 099 ( I RS) processing 2nd 3rd 4t h Form 1 120 ( I RS) taxable corporat ions Form 1 120 S (I RS)

S corpora tion s Form 9 40 (I RS) un employm en t com pensat ion t axes payin g 2nd Form 9 41 (I RS) pay roll tax es payin g 2nd Form 9 90 (I RS)

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tax - ex em pt organ izat ions

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Form 9 90- PF ( I RS) Show Me Q uick Book s® 2 0 0 4 fou ndat ions By Gail9 90PerTr y( I RS) Form tax - ex em pt organ izat ions FormPub W-lish 2 ( er: I RS)Que processing Pub Dat e: 2nd February 19, 200 4 Form W- 3 ( I RS) I SBN: 0- 78 97- 30 78 -2 processing 2nd 3rd Pages: 32 0 Form W- 4 ( I RS) downloading f orm s cust om izing 2nd 3rd I RS

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g from v endor s 2nd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions goods qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenpu rchase orders by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day recording receip t of 2nd 3rd t ask s quick and sim ple. graph s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Table of Content s • Form 1 099 ( I RS) I ndex 2nd 3rd Show processing Me Q uick Book s® 4t 2 0h 0 4 incom e accoun ts By Gail Per r y conf iguring 2nd 3rd incom e st at em en t s Pub lish er:2nd Que3rd preparing Pub Datret e: uFebruary 19, 200 4 incom e t ax rns creatin I SBN: g 2nd0-3rd 78 974t h305t78 h -2 est imat ed tax32 es0 Pages: payin g 2nd f orms For m 104 0 For m 106 5 For m 112 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g For m 112 0S accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions For m 990 qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenFor m 990 -PF by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day For m 990 -T t ask s quick and sim ple. select ing 2nd 3rd

t ax lines assigning t o accoun t s 2nd 3rd 4t h t ax repor ts accessing 2nd 3rd 4t h TurboTax 2nd independen t con tr act ors Form 1 099 ( I RS) processing 2nd 3rd 4t h versis employ ees inst alling tim er 2nd int erest ch arges loan s compou ndin g opt ion s I n tern et conn ect io ns on lin e ban k accou nt s act iv at ing 2nd 3rd adva nt ages 2nd messages, send in g mon ey tr ansf ers 2nd online p aym ent s 2nd sta tem ent s r et riev al 2nd tr ansact ion m at ching 2nd 3rd tr ansact ion report s 2nd serv ice pref er en ces set t ing 2nd I n tu it on lin e dat a back up service cost 2nd 3rd I n tu it Remo te Access f eat u re act iv at ing cost inv ent ory

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recording 2nd Show Me Q uick Book s® 2 0 0 4 physical co unt s of 2nd 3rd By Gail Per r y prices adju st in g 2nd 3rd quPub antlish it ies er: Que adju st e: in gFebruary 2nd 3rd 19, 200 4 Pub Dat replenish ment remind ers I SBN: 0- 78 97- 30 78 -2 set t ing 2nd 3rd Pages: 32 0 report s preparing t ax ex empt it em s sales of 2nd 3rd 4t h 5t h valu at io n m et hods

Showfirst Mein Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g , first out (FI FO) accoulast nt ing soft f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions in, f irst ouwt ar ( LIe FO) qu ickspecif ly and v isu ally it hhod t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenic iden tif icat ionwmet by - screen isual accom by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day I n vent or y comvman d ( Report s mpanied enu ) tinv ask quick entsory it em sand sim ple. conf iguring 2nd 3rd 4t h inv ent ory part it ems invoices bat ch es em ailing print ing 2nd 3rd billing t im e applyin g 2nd 3rd creatin g 2nd 3rd credit s issuing 2nd em ailing 2nd 3rd f ixed asset s sales ent ries 2nd issuing against est imat es 2nd 3rd per cen t age of 2nd select ed it ems on ly 2nd m ont hly st atem ent s creatin g 2nd 3rd pay m en t t erms creatin g 2nd 3rd paym en t s recording 2nd pref er en ces set t ing print ing 2nd 3rd un paid bad debt st atu s 2nd 3rd collect ion let ter creat ion 2nd viewing 2nd I RS f orms downloading 2nd

For m 104 0 For m 106 5 For m 109 6 For m 109 9 2nd 3rd 4t h 5t h For m 112 0 For m 112 0S For m 940 2nd 3rd

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g t ime info rmat ion accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions export ing t i t im er 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenrecording 2nd 3rd by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t imed act ivit ies t ask s quick and sim ple. creatin g ( t imer) 2nd 3rd 4t h 5t h

j obs pr ogress r epor ts preparat ion of 2nd j ourn al ent ries creatin g 2nd

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] last in , first out (LI FO) m eth od in ven t ory valuat ion liabilities accoun t s payable man agement of 2nd 3rd s • balan ce sh eetTable of Content s rep ort prepara tion 2nd 3rd I ndex

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credit purchases Show Me card Q uick Book s® 2 0 0 4 payin g 2nd 3rd By Gail Per r y recording 2nd 3rd 4t h 5t h curren t Pub lish Que deposit s er: for fu t ure g oods/ serv ices Pub e: 2nd February en tDat ry as 3rd 19, 200 4 loan s I SBN: 0- 78 97- 30 78 -2 payin g 2nd Pages: 32 0 recording 2nd 3rd set t ing up (Loan Man ager) 2nd 3rd 4t h 5t h lon g-t erm payroll tax accru als recording 2nd 3rd

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g payrolls accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions rep ort prepara tion 2nd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eensales tax es by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day rep ort prepara tion 2nd t ask s quick and sim ple. list s

ent ries delet ing 2nd 3rd hiding 2nd 3rd m erging 2nd 3rd print ing 2nd 3rd sort ing 2nd 3rd List s m en u comm and s Chart of Accoun ts 2nd Cust om er & Ven dor Profile List s Em plo yee List I t em List Payr oll I t em List Tem plat es Vendo r List s 2nd 3rd 4t h Lo an Manager loan s set t ing up 2nd 3rd 4t h 5t h loans escrow pay m ent s int erest compou ndin g opt ion s liabilities curren t v er sus long- term 2nd 3rd lon g-t erm v ersu s cu rrent 2nd 3rd payin g 2nd paym en t s recording 2nd recording 2nd 3rd set t ing up (Loan Man ager) 2nd 3rd 4t h 5t h long- t erm liabilit ies loan s recording 2nd 3rd

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M ] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] m ailin g labels creatin g 2nd 3rd Mak e Deposit s comm and (Ban kin g m enu) Make General Jou rnal Ent ries com man d ( Comp any m enu) 2nd m anuf act ur in g in ven t ory

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t ran Me sactQ ions Show uick Book s® 2 0 0 4 online b ank st at em en t s 2nd 3rd By Gail Per r y m em orized tr ansact ion s adding to I con Bar 2nd Pub lish er:inQue im plement g 2nd 3rd Pub Dat February 19, 200 4 modif yin ge:2nd rem ovI SBN: ing 2nd 0- 78 97- 30 78 -2 m em orizing Pages: 32 0 rep ort s cust om ized 2nd tr ansact ion s 2nd 3rd 4t h groups of 2nd 3rd m er gin g

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g en t ries on list s 2nd 3rd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions m essages qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenon lin e ban k accou nt s by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day sen ding t ask s quick and sim ple. Modif ied Acceler at ed Cost Reco very Sy st em (MACRS) depr eciat ion ex pense ca lculat ion 2nd m odify ing memo rized t ran sact ions 2nd recurrin g t ran sact ions 2nd m onit ors screen resolut ion chan gin g m ont hly sta tem en t s creatin g 2nd 3rd m ult iple classes f orms creatin g 2nd

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N ] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] nam ing f ixed asset s chart of accou nt s net wort h calculat ing non it emofs Content s • -in ven tor y part Table nu mberin g • I ndex accoun 2nd Book 3rd s® 2 0 0 4 Show Me tQsuick By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] on- t he-f ly addit ions it em inf orm at ion 2nd 3rd onlin e bank accou nt s act iv at ing 2nd 3rd adva nt ages 2nd

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g t imer dat a accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions in QuickBooks 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenopenin g balan ce equit y accoun ts 2nd by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day ret ained ear nings t ask s quick and sim ple. recording 2nd

viewing 2nd zer oing-o ut 2nd ot her char ge it em s

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I SBN: 0- 78 97- 30 78 -2

bills Pages: 32 0 from v endor s 2nd 3rd 4t h 5t h 6t h credit card accou nt s 2nd 3rd loa ns 2nd pay roll tax es via I RS Form 9 41 2nd

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g sales t axes 2nd 3rd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions discoun ts f or early paym ent s 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenun employm en t com pensat ion t axes by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day via I RS Form 9 40 2nd t ask s quick and sim ple. pay m en t it ems

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Showpayin MegQu h elp viaickBook I RS Forms9 40 2nds r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou ing W-2 nt f orm s soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ickprocessing ly and v 2nd isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenbyW-3 - screen f orm s v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask sprocessing quick and 2nd sim 3rd ple. year-t o- dat e am oun ts en t ry of 2nd 3rd y ear-t o- dat e pay m en t s en t ry of 2nd Payroll I tem List com m and (Lists m en u) Pay roll Serv ices com m and (Employ ees m enu) payroll t ax accru als recording 2nd 3rd payrolls liability report s preparing 2nd person al general preferences set t ing 2nd 3rd 4t h person al inf orm at ion emp loy ees en t ry of 2nd pet t y cash tr ackin g 2nd phy sical inv ent ory count s 2nd 3rd Plann ing & Bu dgetin g co mm and (Com pan y men u) pref eren ces accou nt ing set t ing 2nd 3rd billing set t ing 2nd ch eck s set t ing 2nd 3rd cu st omers set t ing 2nd 3rd desk t op v iews set t ing 2nd 3rd emp loy ees set t ing 2nd 3rd

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invoices Show Me Q uick Book s® 2 0 0 4 set t ing By Gail j obs Per r y set t ing 2nd 3rd payroll Pub lish er: Que setDat t inge:2nd Pub February 19, 200 4 pu rchase orders I SBN: 0- 78 97- 30 78 -2 set t ing 2nd Pages: 32 0 Remin ders f eat ure compan y set t ings 2nd per sonal set t ing s 2nd report s set t ing 2nd 3rd 4t h 5t h 6t h

Show sales Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accouset ntt ing ing2nd soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions 3rd qusend ick lyfo rms and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual set t ing 2nd 3rd accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick sim ple. t ime t rack ingand (pay roll) set t ing 2nd 3rd v endors set t ing 2nd Pref eren ces com m and (Ed it men u) 2nd 3rd 4t h Pref eren ces dialog box accoun t nu mb erin g op tion s 2nd 3rd Compan y Pref er en ces t ab 2nd desk t op v iew opt ions 2nd 3rd My Pref er en ces t ab 2nd 3rd prices inv ent ory item s adju st in g 2nd 3rd Prin t Forms com m and (File men u) Prin t Forms m en u com man ds Checks 2nd 3rd prin tin g check s 2nd 3rd preference set t ing 2nd 3rd in voices 2nd 3rd bat ches o f 2nd 3rd list s 2nd 3rd rep ort s prior period a dju stm ent s en t erin g 2nd 3rd 4t h processin g For m 109 9 (I RS) 2nd 3rd 4t h W- 2 for ms 2nd W- 3 for ms 2nd 3rd prof it & loss st at em ent s, 2n d 3rd [ See incom e st at em en t s] progr ess invoicing 2nd 3rd per cen t age of 2nd select ed it ems on ly 2nd progr ess report s

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[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V] [ W ] [ Y] [ Z ] QuickBooks Ent erprise Solut ions 2nd QuickBooks Prem ier 2nd Quick Books Web sit e 2nd tr ial ver sion 2nd QuickStat em en t s ( online bank accoun t s)

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ret riev ing 2nd Table of Content s

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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rem in ders invent ory replen ishm en t set t ing 2nd 3rd Remin ders f eat ure alert s 2nd ent ries viewing 2nd Remin ders f eat ures com pany preferences set t ing 2nd person al pref er en ces set t ing 2nd rem ote access feat ure act iv at ing cost rem ovin g memo rized t ran sact ions 2nd users 2nd replenishm ent rem inders inv ent ory item s set t ing 2nd 3rd report s accou nt s payable aging det ail preparing 2nd accou nt s receiv able aging sum mar y preparing 2nd 3rd au dit t rails act iv at ing 2nd creatin g balan ce sh eet s preparing 2nd 3rd bu dget preparing 2nd 3rd

colu mn s chan gin g 2nd resizin g cu st omized memo rizing 2nd dat es chan gin g 2nd

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chan gin g Show Me Q uick Book s® 2 0 0 4 f oot er s By Gailchan Per rgin y g 2nd general ledg er preparing 2nd Pub lish er: Que headers Pub Dat e: February 19, 200 4 chan gin g 2nd I SBN: 0- 78 97- 30 78 -2 hiding Pages: 32 0 inco me stat em en t s preparing 2nd 3rd inco me t ax retu rns accessing 2nd 3rd 4t h inv ent ory

Showpreparing Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions j obs nt pr ogress qu ickpreparing ly and v2nd isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby -memo screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day rizing t ask s equick and nt sim on lin ban k accou s ple. viewing t ransaction s 2nd payroll liabilit ies preparing 2nd pay roll sum mary viewing pref er en ces set t ing 2nd 3rd 4t h 5t h 6t h print ing pu rchases gen erat in g 2nd sales tax liabilit ies preparing 2nd Short cu t List adding to 2nd su baccoun t s colla psing t rial b ala nces preparing 2nd uses year-t o- dat e liability payroll viewing Report s menu com m ands Bu dget Bu dget Overv iew Compan y & Financia l Cust om er s & Receivab les 2nd Em plo yees & Pa yro ll I nv ent ory Vendo rs & Payable rest art ing QuickBooks Easy Step I nt erv iew Rest ore com m and (File m en u)

rest oring com pany files from ba cku ps 2nd 3rd ret ained earn ings man aging 2nd ret ainers recording as liabilit ies 2nd 3rd ret rievin g

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online b ank st at em en t s 2nd

I ndex

t ran act io n r epo rt s Show Me Q uick Book s® 2 0 0 4 online b ank account s 2nd By Per r y revGail en ues j obs tr ackin Pub lish er:g 2nd Que 3rd rev ising Pub Dat e: February 19, 200 4 est im at es 2nd I SBN: 0- 78 97- 30 78 -2 rodu cing Pages: 32 0 budget repor ts

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S ] [ T] [ U] [ V] [ W ] [ Y] [ Z ] S cor porat ions I RS Form 11 20 S sales pref er en ces set t ing 2nd 3rd Sales an d Cu st omers 2nd 3rd • Tablepreferences of Contentscreen s sales f orm s •

I ndex

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g discoun ts 2nd 3rd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions ex em pt it ems qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenselling 2nd 3rd 4t h 5t h by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day it ems t ask s quick and sim ple. creatin g 2nd 3rd

liability report s preparing 2nd m ont hly rep ort s producin g 2nd 3rd payin g 2nd 3rd pref er en ces set t ing up 2nd 3rd rat es set t ing 2nd sav ing payr oll records 2nd sch edu ling recurrin g t ran sact ions 2nd 3rd 4t h 5t h frequen cy of 2nd screen resolit io n chan gin g selling fix ed asset s 2nd 3rd 4t h 5t h tax em emp t it em s 2nd 3rd 4t h 5t h send for ms preferences set t ing 2nd 3rd sendin g m essages online b ank account s serv ice it ems Set Up Users com man d ( Com pany m enu ) 2nd set t in g closin g dat es year- end tr ansact ion s 2nd 3rd com pany preferences Rem inders feat ur e 2nd em ploy ee preferences 2nd 3rd emp loy ees

federal t ax in for mat ion 2nd payr oll inf orm at ion 2nd sick/ vacat ion tim e 2nd sta te/ local t ax in form at ion 2nd f in ance char ges preferences 2nd 3rd I nt ernet co nnect ion preferen ces 2nd

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Table of Content s

payr oll preferen ces 2nd

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person al pref er en ces Show Me Q uick Book s® 2 0 0 4 Rem inders feat ur e 2nd By Gail Per y pref er enrces bills 2nd cust s 2nd 3rd Pub lishom er:erQue in voices Pub Dat e: February 19, 200 4 purch ase orders 2nd I SBN: 0- 78 97- 30 78 -2 sales 2nd 3rd Pages: 32 0 vend ors 2nd sales t ax pref er en ces 2nd 3rd sales t ax rat es 2nd send fo rms preferences 2nd 3rd

Show Me QuerickBook s 3rd h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g spellin g pref en ces 2nd accou set t in g unt p ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions quclasses ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen isual accom tr ansactvion t racking 2nd panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s om quick and sim ple. cust er s 2nd vend ors 2nd 3rd Set u p Accou nt s For Online Access com m and (Banking m en u) sh ipp in g FOB ( free on bo ard) Short cu t List f avo rite report s adding to 2nd sick t im e emp loy ees set t ing 2nd sort ing list s 2nd 3rd specific ident ificat ion m eth od in ven t ory valuat ion spellchecking feat ur lim it at ion s of spelling preferences set t ing 2nd 3rd st at e t ax f orm s downloading 2nd st at e/ local payroll t axes em ploy ee sett in gs 2nd st opping QuickBooks Easy Step I nt erv iew su b-it ems creatin g 2nd 3rd su baccoun t s report s colla psing su bto tal it em s

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T ] [ U] [ V] [ W ] [ Y] [ Z ] t ax lines accou nt s assigning 2nd 3rd 4t h Ch art of Accou nt s open ing t•ax -ex em pt o rganizat Tableion ofsContent s I RS Form 99 0 I ndex I RSMe Form 99 0T s® 2 0 0 4 Show Q uick Book t ax able corpo rat io ns By Gail Per r y I RS Form 11 20

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t axes Publoy lish er: Que emp ees Pub Datt o-dat e: February 19,am 200 4 s 2nd 3rd yeare p ayr oll ount yearI SBN: t o-dat 0- 78 e p97ayr30 oll78 pay -2 men ts 2nd f ederal payroll in form at ion Pages: 32 0 em ploy ee sett in gs 2nd f orms For m 109 6 For m 109 9 2nd 3rd 4t h 5t h For m 940 2nd 3rd

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g For m 941 2nd 3rd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions For m W-2 2nd 3rd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenFor m W-3 2nd 3rd 4t h by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day For m W-4 (I RS) t ask s quick and sim ple. payroll

payin g via I RS Form 9 41 2nd sales tax agen cy set up chargin g cu st omers 2nd ear ly payment discoun t s 2nd 3rd ex em pt it em s 2nd 3rd 4t h 5t h it em s, creat ing 2nd 3rd mon th ly report gen erat ion 2nd 3rd payin g 2nd 3rd preferences, set t ing 2nd 3rd rat es, set t ing 2nd st at e/ local payroll inf orm at ion em ploy ee sett in gs 2nd un employm en t com pensat ion payin g via I RS Form 9 40 2nd W-2 f orm s processing 2nd W-3 f orm s processing 2nd 3rd Temp lat es com man d ( List s menu ) t ime tr ack in g pref er en ces set t ing (p ayr oll) 2nd 3rd rea sons for 2nd t im er billing t im e applyin g t o invoices dat a ex port ing t o Qu ickBook s 2nd 3rd open ing in Qu ickBooks 2nd 3rd in st allin g 2nd t ime info rmat ion ex port ing t o 2nd 3rd

recording 2nd 3rd t imed act ivit ies creatin g 2nd 3rd 4t h 5t h t rack ing accoun t s receiv able 2nd cust om er s 2nd 3rd daily t ran sact ions

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pet t y ca sh 2nd

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t ransact ion mat ch in g Show Me Q uick Book s® 2 0 0 4 online b ank st at em en t s 2nd 3rd By Gail Per ry t ransact ions classes setlish t ing 2nd Pub er:upQue daily ecklist s Pub ch Dat e: February 19, 200 4 creatin g 2nd I SBN: 0- 78 97- 30 78 -2 grou ps Pages: 32 0 adding to 2nd memo rizing 2nd 3rd m em orized modif yin g 2nd rem ov ing 2nd

Show Me Qu2nd ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g memo rizing 3rd 4t h accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions recu rring qu ickfrequen ly andcyvofisu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr een2nd by - screen modif yinvgisual 2nd accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask sschedulin quick and ple. g 2nd sim 3rd 4t h 5t h y ear-end dat e set t ing 2nd 3rd t ransferring f unds online b ank account s 2nd t rial ba lan ces preparing 2nd Tur boTax using wit h Qu ickBook s 2nd

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

[ SYMBOL] [ A] [ B] [ C] [ D ] [ E] [ F] [ G] [ H ] [ I ] [ J] [ L] [ M] [ N] [ O ] [ P] [ Q ] [ R] [ S] [ T] [ U] [ V ] [ W ] [ Y] [ Z ] vacat ion t im e emp loy ees set t ing 2nd v endors accou nt s pay able

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I ndex

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g edit ing 2nd accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions receiv ing fr om 2nd qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenm ailin g labels by - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day creatin g 2nd 3rd t ask s quick and sim ple. paym en t s

recording in check regist er 2nd 3rd pref er en ces set t ing 2nd pu rchase orders creatin g 2nd 3rd it em addit ions 2nd it em display 2nd 3rd receipt of goods 2nd 3rd pu rchase report s gen erat in g 2nd set t ing up 2nd 3rd Ven dors & Pay able com man d ( Report s menu ) Ven dors Det ail Cen t er com man d ( Ven dors men u) Ven dors List s com man d ( List s menu ) 2nd 3rd 4t h Ven dors men u comm ands Crea te Purch ase Orders Pay Bills 2nd Purch ase Orders List s Receiv e I t ems 2nd Sales Tax Vendo rs Det ail Cent er viewin g it ems purch ase orders 2nd 3rd open ing balance equ it y accou nt s 2nd payr oll sum m ary report s progr ess report s est im at es 2nd 3rd jobs 2nd 3rd unpaid invoices 2nd v endors in for mat ion 2nd 3rd year- t o-dat e p ayr oll liabilit y rep ort s

v oiding ch eck s from pr ev iou s year 2nd in cu rrent year 2nd

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.

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Show Me Q uick Book s® 2 0 0 4 By Gail Per r y

Pub lish er: Que Pub Dat e: February 19, 200 4 I SBN: 0- 78 97- 30 78 -2 Pages: 32 0

Show Me Qu ickBook s h elp s r ead er s lear n v isually how t o per for m t ask s using t he leadin g accou nt ing soft w ar e f or sm all businesses. They ar e able t o fin d an sw er s t o t heir quest ions qu ick ly and v isu ally w it h t his user - f riendly m et hod of t r aining . Each t ask includes a scr eenby - screen v isual accom panied by a con cise t ext descr ipt ion t h at m ak es perf or min g ev er y day t ask s quick and sim ple.