Using Accounting Information

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USING ACCOUNTING INFORMATION LARRY M. WALTHER & CHRISTOPHER J. SKOUSEN

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Using Account ing I nform at ion © 2009 Larry M. Walt her, under nonexclusive license t o Christ opher J. Skousen & Vent us Publishing ApS. All m at erial in t his publicat ion is copyright ed, and t he exclusive propert y of Larry M. Walt her or his licensors ( all right s reserved) . I SBN 978- 87- 7681- 490- 8

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Using Accounting I nformation

Contents

Cont ent s Part 1. Financial Reporting and Concepts

7

1. 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8

Special Reporting Situations Corrections of Errors Discontinued Operations Extraordinary Items Changes in Accounting Methods Other Comprehensive Income Recap EBIT and EBITDA Return on Assets

8 8 9 11 13 13 13 15 15

2.

16

2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8

Earnings per Share, Price Earnings Ratios, Book Value per Share, and Dividend Rates Basic EPS Diluted EPS Subdividing EPS Amounts Price Earnings Ratio Book Value per Share Calculating Book Value per Share Dividend Rates and Payout Ratios Return on Equity

3. 3.1

Objectives of Financial Reporting Objectives

24 24

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17 18 18 19 20 20 21 23

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Using Accounting I nformation

Contents

4. 4.1 4.2 4.3

Qualitative Characteristics of Accounting Understandability Threshold Issues Other Concepts

25 26 26 26

5. 5.1 5.2 5.3 5.4 5.5 5.6 5.7

The Development of GAAP The Audit Function The Development of GAAP The 1929 Stock Crash and Great Depression The Securities and Exchange Commission The FASB and its Predecessors A More Recent Crisis of Reporting Confidence Sarbanes-Oxley

28 28 29 29 29 30 31 32

6. 6.1 6.2 6.3 6.4 6.5 6.6

Key Assumptions Entity Assumption Going-Concern Assumption Periodicity Assumption Monetary Unit Assumption Stable Currency Assumption What do you Think?

33 34 34 35 35 35 35

7. 7.1 7.2 7.3

Global Accounting Issues Issues in International Trade Global Subsidiaries Global Trading Transactions

36 37 37 38

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Using Accounting I nformation

Contents

Part 2. Financial Analysis and the Statement of Cash Flows

41

8. 8.1 8.2 8.3 8.4 8.5 8.6

Financial Statement Analysis Comprehensive Illustration Balance Sheet Income Statement Statement of Retained Earnings Ratios for Emerson Corporation as of December 31, 20x5 Trend Analysis

42 44 45 45 46 46 47

9. 9.1 9.2

Cash Flows and the Cash Flow Statement The Statement of Cash Flows Cash and Cash Equivalents

48 48 48

10. 10.1 10.2

Operating, Investing and Financing Activities Investing Activities Financing Activities

49 49 49

11.

Noncash Investing and Financing Activities

50

12. 12.1 12.2 12.3

Direct Approach to the statement of Cash Flows Methods to Prepare a Statement of Cash Flows Operating Activities Investing Activities

51 51 52 55

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Using Accounting I nformation

Contents

12.4 12.5 12.6 12.7

Financing Activities Cash Flow Recap Noncash Investing/Financing Activities Reconciliation of Income to Operating Cash Flows

56 57 57 58

13.

Indirect Approach to Presenting Operating Activities

60

14.

Using a Worksheet to Prepare a Statement of Cash Flow

61

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Using Accounting I nformation

Financial Reporting and Concepts

Financial Report ing and Concept s Part 1

Your goals for this “accounting, reporting, and analysis” chapter are to learn about: x Special reporting situations (errors, discontinued operations, extraordinary items, etc.). x Earnings per share, price earnings ratios, book value per share, and dividend rates. x The objectives of financial reporting. x The qualitative characteristics of useful accounting information. x The development of generally accepted accounting principles. x Key assumptions of financial accounting and reporting. x The growing role and importance of global accounting issues.

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Using Accounting I nformation

Financial Reporting and Concepts

1. Special Report ing Sit uat ions In earlier book chapters, it was noted that the accounting profession uses an “all inclusive” approach to measuring income. Virtually all transactions, other than shareholder related transactions like issuing stock and paying dividends, are eventually channeled through the income statement. However, there are certain situations where the accounting rules have evolved in sophistication to provide special disclosures. The reason for the added disclosure is to make it easier for users of financial statements to sort out the effects that are related to ongoing operations versus those that are somehow unique. Specifically, the following discussion will highlight the correct handling of (1) error corrections, (2) discontinued operations, (3) extraordinary items, (4) changes in accounting methods, and (5) other comprehensive income items.

1.1 Correct ions of Errors Errors consist of mathematical mistakes, incorrect reporting, omissions, oversights, and other things that were simply handled wrong in a previous accounting period. Once an error is discovered, it must be corrected. The temptation is to simply force the books into balance by making a compensating error in the current period. For example, assume that a company failed to depreciate an asset in 20X4, and this fact is discovered in 20X5. Why not just catch up by “double depreciating” the asset in 20X5, and then everything will be fine, right? Wrong! While it is true that accumulated depreciation in the balance sheet would be back on track at the end of 20X5, income for 20X4 and 20X5 would now both be wrong. It is not technically correct to handle errors this way; instead, generally accepted accounting principles dictate that error corrections (if material) must be handled by “prior period adjustment.” This means that the financial statements of prior periods must be subjected to a restatement to make them correct -- in essence the financial statement of prior periods are redone to reflect the correct amounts. Correcting financial statements of prior periods entails reissuing financial statements with the necessary corrections. However, what journal entry is needed, given that revenue and expense accounts from earlier years have already been closed? Suppose that, in 20X5, a journal entry is needed to record the depreciation for 20X4 that was previously omitted in error:

XX-XX-XX

Retained Earnings

50,000

Accumulated Depreciation

*

50,000

To record correction of error for previously omitted 20X4 depreciation expense

This entry reveals a debit to Retained Earnings (reducing the beginning of year balance) for the depreciation expense that should have been recorded as an expense and closed to retained earnings in the prior year. The credit to Accumulated Depreciation provides a catch up adjustment to where the account would have been, had the deprecation been correctly recorded in 20X4.

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Using Accounting I nformation

Financial Reporting and Concepts

Importantly, if comparative financial statements (i.e., financial statements, side by side, for two or more years as illustrated in the next chapter) are presented for 20X4 and 20X5, depreciation would be reported at the correct amounts in each years’ statements (along with a note indicating that the presentation of prior years’ data have been revised for an error correction). If an error related to prior periods for which comparative data are not presented, then the statement of retained earnings would be amended as follows:

GOOF UP CORPORATION Statement of Retained Earnings For the Year Ending December 31, 20X5 Retained earnings - January 1, 20X5 - as previously reported Less Le ss:: Effect Effe Ef fect ct of o f correction corr co rrec ectition on of o f depreciation depr de prec ecia iatition on error eerr rror or from ffro rom m 20X4 20 X4 Less:

* beginning retained earnings Corrected

$500,000 (50,000) (50, ((5 0,00 ,0000) $450,000 125,000

Plus: Net income

$575,000 Less: Dividends

(25,000)

Retained earnings - December 31, 20X5

$550,000

Shareholders generally take a dim view of prior period adjustments as they tend to undermine confidence in management and financial information. But, GAAP takes the position that accountants must own up to their mistakes and reissue corrected financial data. As a practical matter, some accountants give way to the temptation to find creative ways to sweep errors under the rug. But, be wary of falling into this trap, as many a business person has found themselves in big trouble for trying to hide erroneous accounting data!

1.2 Discont inued Operat ions As you find time to read the business press, you will encounter many interesting articles about highprofile business decisions. Particularly popular with the press is coverage of a major corporate action to exit a complete business unit. Such disposals occur when a corporate conglomerate (i.e., a company with many diverse business units) decides to exit a unit of operation by sale to some other company, or by outright abandonment. For example, a computer maker may decide to sell its personal computer manufacturing unit to a more efficient competitor, and instead focus on its mainframe and service business. Or, a chemical company may simply decide to close a unit that has been producing a specialty product that has become an environmental and liability nightmare. Whatever the scenario, if an entity is disposing of a complete business component, it will invoke the unique reporting rules related to “discontinued operations.” To trigger these rules requires that the disposed business component have operations that are clearly distinguishable operationally and for reporting purposes. This would typically relate to a separate business segment, unit, subsidiary, or group of assets. Below is an illustrative income statement for Bail Out Corporation. Bail Out distributes farming implements and sporting goods. During 20X7, Bail Out sold its sporting equipment business and Download free books at BookBooN.com 9

Financial Reporting and Concepts

Using Accounting I nformation

began to focus only on farm implements. In examining this illustration, be aware that revenues and expenses only relate to the continuing farming equipment. All amounts relating to operations of the sporting equipment business, along with the loss on the sale of assets used in that business, are removed from the upper portion of the income statement, and placed in a separate category below income from continuing operations.

BAIL OUT CORPORATION Income Statement For the Year Ending December 31, 20X7 Sales Cost of goods sold Gross profit Operating expenses Salaries * Rent Other operating expenses Income from continuing operations before income taxes Income taxes Income from continuing operations Discontinued operations Loss Lo ss from ffro rom m operation oper op erat atio ionn of sports sspo port rtss equipment equi eq uipm pmen entt unit, unitit, including un incl in clud udin ingg loss lo ss on o n disposal disp di spos osal al Income Inco In come me tax t ax benefit bben enef efitit from ffro rom m loss lo ss on o n disposal disp di spos osal al of o f business busi bu sine ness ss unit uni u nitt Loss on discontinued operations Net income

$ 5,500,000 3,300,000 $ 2,200,000 $ 635,000 135,000 300,000

1,070,000 $ 1,130,000 400,000 $ 730,000

$ 600,000 6600 00,0 ,000 00 130,000 1130 30,,000 000 470,000 , $ 260,000

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Financial Reporting and Concepts

Using Accounting I nformation

Importantly, if a company is merely disposing of a single manufacturing plant or some other set of assets that does not constitute a business component, then the discontinued operations reporting rules are not invoked. For instance, suppose Sail Out merely sold its facility in Georgia, but continued to distribute the same products at all of its other locations. This would not constitute a discontinued operation. The income statement might include the gain or loss on the sale of the Georgia location as a separate line item in the income statement (as follows), but it would not require the expanded disclosures necessitated for a discontinued operation.

SAIL OUT CORPORATION Income Statement For the Year Ending December 31, 20X7 Sales Cost of goods sold Gross profit Operating expenses Salaries Rent * expenses Other operating Loss Lo ss on o n sale sa le of o f Georgia Geor Ge orgi giaa location loca lo catition on Income from continuing operations before income taxes Income taxes Net income

$ 5,500,000 3,300,000 $ 2,200,000 $ 635,000 135,000 300,000 600,000 6000,,0 60 ,000 00

1,670,000 11,6 ,,670 70,0 ,,000 00 $ 530,000 30 000 270,000 $ 260,000

Before moving on, review Bail Out’s income statement, noting that total income taxes were “split” between those applicable to continuing operations and discontinued operations. This method of showing the tax effects related to the discontinued operations is mandatory, and is called “intraperiod tax allocation.” However, you should also note that only one income tax number is attributed to income from continuing operations; it is improper to further subdivide that amount of tax. For example, in the Sail Out income statement illustration, no attempt was made to match a portion of the total tax to the Georgia transaction. As you will soon observe, intraperiod tax allocation is also applicable to other items that are reported below the income from continuing operation section of the income statement (additionally, intraperiod tax allocation can impact prior period adjustments and other scenarios beyond the scope of this discussion).

1.3 Ext raordinary I t em s From time to time, a business may experience a gain or loss that results from an event that is both unusual in nature and infrequent in occurrence. When these two conditions are both met, the item is deemed to be an extraordinary item, and it is to be reported in a separate category below income from continuing (and discontinued, if applicable) operations. Extraordinary items are to be shown net of their related tax effect, as follows:

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Financial Reporting and Concepts

Using Accounting I nformation

UFO CORPORATION Income Statement For the Year Ending December 31, 20X2 $ 5,500,000 3,300,000 $ 2,200,000

Sales Cost of goods sold Gross profit Operating expenses Salaries Rent * Other operating expenses Income from continuing operations before income taxes Income taxes Income from continuing operations Extraordinary item Uninsured Unin Un insu sure redd loss lo ss from ffro rom m meteorite mete me teor orititee strike stri st rike ke at a t corporate corp co rpor orat atee office offifice of ce Income Inco In come me tax t ax benefit bben enef efitit from ffro rom m loss lo ss Extraordinary loss net of tax Nett iincome N

$ 635,000 135,000 300,000

1,070,000 $ 1,130,000 400,000 $ 730,000

$ 600,000 600, 60 0,00 0000 130,000 1300,,000 13 000 , 470,000 2600 00 26 0000 $ 260,000

What does and does not meet the conditions of unusual in nature and infrequent in occurrence? In the example above, I presumed that a meteorite hitting a business and causing a major loss met both conditions. Although meteorites do occur, it is indeed rare for one to hit a specific business and cause a major loss. It would be very unlikely that this same business would ever sustain this type of loss again. On the other hand, flood losses for businesses located along a river, earthquakes for businesses in the Pacific Rim, wind damage in coastal areas, airline crashes, and the like can give rise to losses that are not unusual in nature and may be expected to reoccur from time to time; these types of items would be reported in continuing operations as a separate line item.

HIGH WATER CORPORATION Income Statement For the Year Ending December 31, 20X7 Sales Cost of goods sold Gross profit Operating expenses Salaries Rent * Other operating p g expenses p Flood Floo Fl oodd loss lo ss at a t Delta Deltltaa River De Rive Ri verr facility faci fa cilility ty Income from continuing operations before income taxes Income taxes Net income

$ 5,500,000 3,300,000 $ 2,200,000 $ 635,000 135,000 300,000 600,000 600 00,0 ,,000 00

1,670,000 $ 530,000 270,000 $ 260,000

Criteria driven rules (e.g., “unusual in nature” and “infrequent in occurrence”) can give rise to subjective assessments -- how would you classify the effects of a tornado in Kansas, a major terrorist attack in New York, a drug recall because of newly discovered health risks, an asset seizure by a foreign government, and so forth? You likely have an opinion on each of these, but there is

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Financial Reporting and Concepts

Using Accounting I nformation

1.4 Changes in Account ing Met hods Now and again, a company may adopt a change in accounting principle. Such accounting changes relate to changes from one acceptable method to another acceptable method. For instance, a company may conclude that it wishes to adopt an alternative inventory procedure (e.g., FIFO to average cost). These changes should only occur for good cause (not just to improve income in some particular period!), and flip-flopping on a regular basis is not permitted. When such a change is made, the company must make a retrospective adjustment. This means that the financial statements of prior accounting periods should be reworked as if the new principle had always been used. Substantively, this is no different than the treatment afforded error corrections (restatements). However, the FASB chose to attach the different phrase (retrospective adjustment) when the process is implemented for a change in accounting principle; the idea was to use a different term to distinguish between changes resulting from errors (which carry a stigma) and other types of changes. Disclosures that must accompany a change in accounting principle are extensive. For starters, notes must be included that indicate why the newly adopted method is preferable. In addition, a substantial presentation is required showing amounts that were previously presented versus the newly derived numbers, with a clear delineation of all substantial changes. And, the cumulative effect of the change that relates to all years prior to the earliest financial data presented in the retrospectively adjusted information must also be calculated and disclosed. This is no small task, and a comprehensive illustration is well beyond the scope of any introductory accounting text.

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Financial Reporting and Concepts

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Do not confuse a change in accounting method with a change in accounting estimate. Changes in estimate are handled prospectively. This type of change was illustrated in the property, plant, and equipment chapter. If your recall is a bit fuzzy, you should probably spend a few minutes to review that material. Also, take note that sometimes a change in principle cannot be separated from a change in estimate (e.g., changes in the approach to depreciating an asset); such changes are to be treated like a change in estimate and do not entail retrospective adjustments. Likewise, do not confuse a correction of an error with an accounting change. If a company changed from FISH (first-in, still-here) to FIFO, this would be an error correction and require a prior period adjustment -- in case there is any doubt, FISH is not an acceptable inventory method. Remember, accounting changes relate to changes from one acceptable method to another acceptable method.

1.5 Ot her Com prehensive I ncom e In the long-term investments chapter, you were introduced to other comprehensive income. In that chapter, OCI arose from changes in the fair value of investments classified as “available for sale.” OCI can also result from certain pension plan accounting adjustments and translation of the financial statements of foreign subsidiaries (both of which are beyond the scope of this discussion). Whatever the source of OCI, you have already learned that many companies merely charge or credit OCI directly to equity. However, another option is to position OCI at the very bottom of the income statement.

1.6 Recap It is highly unlikely that a company would experience all of the previously discussed items within the same year. However, were that the case, its income statement might expand to look something like this (this illustration includes the less common approach of including OCI in the statement of income, rather than direct recording of OCI directly to equity): RECAP CORPORATION Statement of Comprehensive Income For the Year Ending December 31, 20X7 Sales Cost of goods sold Gross profit Operating expenses Salaries Rent Other operating expenses Income from*continuing operations before income taxes Income taxes Income continuing operations Inco In come co me from fro f ro rom m co cont ntin nt inui in uing ui ng ope o pera pe rati ra tion ti onss on Discontinued operations Profit on operations of food processing unit, including gain on disposal Less: Income tax on disposal of business unit Gain on discontinued operations Extraordinary item Gain on discovery of diamonds in company landfill Less: Income tax on diamonds Extraordinaryy gain g income/earnings Nett in Ne inco come co me/e me /ear /e arni ar ning ni ngss ng Other comprehensive income adjustments from certain investments Comprehensive Comp Co mp p re rehe hens he nsiive i v e inco iincome n come me

$ 6,500,000 4,000,000 $ 2,500,000 $ 750,000 250,000 300,000

1,300,000 $ 1,200,000 500,000 $ 700,000 700 700 00,0 ,0000

$ 800,000 200,000 600,000 $ 900,000 250,000 650,000 $ 1,950,000 1 95 1, 950, 0 00 0, 0000 100,000 $ 2,050,000 2 05 2, 050, 0 00 0, 0000

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Financial Reporting and Concepts

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Before departing this rather elaborate look at income reporting, note that certain terms highlighted above are often tossed around rather casually. However, to the well-trained accountant, those terms have specific connotations. In a strictly correct technical sense, Net income or earnings is income from continuing operations plus/minus discontinued operations and extraordinary items. Comprehensive income is net income plus other comprehensive income. You may feel a sense of dismay as it relates to the potential complexity of income reporting, but remember that this break out is intended to help investors sort out the results of operations that are ongoing from those parts that may not recur or are otherwise unique. Careful study allows financial statement users to fully comprehend the results of operations and gain a deeper understanding of how a company arrived at its “bottom line.” As you can see, Recap Corporation sports a very nice bottom line of $2,050,000, but a huge portion is from special items that cannot be counted on to repeat themselves!

1.7 Ebit and Ebit da You are apt to hear investors discuss a company’s “earnings before interest and taxes” (EBIT) and “earnings before interest, taxes, depreciation, and amortization” (EBITDA). These are not numbers that you will find specifically reported in financial statements. However, they are numbers that someone has calculated from information available in the statements. Some people argue that EBIT (pronounced with a long “E” sound and “bit”) and EBITDA (pronounced with a long “E” sound and “bit” and “dah”) are important and relevant to decision making, because they reveal the core performance before considering financing costs and taxes (and noncash charges like depreciation and amortization). These numbers are sometimes used in evaluating the intrinsic value of a firm, because they reveal how much the business is producing in earnings without regard to how the business is financed and taxed. Use these numbers with great care, as they provide an overly simplistic view of business performance evaluation.

1.8 Ret urn on Asset s Some financial statement analysts will compare income to assets, in an attempt to assess how effectively assets are being utilized to generate profits. The specific income measure that is used in the return on assets ratio varies with the analyst, but one calculation is: Return on Assets Ratio = (Net Income + Interest Expense)/Average Assets These calculations of “ROA” attempt to focus on income (excluding financing costs) in relation to assets. The point is to demonstrate how much operating income is being generated by the deployed assets of the business. By itself, the number can be meaningless, but when you calculate the number for several businesses and start making comparisons, you might be surprised at the variations in return. While this ratio is useful if used correctly, I must caution heavily against misinterpretation of its signals. For example, high-tech companies often have very few tangible assets against which to compare their income (even though they may have previously invested in and expensed massive amounts of research and development monies). In comparison, a manufacturer may have a large tangible asset pool (because GAAP allowed them to capitalize the construction costs of their plant). As a result, the tech company could have a much better ROA even though it would not necessarily be the better company. Always guard against reaching definitive conclusions based on single indicators. Download free books at BookBooN.com 15

Financial Reporting and Concepts

Using Accounting I nformation

2. Earnings per Share, Price Earnings Rat ios, Book Value per Share, and Dividend Rat es How is one to meaningfully compare the net income of a large corporation that has tens of millions of shares outstanding to smaller companies that may have less than even one million shares out? The larger company is probably expected to produce a greater amount of income. But, the smaller company might be doing better per unit of ownership. To adjust for differences in size, public companies must supplement their income reports with a number that represents earnings on a per share basis. Earnings per share, or EPS, is easily the most widely followed and best understood performance measure in corporate reporting. It represents the amount of net income for each share of common stock. Corporate communications and news stories will typically focus on the EPS results, but care should be taken in drawing any definitive conclusions based on a single calculated value. Remember, lots of nonrecurring transactions and events can positively or negatively impact income and EPS; always look beyond the headlines.

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2.1 Basic EPS Having now been introduced to EPS concepts, it is time to focus on the accounting calculation of this important number. Basic EPS may be thought of as a simple fraction with income in the numerator and the number of common shares in the denominator, as follows: Income/Number of Common Shares Outstanding Expanding this thought, consider that income is for a period of time (e.g., a quarter or year), and during that period of time, the number of shares might have increased or decreased because of share issuances and treasury stock transactions. Therefore, a more correct characterization of the Basic EPS calculation is: Income/Weighted-Average Number of Common Shares Outstanding Further, one must consider that some companies have both common and preferred shares. Remember that dividends on common and preferred stock are not expenses and do not reduce income. However, the preferred stock dividends do lay claim to some of the corporate income stream that would otherwise benefit common shares. Therefore, one more modification is needed to correctly portray the Basic EPS fraction: Basic EPS = Income Available to Common/ Weighted-Average Number of Common Shares Outstanding This last modification to the Basic EPS calculation entails a reduction of income by the amount of preferred dividends for the period. An illustration may help to clarify the calculation of Basic EPS. Assume that Kooyul Corporation began 20X4 with 1,000,000 shares of common stock outstanding. On April 1, 20X4, Kooyul issued 200,000 additional shares of common stock, and 120,000 shares of common stock were reacquired on November 1. Kooyul reported net income of $2,760,000 for the year ending December 31, 20X4. Kooyul also had 50,000 shares of preferred stock on which $500,000 in dividends were rightfully declared and paid during 20X4. Kooyul paid $270,000 in dividends to common shareholders. How much is Kooyul’s EPS? Income available to Kooyul’s common shareholders is $2,260,000. This amount is calculated as the net income ($2,760,000) minus the preferred dividends ($500,000). Dividends on common stock do not impact the EPS calculation. Weighted-average common shares outstanding during 20X4 are 1,130,000. The following table illustrates how this is calculated:

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Financial Reporting and Concepts

Using Accounting I nformation

WeightedAverage Impact

Time Interval

Portion of Year

Shares Outstanding During Time Interval

Calculation

Jan. 1 through March 31

3 months

1,000,000

3/12 X 1,000,000 =

250,000

April 1 through Oct. 31

7 months

(1,000,000 + 200,000)

7/12 X 1,200,000 =

700,000

Nov. 1 through Dec. 31

2 months

(1,200,000 - 120,000)

2/12 X 1,080,000 =

180,000

*

1,200,000 1,080,000

12 months

1,130,000

Therefore, Kooyul’s Basic EPS is $2 per share ($2,260,000/1,130,000).

2.2 Dilut ed EPS For many companies, the Basic EPS is all that is required to be presented. But, other companies must report an additional Diluted EPS number. The Diluted EPS is applicable to companies that have more complex capital structures. Examples include companies that have issued stock options and warrants that entitle their holders to buy additional shares of common stock from the company, and convertible bonds and preferred stocks that are potentially to be exchanged for common shares. These financial instruments represent the possibility that more shares of common stock will be issued and are said to be potentially “dilutive” to the existing common shareholders. Accounting rules dictate that companies with dilutive securities take the potential effect of dilution into consideration in calculating the auxiliary Diluted EPS number. When you see a company that discloses Diluted EPS, it means they have done a series of (rather complex) calculations based on assumptions that dilutive securities are converted into common stock. The hypothetical calculations are quite imaginative; even going so far as to provide guidelines about how money generated from assumed exercises of options and warrants is assumed to be “reinvested” by the company. There is plenty of room to quibble over the merits of the assumptions, but the key point is that Diluted EPS provides existing shareholders a measure of how the company’s income is potentially to be shared with other interests. Dilutive effects should never be ignored in investment decision-making!

2.3 Subdividing APS Am ount s You now know that public companies are required to report EPS information, and you earlier learned that companies must present a fully developed income statement that segregates income from continuing operations from other components of income (e.g., discontinued operations, etc.). Putting these two facts together, you might assume that EPS information should parallel the detailed information shown on the income statement. And, that assumption is correct. Earnings per share information must be subdivided to reveal per share data about income from continuing operations, discontinued operations, extraordinary items, and net income.

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2.4 Price Earnings Rat io Financial analysts often incorporate reported EPS information into the calculation of a popular ratio -- the price/earnings ratio (P/E). This is simply the stock price per share divided by the EPS: Price Earnings Ratio = Market Price Per Share/Earnings Per Share For example, a stock selling at $15 per share with $1 of EPS would have a P/E of 15. Other companies may have a P/E of 5 or 25. Why would different companies have different P/E ratios? Wouldn’t investors always be drawn to companies that have the lowest ratios since they may represent the best earnings generation per dollar of required investment? The answers to these questions are complex. Remember that the “E” in P/E is past earnings and does not reflect the future. New companies may have a bright future, even if current earnings are not great; investors are sometimes willing to pay a premium. Other companies may have great current earnings, but no room to grow; investors will not pay as much for these. And, don’t forget that some companies hold valuable non-income producing assets; investors sometimes pay for such embedded values even if they are not presently generating an income stream. Suffice it to say, there are many reasons that P/E ratios differ among companies.

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A related ratio that is gaining popularity is the “PEG” ratio. This is the P/E ratio divided by the company’s “growth” rate. For example, a company with a P/E of 20 that is experiencing average annual increases in income of 20% would have a PEG of 1. If the same company instead had annual earnings increases of 10%, then the PEG would be 2. As a rule of thumb, the lower the PEG number, the more attractive the investment appears. Use this ratio with extreme care as growth rates are very susceptible to sudden changes; high growth rates are hard to sustain and many a high flying company has seen a sudden change in their fortune.

2.5 Book Value per Share Another per share amount that analysts frequently calculate from accounting information is the book value per share. The term “book value” is synonymous with the amount at which an item is reported on the balance sheet. For example, in the context of property, plant, and equipment, recall that it means the reported amount for a particular asset. However, in the context of the analysts’ “book value per share” number, it refers to the amount of reported stockholders’ equity for each share of common stock. Importantly, book value is not the same thing as market value or fair value (but, analysts sometimes compare market price to book value); book value is based on reported amounts within the balance sheet. Many items included in the balance sheet are based on historical costs which can be well below fair value. On the other hand, do not automatically conclude that a company is worth more than its book value, as some balance sheets include significant intangibles that cannot be easily converted to cash if liquidation becomes necessary. Like EPS, P/E, EBIT, and so forth, be careful about evaluating a company based solely on a single calculated value. These values are but single yarns of information, and it takes more than just a few yarns to make a complete tapestry.

2.6 Calculat ing Book Value per Share For a corporation with only common stock, book value per share is easy to calculate: total stockholders’ equity divided by common shares outstanding at the end of the accounting period. To illustrate, assume that Fuller Corporation has the following stockholders’ equity, which results in a $24 book value per share ($12,000,000/500,000 shares): Stockholders’ Equity Common stock, $1 par value, 2,000,000 shares authorized, 500,000 shares issued and outstanding *Paid-in capital in excess of par -- common stock Retained earnings Total stockholders’ equity

$

500,000

10,000,000 1,500,000 $12,000,000

The above is simple. However, a company with preferred stock must allocate total equity between the common and preferred shares. The amount of equity attributable to preferred shares is generally considered to be the call price (i.e., redemption or liquidation price) plus any dividends that are due. The remaining amount of “common” equity (total equity minus equity attributable to preferred stock) is divided by the number of common shares to calculate book value per common share:

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Book Value Per Share = “Common” Equity/Common Shares Outstanding Assume that Muller Corporation has the following stockholders’ equity: Stockholders’ Equity Capital stock: Preferred stock, $100 par value, callable at 110, 6%, cumulative, 300,000 shares authorized, 100,000 shares issued and outstanding Common stock, $1 par value, 1,000,000 shares authorized, * issued and outstanding 600,000 shares Additional paid-in capital Paid-in capital in excess of par -- preferred stock Paid-in capital in excess of par -- common stock Total paid-in capital Retained earnings Total stockholders’ equity

$10,000,000

$

600,000

$10,600,000

700,000 20,000,000

20,700,000 $31,300,000 4,900,000 $36,200,000

Mike Kreinhop is a financial analyst for an investment fund, and is evaluating the merits of Muller Corporation. Pursuant to this task, he has diligently combed through the notes to the financial statements and found that the preferred dividends were not paid in the current or prior year. He notes that the annual dividend is $600,000 (6% X $10,000,000) and the preferred stock is cumulative in nature. Although Muller has sufficient retained earnings to support a dividend, it is presently cash constrained due to reinvestment of all free cash flow in a new building and expansion of inventory. Kreinhop correctly prepared the following book value per share calculation: Total Equity Less: Amount of equity attributable to perferred Call price ($10,000,000 X 110%) Dividends claim (2 years @ $600,000 per year) Residual equity for common shares

$36,200,000 $11,000,000 1,200,000

(12,200,000) $24,000,000

* Number of common shares

600,000

Book value per common share ($24,000,000/600,000)

$40 per share

2.7 Dividend Rat es and Payout Rat ios Many companies do not pay dividends. Perhaps you own stock in such a company. One explanation is that the company is not making any money. Hopefully, the better explanation is that the company needs the cash it is generating from operations to reinvest in expanding a successful concept. Many successful companies and stockholders prefer this course of action, anticipating that they will realize better after-tax increases in wealth as a result (remember from the prior chapter the problem of double-taxation of dividends). On the other hand, some profitable and mature businesses can easily manage their growth and still have plenty of cash left to pay a reasonable dividend to shareholders. Many investors seek out dividend paying stocks. After all, who doesn’t like to get an occasional check in the mail, even if it is taxable?

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In evaluating the dividends of a company, analysts calculate the dividend rate (also known as yield). This number is the annual dividend divided by the stock price: Dividend Rate = Annual Cash Dividend/Market Price Per Share Simply, if Pustejovsky Company pays dividends of $1 per share each year, and its stock is selling at $20 per share, it is yielding 5% ($1/$20). Analysts may be interested in evaluating whether a company is capable of sustaining its dividends and will compare the dividends to the earnings: Dividend Payout Ratio = Annual Cash Dividend/Earnings Per Share If Pustejovsky earned $3 per share, its payout ratio is .333 ($1/$3), and this is seemingly in line. On the other hand, if the earnings were only $0.50, giving rise to a dividend payout ratio of 2 ($1/$0.50), one would begin to question the “safety” of the dividend.

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2.8 Ret urn on Equit y Earnings per share and book value per share calculations zeroed in on the interest of the common shareholder. Analysts do the same thing in considering the return on equity ratio: Return on Equity Ratio = (Net Income - Preferred Dividends)/Average Common Equity The “ROE” evaluates income for the common shareholder in relation to the amount of invested common shareholder equity. This number enables comparison of the effectiveness of capital utilization by different firms. What it does not do is evaluate risk. Sometimes, firms with the best ROE also took the greatest gambles. For example, a high ROE firm may rely heavily on debt to finance the business (instead of equity), thereby exposing the business to greater risk of failure when things don’t work out. Analysts sometimes compare return on assets (ROA) to Return on Equity (ROE). They may also compare ROE to the rate of interest on borrowed funds. This can help them in assessing how effective the firm is in utilizing borrowed funds (“leverage”). Obviously, undertaking debt involves risk. The only reason to do so is based on the belief that the utilization of borrowed funds will produce positive net returns that more than offset the underlying cost of the debt.

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3. Obj ect ives of Financial Report ing Most organizations devote a fair amount of time and effort to considering their goals and objectives. These endeavors are often reduced to a mission statement and strategic plan. In a similar fashion, the Financial Accounting Standards Board spent years in developing a series of Statements of Financial Accounting Concepts (SFAC). These should not be confused with the many Statements of Financial Accounting Standards (SFAS) that provide specific accounting rules on various matters (e.g., how to calculate EPS, etc.). The SFAC are far more general and define the objectives of accounting, the qualities that make accounting information useful, and so forth. The FASB is the primary beneficiary of the SFAC, as the conceptual guidance is used in the development of specific accounting rules.

3.1 Obj ect ives SFAC No. 1 examined the objectives of financial accounting and reporting. It is a fairly lengthy document. Foremost among the objectives is to provide useful information for investors, creditors, analysts, government, and other financial statement users. Importantly, accounting information is general purpose and should be designed to serve the information needs of all types of interested parties. To be useful, information should be helpful in assessing the amounts, timing, and uncertainty of an organization’s cash inflows and outflows; assist in the study of an enterprise’s resources, claims against those resources, and changes in them; and, be helpful in examining an enterprise’s financial performance (i.e., earnings and its components). Additionally, accounting should help decision makers monitor and evaluate how well management is fulfilling its stewardship responsibilities. Of what value is accounting? Why is so much time and money spent on the development of accounting information? To fairly answer these questions, one must think broadly. Investors and creditors have limited resources and seek to place those resources where they will generate the best returns commensurate with the risks they are willing to take. Accounting information is the nexus of the decision-making process. When accounting fails to provide valuable signaling to help investors and creditors choose wisely, then capital can be misallocated (i.e., placed in the wrong endeavors). Misallocation of capital can result in inefficient production and shortages of critically needed goods and services, causing severe economic disruption. Although it is difficult to fully comprehend, at least consider that when you go to the store with the expectation of acquiring certain items, they are usually there; investors and creditors provided capital to get those goods in place for you. And, the decision-making process for those investors and creditors was driven by accounting information! So, when we say that the objective of accounting is to provide useful information for investment and credit decision making, the implications are much broader than just helping investors and creditors make their profit. There is a broader societal role for accounting that has to do with enabling capital flows in a way that facilitates the production of desired goods and services.

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4XDOLWDWLYH&KDUDFWHULVWLFVRI$FFRXQWLQJ Having first identified that the primary objective of accounting is to provide useful information, the FASB then turned its attention to the qualities of information that serve to make it useful. SFAC No. 2 notes that useful information must have the characteristics of relevance, reliability, and comparability/ consistency: Primary Qualities x x

Relevancy -- Information should be timely and bear on the decision-making process by possessing feedback and/or predictive value. Reliability -- Information must be faithful in representation; free from bias, neutral, and verifiable. Secondary Qualities

x x

Comparability -- Even though different companies may use different accounting methods, there is still sufficient basis for valid comparison. Consistency -- Deviations in measured outcomes from period to period should be the result of deviations in underlying performance (not accounting quirks).

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4.1 Underst andabilit y Perhaps the greatest challenge facing the accounting profession is to develop measurement and presentation methods that can capture and report complex business activity in a way that is understandable. Importantly, accounting reports should be comprehensible to those with a reasonable understanding of business and economic activities. It is assumed the users will study information with reasonable diligence, but it is equally presumed that those users do not need to be accounting experts. In other words, it is imperative that financial information serve the needs of individuals who may not be fully versed in the details of accountancy, but must still rely upon the reports. This is a delicate balance to strike; oversimplification may exclude valuable information while excessive detail may overload the user to the point of obscuring key issues. Be aware of the growing complaint that accounting has become too complex. Many persons within and outside the profession protest the ever growing number of rules and their level of detail. The emerging debate is generally couched under the heading “principles versus rules.” x

x

Advocates of a principles-based approach argue that general concepts should guide the judgment of individual accountants. Detailed and specific rules only serve to encourage financial engineering by those who seek to have transactions fall within or outside of some specific criteria driven accounting rule. Others argue that the world is quite complex, and accounting must necessarily be rulesbased. Reliance on individual judgment will lead to wide disparities in reports that will render meaningful comparisons impossible.

This is an interesting debate, and it is quite difficult to predict the ultimate outcome. Both points are seemingly valid and resolution will more likely be through evolution than revolution.

4.2 Threshold I ssues SFAC No. 2 makes it clear that the profession need not concern itself with immaterial items; those things that are so slight as to not influence decision outcomes. Of course, materiality is like beauty, being in the eye of the beholder. In addition, accountants admit that accounting information comes at a high cost, and nothing in accounting should be required to the extent that its cost exceeds the benefits it will produce. But, costs of accounting information are hard to measure, and weighing the benefits is even harder. So, while there is a conceptual embrace of threshold issues, these concepts are very difficult to quantify and implement.

4.3 Ot her Concept s The FASB did not rest with only two concepts statements. Others have been issued on: x

Elements of financial statements -- defining and discussing the building blocks that make up financial statements (assets, liabilities, revenues, etc.)

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x x x

Recognition and measurement -- alternative approaches to measuring elements and when to recognize transactions and events Cash flows and present value -- proposing that the assessment of cash flow timing and probability is important in accounting outcomes Objectives for nonbusiness entities -- alternative financial information goals for nonbusiness entities (e.g., charities)

Each SFAC is lengthy and thought provoking. Typically, an accounting student will delve deeper into each of these in an upper level course on accounting theory and concepts.

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5. The Developm ent of GAAP Generally accepted accounting principles, or GAAP, encompass the rules, practices, and procedures that define the proper execution of accounting. It is important to note that this definition is quite broad, taking in more than just the specific rules issued by standard setters. It encompasses the longstanding methodologies and assumptions that have become engrained within the profession through years of thought and development. Collectively, GAAP form the foundation of accounting by providing comprehensive guidance and a framework for addressing most accounting issues.

5.1 The Audit Funct ion To provide a measure of integrity, financial reports of public companies are required to be audited by independent CPAs. Auditors will spend considerable time in evaluating the systems and data that lead to the reported financial statements. At the end of the day, however, the auditor will usually only issue an opinion letter on the fairness of the reports. This letter is rather brief and to the point and includes a paragraph similar to the following:

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Note that the auditor is expressing an opinion about the conformity of the financial statements with generally accepted accounting principles. Thus, conformity with GAAP is the key to obtaining the desired audit opinion. Being alert to the detection of potential fraud is important, but it is not the primary mission of a financial statement audit. If you are quite astute, you will also note the reference to U.S. GAAP. This chapter will conclude with a discussion of global accounting issues.

5.2 The Developm ent of GAAP In one sense, GAAP traces its roots to the renaissance era when creative mathematicians conceived the double-entry system and the related self-balancing statements of account. However, modern efforts to bring structure and conformity are most clearly understood by considering a time line of events that were catalysts for institutionalization of GAAP development.

5.3 The 1929 St ock Crash and Great Depression A dark moment in economic history was the collapse of the stock markets in 1929, and the ensuing shock waves that brought about business failures, unemployment, bankruptcies, and a prolonged period of economic difficulty. What you may not know is that it was preceded by several years of grand economic expansion. The introduction of assembly lines, electricity, phones, automation and other innovations created enhanced productivity and wealth. These opportunities for profit attracted large amounts of investment capital in pursuit of the hottest new concept. And, the stock markets reflected this excitement by climbing upward in what seemed to be an unstoppable phoenix. Toward the end of the expansion streak, the burgeoning supply of capital in pursuit of business opportunities surpassed the legitimate opportunities for its effective deployment, and businesses began to struggle to make the profits expected by investors. As you might suspect, some business began to stretch the limits of fair accounting in an effort to keep up a good front. Finally, though, economic truth prevailed, and investors were quickly unnerved. Capital took flight, and it was a long time before investors were willing to tread back into the capital markets.

5.4 The Securit ies and Exchange Com m ission Prior to the mid-1930’s, security markets were without significant regulation, and GAAP was not promulgated by any single authoritative body. In a depression-era effort to restore credibility to the capital markets, the U.S. Congress created the Securities and Exchange Commission (SEC). The SEC was charged with the administration of laws that regulate the reporting practices of companies whose stock is publicly traded. Today, U.S. public companies must register and report to the SEC on a continuing basis. Although the SEC has a heavy hammer it can bring to bear on the setting of accounting rules (e.g., the SEC issues occasional Staff Accounting Bulletins (SABs) that define certain accounting rules), it has instead elected to operate under a tradition of cooperation and largely defers to the private sector FASB for most accounting rules. The SEC’s deferral to the FASB may strike you as odd. Seemingly, a natural tendency of government regulation is toward expansion and dominance. However, most public policy makers have a keen sense that accounting is about fair presentation of economic activity and are remiss to allow government/political processes to gain a foothold on shaping GAAP. For example, it is easy to conceive that a political process could result in a rule that depreciation need not be recorded for Download free books at BookBooN.com 29

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companies having manufacturing plants in _________ (fill in the blank with your favorite locale); such companies would have an increase in accounting “profit” no matter how efficient or inefficient they were as producers. On a grand scale, this sort of political rule-making could distort the ability of investors to correctly allocate capital.

5.5 The FASB and it s Predecessors You already know that the Financial Accounting Standards Board (FASB) is the primary accounting rule-making body in the United States. The FASB has seven voting members, each bringing vast knowledge and experience to the rule-making process. These are well compensated individuals who are supported by a large research and administrative staff. FASB members must sever outside employment to maintain their independence. They are put in place by a foundation governed by a group of trustees, and their funding is from the foundation and other fees. Hopefully, these controls are sufficient to allow each Board member the autonomy necessary to act with the public interest at heart. The FASB issues a variety of rules. Foremost among these are the Statements of Financial Accounting Standards (SFAS) and FASB Interpretations (FIN). But, there are also numerous other guiding documents that emanate from the FASB. Spend some time on the FASB web site to develop a full appreciation of the breadth and scope of the FASB’s activities. The FASB has been the primary accounting rule maker since the early 1970’s. Prior to its creation, rules were set by the Accounting Principles Board (APB). The APB was created in 1959 by the American Institute of Certified Public Accounts (AICPA). The AICPA is a large association of professional accountants who are seeking to advance the practice of accounting. The APB issued its own authoritative pronouncements (called APB Opinions), some of which are still effective today. Before 1959, the duty of standard development fell on the shoulders of an AICPA committee known as the Committee on Accounting Procedure (CAP). CAP’s rules were articulated in Accounting Research Bulletins (ARBs), and some of those are still effective today! CAP’s origin can be traced to the late 1930’s, in proximity to the timing of the creation of the SEC. Perhaps the following chart will put this discussion in historical context:

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5.6 A More Recent Crisis of Report ing Confidence A dark moment in economic history was the collapse of the stock markets in 1929, and the ensuing shock waves that brought about business failures, unemployment, bankruptcies, and a prolonged period of economic difficulty. What you may not know is that it was preceded by several years of grand economic expansion. The introduction of assembly lines, electricity, phones, automation inexpensive high speed computers, low cost global communication, the internet, highly efficient robotic manufacturing, and other innovations created enhanced productivity and wealth. These opportunities for profit attracted large amounts of investment capital in pursuit of the hottest new concept. And, the stock markets reflected this excitement by climbing upward in what seemed to be an unstoppable phoenix. Toward the end of the expansion streak, the burgeoning supply of capital in pursuit of business opportunities surpassed the legitimate opportunities for its effective deployment, and businesses began to struggle to make the profits expected by investors. As you might suspect, some business began to stretch the limits of fair accounting in an effort to keep up a good front. Finally, though, economic truth prevailed, and investors were quickly unnerved. Capital took flight, and it was a long time before investors were willing to tread back into the capital markets. Sound familiar?

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What happened this time? For one thing, some businesses engineered complex financial transactions in a way that seemingly satisfied detailed accounting rules but did not really report economic reality (illegitimate swaps, special purpose entities, off-balance sheet financing, etc.). In addition, some auditors became fixated on systems evaluations while failing to perform sufficient detailed transaction analysis. Perhaps others auditors were simply swayed to ignore problems because of the generous fees they were generating for their services. The U.S. Congress again responded, and created the Sarbanes-Oxley Act of 2002 (SOX).

5.7 Sarbanes- Oxley This extensive piece of legislation sought to cure a number of ills. It imposed stringent financial statement certification requirements by corporate officers, raised the fiduciary duty of corporate boards, imposed systematic ethics awareness, and placed a much greater burden on auditors to be more thorough. In addition, Section 404 of the Act requires public companies to implement a robust system of internal control; an independent auditor must issue a separate report on the effectiveness of this control system. The Act also created a new regulatory body -- the Public Company Accounting Oversight Board (PCAOB). The PCAOB is a private-sector, non-profit corporation, charged with overseeing the auditors of public companies. Its mission is to protect the interests of investors and further the public interest in the preparation of informative, fair, and independent audit reports. You should carefully note that SOX mostly addresses issues about corporate reporting integrity (auditing, certifications, ethics, etc.); very little change was made in the structure by which GAAP is developed. One reason is that the most recent crisis in confidence had more to do with deficits in human behavior patterns than it did with inadequacies in GAAP.

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