Computer Business Applications 9789350243671

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COMPUTER BUSINESS APPLICATIONS c.s.v. MURTHY B.Sc., B.E., MIE., Chartered Engineer, Industrial Consultant, Visiting Faculty at various Management Colleges, Bangalore, India.

tal Cflimalaya GPublishingG}{ouse MUMBAI • DELHI • NAGPUR • BANGALORE • HYDERABAD

©

Author

No part of this book shall be reproduced. reprinted or translated for any purpose whatsoever without prior permission of the Publisher in writing.

ISBN

: 978-93-5024-367-1

Revised Edition :2010

Published by

Mrs. Meena Pandey for HIMALAYA PUBLISHING HOUSE, "Ramdoot" , Dr. Bhalerao Marg, Girgaon, Mumbai-400004. Phones: 23860170/23863863 Fax:022-23877178 E-Mail: [email protected] Website: www.himpub.com

Branch OJlices Delhi

"Pooja Apartments" , 4-B, Murari Lal Street, Ansari Road, Darya Ganj, New Delhi-110 002. Phone: 23270392, Fax:23243030 Fax: 011 - 23256286.

Nagpur

Kundanlal Chandak Industrial Estate, Ghat Road, Nagpur-440018 . . Phone: 2721216, Telefax: 0712-2721215.

Bangolore

No. 16/1, (Old 12/1), 1st Roor .Next to Hotel Highlands, Madhava Nagar, Race Cour~e Road, Bangalore - 560001. Phone:22281541.22385461 Telefax: 080 - 22286611.

Hyderabad

No.2-2-1167/2H, 1st Roor, Near Railway Bridge, Tilak Nagar. Main Road, Hyderabad - 500044. Phone: 55501745,Fax:040-27560041

DTPby

Simple Logic Bangalore.

Printed by

:

Pvt. Ltd.;.

Geetanjali Press Pvt. Ltd. Ghat Road, Nagpur - 18

CONTENTS Page No.

Unit 1 - Introduction to Windows Q Introduction of Windows Q Disk Operating System (DOS) and its accessories Q Using File and Program Manager Q Questions Unit 2 - Introduction to MS Word Q Introduction to MS word Q Move and copy text Q Formatting text and paragraph Q Find and Replacing text and spelling checking Q Using tabs, tables and other features Q Enhancing document - using mail merge and other features Q Questiom.

1-8

9-29

Unit 3 - Introduction to Worksheet Q Introduction to Worksheet Q Getting Started with Excel Q Editing Cells Q Moving and Copying Q Inserting Rows and Columns Q Formatting a worksheet Q Printing the worksheet Q Creating Charts Q Using Formulas and Functions in Excel Q Questions

30-43

Unit 4 - Introduction to Powerpoint Presentation Q Introduction to Powerpoint Presentation Q Microsoft Outlook 200 Q Questions

44-67

Unit 5 - Introduction to Desktop Publishing Q Introduction to Desktop Publishing

68-83

Q Q Q

Q Q

Computer Viruses Computer Security Usage of E-Mail Designing of Web Page Questions

Unit 6 - Accounting Software Q Issuing Tally Software Q Required Hardware Q Preparation for instalation of Tally software, Installation Q Working in Tally Q Opening New Company Q Safety of Accounts or Password Q Making Ledger Accounts Q Voucher Entry Q Making different types of voucher Q Sundry Debtors/Sundry Creditors Accounts Q Trial Balance Q Cash/Bank Books Q Statements of Accounts Q Statements of Accounts and Balance Sheet Q Questions

84 -112

I'

Unit

1

I

I

Introduction to Windows •

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I'

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tnis chilptEr Q

Introduction of Windows

Q

Disk Operating System (DOS) and its accessories

Q

Using File and Program Manager

Q

Questions

0~~~~~~~~~~~~~~~~~~~~~ ~

Computer Business Applications

INTRODUCTION OF WINDOWS Microsoft corporation of USA produced an operating system specially for IBM make

computers known as PC-DOS (Personal Computer Disk Operating System). This operating system was supplied on floppy diskettes along with the computers. As and when the popularity of microcomputers increased in the market and many compatible microcomputers arrived in the market. Microsoft launched its general operating system known as MS-DOS (Microsoft disk operating system). In 1990. Microsoft launched a Graphic User Interface (GUI) based operating system called as Windows, which upgraded its several versions to windows 95 in 1995 and windows 98 in 1998.

~

DISK OPERATING SYSTEM (DOS) AND ITS ACCESSORIES The operating system is a group of certain programs.

I

OS :

converts the


. -

Instructions

programs

mto computer • LantgUage

Here Different elements of the computer call work


Font

Use Menu bar to access the box

Fig. 2.5 Font formatting Font dialog box Allows you to choose from a larger selection of formatting options

Fig. 2.6 Font dialog box

Introduction to MS Word

PARAGRAPH ATTRIBUTES Format a paragraph by Place the cursor within the paragraph Select Format => paragraph

Use Menu bar

horizontal text alignment for the paragraph

select special indent for first lines and ~;::'~~~==~-4jHhanging indents

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distance the text indented from the [: left and right edges of the page

set the line spacing for the text

distance the indented text is from the text above and below the paragraph

::f.

click to set tab stops

'-------~ tiL' :Jl~ >:.

'~.:..::.. ~'~:';"._ '-.~ add to the slide Selection j1-=hD"'~~I"(~",~ !l )ll' f{ bar appears (3 Find similar clips " ,. ... t~ ~~ ':'~I . ;.: . n- ~ .... :"~'" Retrieve images similar . .. ..... " .. ~1'~ . :". to the ones you have ~ Click once on the image to chosen. be added to the slide popup ~

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menu will appear

~

-.... :~

insert clip

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preview clip

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Click close button in the add clip to favorites top, right corner of Insert clip window to stop adding ft - find similar clips c1ipart to the slide Popup Menu

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Introduction to PowerPolnt Presentation

~~~~~~~~~~~~~~~~~~~~~~®

SLIDE ANIMATION By adding animation to our slides, we can import visual effect. Steps to be followed are:

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Click on the slide sorter view button. All slides of the presentation are displayed on the screen

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Click the slide where you want to apply to the animation,

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say slidel

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